Training Grant Administrative Support Roundtable Discussion

1. Training Grant Administrative Support Roundtable Discussion Wednesday, February 20, 2019 10:00am-11:00am Office of Graduate and Postdoctoral Studies (OGPS) Jessica Schwartz, Ph.D., Director, Office of Training Grant Support Presenters: Margaret Allen and Cathy Mitchell - Training Grant Administrative Support

2. New! Hands-on Training Grant Support Experienced Training Grant Administrators will advise and provide hands-on support Cathy Mitchell Margaret Allen • Available part time to provide advice on Training Grant Administration • - Pre-Award and Post-Award advice. • Will share their extensive hands-on experience with M-FACTIR and xTRACT. • (They do not prepare tables). • Will consult and demonstrate, by pre-arrangement. • For individuals, training grant teams and small group sessions. Process for contacting the Training Grant Support Staff: 1. Send an email to TGSupport@umich.edu to arrange a consultation with Margaret and/or Cathy 2.       You will receive a short list of questions for Margaret and Cathy to better serve your needs. 3.       An appointment will then be scheduled 4.       Departments outside of the Medical School will need to provide a shortcode to cover these consulting costs. .

3. Agenda: TG Admin Support Roundtable Discussion Getting Started • eResearch/PAF • NIH Instructions • M-FACTIR • Upcoming renewals Resources – Contacts • ORSP • Medical School • Other Schools and Colleges • NIH or Program Officer (PI generally contacts) • NIH Help Desk Suggested Overall Timeline Questions & Answers Survey

4. Agenda: TG Admin Support Roundtable Discussion Getting Started • eResearch/PAF • NIH Instructions • M-FACTIR • Upcoming renewals

5. Getting Started eResearch/PAF (path to PAF) – access; login – • eResearch Proposal Management - Go To tab "Getting Started” https://www.umich.edu/~eresinfo/erpm/start/gettingstarted.html • This page is a brief overview of what you need to do to get started in eResearch

6. Getting Started (cont) NIH Instructions • Training Instructions for NIH and Other PHS Agencies – Forms Version E Series Revised 12/7/18 - Guidance developed and maintained by NIH for preparing and submitting applications via Grants.gov to NIH and other PHS agencies using the SF424 (R&R) -https://grants.nih.gov/grants/how-to-apply-application-guide/forms-e/training-forms-e.pdf • Ruth L. Kirschstein National Research Service Award (NRSA) Institutional Research Training Grant (Parent T32) - Funding Opportunity Instructions – PA 18-403. • Special Note: Not all NIH Institutes and Centers (ICs) participate in Parent Announcements. Applicants should carefully note which ICs participate in this announcement and view their respective areas of research interest and requirements at the Table of IC-Specific Information, Requirements and Staff Contacts website. ICs that do not participate in this announcement will not consider applications for funding. Consultation with NIH staff before submitting an application is strongly encouraged.

7. Getting Started (cont) M-FACTIR – FACulty and Trainee Information Resources. This is a UM tool to facilitate preparation of NIH Training Grant data tables. It is highly recommended. Most of the data already in M-FACTIR has been pulled from the institution. M-FACTIR URL: https://www.umms.med.umich.edu/mfactir/home To request access to M-FACTIR, submit a service request to HITS via help.med.umich.edu or by calling the Service Desk at (734)936-8000.

8. Getting Started (cont) Upcoming renewals – May 25, 2019, September 25, 2019, January 25, 2020 Standard application due dates - https://grants.nih.gov/grants/how-to-apply-application-guide/due-dates-and-submission-policies/due-dates.htm However, please note that not all participating NIH Institutes and Centers (ICs) accept applications at every standard date. Applicants should consult the Table of IC-Specific Information, Requirements and Staff Contacts for specific due dates.

