EMu User Group Meeting - September 2008 Overview at Te Papa, Wellington, NZ

1. WELCOME KE EMu user group meeting 9-10 September 2008 Wellington New Zealand

2. Te Papa: background • Implemented EMu June 2005 • Approx 100 users • Natural Environment and Humanities • Migrated from a single system • Migrated 35000 images • Use Media Assets, much development • Big thesaurus user for Humanities (AAT, TGN, TGM and our own)

3. Te Papa: background • Collections • Media Assets • Acquisitions/Collection Events • Loans • Conservation • Etc • Collections Online • Exhibition minisites

4. Te Papa: background Collections Information Team • Sunita Mahat • Collections Information Officer • Giselle Stanton • Standards and Support • Adrian Kingston • Digital Asset and Developments / Acting CI Manager • Philip Edgar • Absentee CI Manager

5. Update and future plans Developments in 2008 • Co-ordinate converter and mapper • Media Assets • Digital collection objects • Thesaurus • Collections online Plans for 2009 • Collections online • Exhibit objects

6. Update: Co-ordinate converter • Collection Events • Converts NZMS 260 map references to latitude and longitudes • Uses LINZ algorithm • Useful for retrospective cataloguing when only have map references or descriptive location info • Adds to mapping capability

7. Update: EMu Mapper • Purchased and installed EMu mapper • Some minor modifications for NZ use • For basic verification of locality data (e.g. did that dolphin really come the top of Mt Cook?) • Species distribution/collection gaps • Fits in between google maps via EMu Resources for single specimen/Collection event checks & MapInfo for publication quality and analytical maps.

8. Mapper example

9. Update: Media Assets • Minor changes to speed manual entry • 30000 digital images added this year • Now over 110000 digital images managed by EMu • Some mp3s being delivered to minisites • UDO jukebox storage online for preservation masters • EDRMS coming soon, will manage non-collection related digital media

10. Update: Digital Artworks • Cataloguing model produced • Tabs modified to allow description of analogue and digital media components of artworks • Preservation Masters loaded to UDO • Artists questionnaire developed • Clarification of process around copies, e.g. what is a collection object?

11. Update: Thesaurus Modifications • IRN based! • Now Wellington actually means Wellington, New Zealand • Can you standards tools like “view attached” • Error log, over 400000 instances • Normalising legacy data, now 95% approved terms • More consistent and relevant search results in EMu and on Collections online

12. Update: Thesaurus Modifications • Association types (depicts, refers to, is about) • Final EMu development required for CRM • Catalogue and Narratives • Curator training/change of consciousness

13. Update: Collections Online - Content http://collections.tepapa.govt.nz/search.aspx • Nearly all records from Art, History and Pacific released • One third of registered photography collection (50000) • Others from Taonga Maori and NE collections • Over 30000 have associations, e.g. subjects, associated parties, places http://collections.tepapa.govt.nz/objectdetails.aspx?oid=127493

14. Update: Collections Online - Numbers • Total over 130000 records • 30000 records have images • Over 50000 visitors a month • Average stay over 7 minutes • Most traffic comes from Google • 25000 highest quality records on Matapihi

15. Update: Collections Online - Functionality • Simple browsing through associations, e.g. object, subject, places • CSV downloads • Zoomify • Slight layout changes • Exhibition websites delivered through EMu, Scots in New Zealand, Rita Angus etc • Learning Federation delivered through narratives and catalogue records

16. Update: Collections Online – Rita Angus • Exhibition segmental structure (Narratives) and object info from EMu (Catalogue and Narratives) • Most extensive website driven from EMu so far • Includes mp3 downloads, flash animation for sketchbooks, Zoomify for images http://collections.tepapa.govt.nz/exhibitions/RitaAngus/

17. Update: Collections Online - Problems • Number of objects • Number of images • Number of images per object • Type of images • Keeping Collections online up to date, rights clearances, new images • Iwi clearance still a stumbling block

18. What’s Next: Collections Online • CIDOC Conceptual Reference model (ISO 21127:2006) • Beta in development • Association types essential (and are now mandatory in EMu) • Building up small pool of narratives to prove concept • Discussing with Getty options for use of AAT and TGN online

19. What’s Next: Collections Online • Beta for Google mapping of NE specimens • Possibility of mapping of humanities collections through associated places (e.g. production place, depicted place etc) • Interface development

20. What’s Next: Other Online Projects • Working with National Library of New Zealand on DigitalNZ, includes OAI-PMH, test project due out in November • Working on making Collections Online content searchable via Ministry of Education website, traffic directed to Collections Online • New Zealand Virtual Herbarium in development

21. What’s Next: EMu developments • Exhibit objects • Last major collection process outside of EMu • Many more users, different needs • Complex process, simple reports • No longer have information lost outside the system • Minor tweaks • Here • There

22. thanks