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To Browse or To Keyword? … that’s the question!

To Browse or To Keyword? … that’s the question!. Presented by Donna Spearman Cataloger Westminster Public Library. Colorado Horizon Users Group April 21, 2006. What’s Coming Up?. Browse and keyword indexes – what’s available and their makeup Results of various browse and keyword searches

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To Browse or To Keyword? … that’s the question!

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  1. To Browse or To Keyword? … that’s the question! Presented by Donna Spearman Cataloger Westminster Public Library Colorado Horizon Users Group April 21, 2006

  2. What’s Coming Up? • Browse and keyword indexes – what’s available and their makeup • Results of various browse and keyword searches • How they differ from each other • How they differ in StafPac and HIP (Horizon Information Portal) • Strengths and weakness of the indexes • Various search strategies

  3. Title Indexes • Title Starts With (aka Title Browse) • Title Starts With (Includes Format) (aka Title Browse Public) • Title/Series Title (aka Title/Uniform Title) • Title Keyword

  4. Title Starts With • Must know the title words in exact order! • Works well in HIP for titles issued in various formats, since the format can be displayed in a separate column • Less useful for this in StafPac, because the format can only be viewed by looking at each record individually • Does not include all title fields in the MARC record

  5. Title Starts With (Includes Format) • Must know the title words in exact order! • When searching for titles with materials in various formats, this index works best in both HIP and StafPac for longer, more unique titles • Video and audio forms of shorter, less unique titles may be separated from book titles by many screens – so the user will need to add the format to the search

  6. Title/Series Title • Must know the title words in exact order! • Includes almost every possible kind of title • The user doesn’t have to know the differences between a series title and an individual volume title • Great for discovering foreign language translations of a known English language title

  7. Title Keyword • Not necessary to know all title words in exact order! • Especially helpful when you don’t know the 1st word • Indexes more than just title fields – includes all fields indexed in Title/Series Title plus the Contents Note • Must use the spelling used by the author – contents notes use non-standard spellings if they were used by the author

  8. Author Indexes • Author Browse (HIP and StafPac) • Author Keyword (StafPac) • Author or Performer Keyword (HIP)

  9. What’s the difference? • Browse searches must begin with surname first • Twain, Mark not Mark Twain • Keyword searches can be formulated with names in either order • Twain, Mark or Mark Twain

  10. Author Cross References,or, I may not really know the author’s name • “See” references (from an unused form of the name to the official form) are available in: • Author Browse (HIP and StafPac) • Author Keyword (StafPac) • “See also” references (between and among various acceptable author names and pseudonyms) are available in: • Author Browse (HIP and StafPac)

  11. Author Cross References,or, I may not really know the author’s name • Author cross references are notavailable at all in the HIP Author or Performer Keyword index

  12. What’s special aboutthe Author Keyword indexes? • Author Keyword (StafPac) and Author or Performer Keyword (HIP) will search beyond standard author fields and include information in the fields labeled: • Production credits • Performers • Contents (some, but not all)

  13. Danger, Will Robinson … Danger! • Keyword author searches may give you way more than you actually wanted! • Some results may be misleading

  14. Series Indexes--the choices are finally simple! • Series Browse (HIP and StafPac) • Series Keyword (HIP and StafPac)

  15. Series Browse • For series written or created by a single author, you can browse by author (surname first) or by series title • Cross-references are available – useful for foreign language titles and those series that just have a title identity crisis

  16. Series Keyword • Will include author names and titles in one search – so beware! • Work best with more unique words

  17. Series Keyword Search results display differently in HIP and StafPac: • StafPac • Results in StafPac first display a list of possible series headings • Cross-references are displayed • HIP • Results list display leads directly to the bibliographic records • Cross-references are not indexed

  18. Subject Indexes • Subject Browse (HIP and StafPac) • Subject Keyword (HIP and StafPac)

  19. Subject Browse • Uses controlled vocabulary • Library of Congress Subject Headings (LCSH) • Annotated Card headings (AC – for children) • Guidelines on Subject Access to Individual Works of Fiction, Drama, Etc (genre headings) • A limited number of locally devised headings • Search will produce a list of available headings • Cross-references are available – these are especially useful for those concepts where Library on Congress hasn’t chosen natural language, or there are simply several ways to express the same concept

  20. Subject Cross-References • In StafPac only you can use “reposition” to do a new subject search using the cross-referenced term • In HIP you can sometimes simulate “reposition” with the help of the “Go” button

  21. Subject Keyword • Still uses controlled vocabulary, but allows searching the words out of order • Extremely limited access to subject cross-references and only in StafPac • Search results vary between StafPac and HIP

  22. StafPac Subject Keyword • In StafPac, subject words must occur within the same subject heading string • For example, a search for “cruise guidebooks” • Would find a record with the heading “Cruise ships – Guidebooks” • Would not find a record with the two headings: “Ocean travel – Guidebooks” “Cruise ships” • The search results will be a list of possible headings that fit your criteria • “See” cross-references are available, but not “See also”

  23. HIP Subject Keyword • Unlike StafPac: • Subject words may occur in any subject heading in the record • Search results will be a list of bibliographic records that fit your criteria • Cross-reference information is not available or indexed

  24. Use “Free-Floating” Subdivisionsfor Greater Precision • Standard subdivision headings combined with other keywords can increase the efficiency of a subject keyword search. Some examples are: • Case studies • Biography • Popular works • History • Chronology • Periodicals • This strategy works most reliably in HIP, since the subdivisions and other keywords won’t necessarily have to occur in the same subject heading

  25. HIP Has the “Power” • HIP’s “Power Search” offers the capability to search more than one keyword index at the same time • Only keyword indexes are available in the “power” searching option • This type of search is not currently working in our version of StafPac (Horizon 7.3.3)

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