9. Agenda: TG Admin Support Roundtable Discussion Resources – Contacts • ORSP • Medical School • Other Schools and Colleges • NIH or NIH Program Officer (PI generally contacts) • NIH Help Desk

10. Resources - Contacts ORSP – find your PR (project representative) in ORSP (Office of Research and Sponsored Projects) by going to their website and search under your dept/program: https://orsp.umich.edu/orsp-staff

11. Resources – Contacts (cont) Medical School – Heather Offhaus – Director - Jane Sierra – Assoc. Director • Contact information msgrants@umich.edu (link sends e-mail) or 734-763-4272 / (Fax 734-615-9458) • 2800 Plymouth Road, NCRC Building 520, Room 3174, Ann Arbor, MI 48109-2800 • A list of Grant Services & Analysis staff is available in the Personnel Directory; https://research.medicine.umich.edu/our-units/grant-services-analysis

12. Resources – Contacts (cont) Other Schools and Colleges – OGPS Website: https://ogps.med.umich.edu/training-grant-directors-admins/ Link to all T32 Admins – In process of being updated

13. Resources – Contacts (cont) NIH Help Desk: eRAService Desk • Hours: Mon-Fri, 7AM-8PM EDT/EST Web: http://grants.nih.gov/supportToll-free: 866-504-9552 Phone: 301-402-7469 • eRAService Desk Ticket (best option): https://public.era.nih.gov/chl/public/submitHelp.jsp • NIH Program Officer (PI generally contacts) – on award notice

14. Agenda: TG Admin Support Roundtable Discussion Suggested Overall Timeline

15. Suggested Overall Timeline Alumni – track for 15 years – annual RPPR (Table 8 in xTRACT): LinkedIn, Facebook, Google Search, UM Mentor Faculty biosketches – with NIH format; PMID # -https://grants.nih.gov/grants/forms/biosketch.htm Anyone submitting an application, proposal or report to the NIH must include the PMC reference number (PMCID) when citing applicable papers that they author or that arise from their NIH-funded research. Appendices – handbooks, sample forms, program events: It is recommended to check your FOA (funding opportunity announcement) to further clarify appendix limits in your particular grant. 

16. Suggested Timeline for NIH Training Grant Preparation – 1 Standard T32 deadlines: Jan 25, May 25, Sept 25UMich recommends applying 1.5-2yr before end of current funding cycle One year ahead – Review NIH Instructions for preparing Institutional Training Grants and Data Tables Contact alumni if you haven’t maintained regular contact (15 yr) – Get cv: need current position, funding, publications Remind faculty and trainees about upcoming renewal – participation is important

17. Suggested Timeline for NIH Training Grant Preparation - 2 One year – six months ahead (start early – can update if necessary before submission) Update Participating Faculty list in M-FACTIR and xTRACT. (New application – initiate PAF first). Contact Participating Departments for Program-specific data on trainees and applicants. Send faculty their individual M-FACTIR profiles for updates, including trainee mentoring.

18. Suggested Timeline for NIH Training Grant Preparation - 3 Six months ahead Enter/update Program-specific data in M-FACTIR. Fill in gaps in Program-specific data. Review and confirm institutional data in M-FACTIR. Use Pub-Med to compile trainee publications (via xTRACT). Confirm with trainees and mentors.

19. Suggested Timeline for NIH Training Grant Preparation - 4 Three – six months ahead PI / TG Directors draft text for Research Training Plan, Diversity, RCR, Rigor, Progress Report. Collect Faculty biosketches – update in current biosketch format Personal statement can include information on mentoring experience and mentoring activities Collect trainee research progress statements, publications, awards for Progress Report. Transfer data into xTRACT from M-FACTIR reports. Review draft tables as xTRACT pdfs. Fill in gaps in Program-specific data. Prepare Budget and Budget Justification Collect letters of support, other supporting documents.

20. Suggested Timeline for NIH Training Grant Preparation - 5 One-three months ahead Complete data tables via M-FACTIR and xTRACT adjust table formats as needed – final xTRACT PDFs are attached to application submit Administrative shell, including table drafts and letters of support, to Administration Review and finalize text – be sure text is consistent with tables

21. Agenda: TG Admin Support Roundtable Discussion Questions & Answers

22. Agenda: TG Admin Support Roundtable Discussion Please Complete Survey