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e-Procurement Pilot Programme

e-Procurement Pilot Programme. Environmental Protection Department. Immigration Department. Office of the Government Chief Information Officer. Pg. 0. c. Agenda. Progamme Overview Benefits of e-Procurement System

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e-Procurement Pilot Programme

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  1. e-Procurement Pilot Programme Environmental Protection Department Immigration Department Office of the Government Chief Information Officer Pg.0 c

  2. Agenda Progamme Overview Benefits of e-Procurement System The Projection of The Procurement Amount of the Pilot Government Departments Demo of Account Activation Function Highlight for e-Submission Demonstration of e-Submission and Receive Purchase Order FAQ Q&A Pg.1

  3. Programme Overview • 3 Pilot Departments： • Enhance the procurement process between Suppliers and the Government • Details： • e-Procurement Portal Launched in June 2008 • e-ServicesLaunched in September 2009 • All Services were launched in March 2010 Pg.2

  4. E-Submission Programme Overview The E-services Has launched Activate User ID and PIN. Account Activation To update the information relate to the company, account, products and services. Profile Maintenance • Master account can open up to 10 sub-accountMaster account - manage the subsidiary account information. • subsidiary account - Upload the E-catalogue and submit the quotation. • Account Management • Invitation for Quotation Notified via email. Classified according to department or quotation date. Supplier can read the the information easily and download the invitation details. Purchase Order Can read information about purchase order status and download records Enrolled to use the e-Procurement System • E-Catalogue For new suppliers. Can upload the company's products and services to the system. Pg.3

  5. Benefits of e-Procurement System Communicate with the Government more effectively and efficiently Update company profiles and products and services information which will be accessible to the three Pilot Departments Extend business opportunity with the Government Reduce the turnaround time for receiving invitation requests, submission of quotations, ordering and notification of acceptance Enhance capability in e-commerce Pg.4

  6. The Projection of the total purchase of the pilot departments for the coming year Pg.5

  7. Download the “Application form for reissuing Activation ID and PIN”. Click “Download Forms and Documents”. Pg.6

  8. Click “Application form for reissuing Activation ID and PIN”. Pg.7

  9. Please send the completed form to the e-Procurement Pilot programme Office (Fax：28276646 or Email：eppmgmtoff@ogcio.gov.hk) Pg.8

  10. Account Activation • After the application data checking, you will receive information for account activation • Activation ID By Email [PIN will expire in 14 days] • PIN By Post Pg.9

  11. Demo of Account Activation Pg.10

  12. E-Procurement Pilot Programme www.eprocurement.gov.hk Click here to activate the account Pg.11

  13. Click here to activate the account. Pg.12

  14. If the security warning window pop up, please click “Accept." Pg.13

  15. Pg.14

  16. Enter the code Pg.15

  17. Click “Continue”. Pg.16

  18. Please refer to the Email and the notification letter to enter the activation ID and PIN Pg.17

  19. The sample of the Activation ID Notification Email Activation ID Pg.18

  20. The sample of the Activation PIN Letter Activation PIN Pg.19

  21. Click “Continue”. Enter the Activation ID. Enter the PIN. Pg.20

  22. You can use the User ID or the Digital Certificate to log in the account Pg.21

  23. If you choose to use the User ID login, please enter the master account User ID. Please enter the password again to confirm Please enter your user ID • Use your own password to log in the master account ： • New password must be at least eight characters and include at least the three characters in the following four categories. • Capital letters： (A-Z) • Small Capital letters： (a-z) • Number： (0-9) • Special characters: !@#%$ Pg.22

  24. Pg.23 第23頁

  25. If you use the Digital Cert to log in，please click “Use Digital Cert for authentication”. Click“Use Digital Cert for authentication”. Pg.24

  26. For example：If you want to use the“Personal Certificate”, please click here. Select the type of Digital Certificate. Enter the HKID number。 Pg.25

  27. Click “Browse” to select the Digital Certificate. Pg.26

  28. Click“Open”. Select the Digital Certificate file Pg.27

  29. Please enter the PIN of Digital Certificate Pg.28

  30. Click “Upload”. Pg.29

  31. Scroll down Pg.30

  32. Please select the contact person for the master account. Click “Continue”. Pg.31

  33. Scroll down Please read the Terms and Conditions of Use and Participation of the E-Procurement carefully . Pg.32

  34. Tick “I/We have read, understood and agreed with all the above terms and conditions”. Pg.33

  35. Click“Accept” to agree the terms and conditions. Pg.34

  36. Scroll down Confirm the company details Pg.35

  37. Click “Confirm” to continue. Pg.36

  38. You have successfully activated the account.You can choose login or exit. Or, click“here” to login Click here to exit. Pg.37

  39. Please use the master account user ID and password defined during the account activation. Pg.38

  40. The home screen after login Pg.39

  41. Function Highlight for e-Submission • e-Submission • The e-Submission function has been progressively rolled out by end March 2010 • You can save your traveling time for submitting paper quotation • Can submit quotation at anytime, anywhere Pg.40

  42. Demo of e-Submission and Receive Purchase Order Pg.41

  43. 更新電子目錄示範 Demonstration of e-Submission • Receive “Invitation to Quotation”Notification • Login to the system • Search Invitation to Quotation • Submit quotations • Receive Purchase Order Pg.42

  44. 網上報價示範 (1) Receive “ Invitation to Quotation”Notification Pg.43

  45. 更新電子目錄示範 Email Notification Click this link to login to e-Procurement System. Secret Code will be used when submitting quotation, details will be covered in Pg. 75. Invitation to Quotation will be sent together with Email & Fax Notification In case you have any question about this Invitation to Quotation, please feel free to contact the following people. Pg.44

  46. Fax Notification 更新電子目錄示範 Department Name The sample of Fax Notification Invitation to Quotation No. If you have any questions about this offer invitations, please contact the following people. The website link Pg.45

  47. 網上報價示範 (2)Login to the system Pg.46

  48. The e-Procurement Pilot Programme website www.eprocurement.gov.hk Click “Login”. Pg.47

  49. Click “Accept”. Pg.48

  50. Enter User ID and Password Enter characters as shown in the picture on the left Login by User ID and password In case you can’t view the Security Code clearly, please Click “Regenerate” Click “Login”. If you have registered to login by Digital Certificate, please press “Login by Digital Certificate” to enter the login interface. Details will be shown on Pg. 50 Pg.49

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