HMIS Data Collection

1. HMIS Data Collection Tamara Cartwright UNL-Center on Children Families and the Law Nebraska Management Information System (NMIS)

2. NMIS - Collaboration • Panhandle Partnership for health and human services (PPHHS) • Community Services Management Information System (CS-MIS) • Community Action Nebraska (CAN) • Metro Area for the Continuum of Care for the Homeless (MACCH)

3. Who should use NMIS? Who uses the data? How can I use my data?

4. “You can have data without information, but you cannot have information without data.” Daniel Keys Moran

5. Data Quality

6. Nebraska Universal Assessment

7. Data Quality – Timeliness, Completeness and Accuracy

8. Data Quality - ART • Advanced Reporting Tool (ART) • ART Gallery Index • Executive Directors, Program Managers, Case managers, implementation and Data Quality

9. Data Quality – ART

10. Data Quality • Date of Birth and Date of Birth Type are required questions • UNKNOWN is only used if a consumer does not know. • Primary and Secondary race are never the same – Race is consumer reported. • HUD/ESG NHAP answers must have HUD in parenthesis. (HUD)

11. Data Quality • When should we update a consumers data? • Most grants have guidelines for when data needs to be updated. • NMIS policy is every 6 months or each time you serve a consumer and are aware of changes you update/make the appropriate changes.

12. Households Everyone is in a household NEVER delete a household member Only remove people that will be gone for 30 days or more

13. Entry/Exits • Designed to show data that was entered AT or BEFORE the Entry/Exit Entry Date. • ALL consumers entering in a household must have the same Entry/Exit Group ID to keep them as a family. • Designed to show a comparison between Entry and Exit.

14. Summary • Data quality • is what we all strive for • Users understanding the need for data • are critical to every program • Reports/Monitoring • run often, know your data

15. Questions?