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Module 8

Module 8. Reporting Results. Learning Objectives. At the end of this session participants will: Understand key points to effectively present results Hands-on Experience in Developing a Program Evaluation Plan Hands-on Experience in Presenting a Program Evaluation Plan. Presenting Results.

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Module 8

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  1. Module 8 Reporting Results

  2. Learning Objectives At the end of this session participants will: • Understand key points to effectively present results • Hands-on Experience in Developing a Program Evaluation Plan • Hands-on Experience in Presenting a Program Evaluation Plan

  3. Presenting Results • Communication Basics • Writing Reports for the Public • Executive Summary • Charts and Tables • Oral Presentations

  4. Communication Basics • Goal is to communicate, not to impress • Consider your presentation from your audience’s point of view • Communicate with your audience in mind

  5. Discussion • Think of the best report that your have read. • What made it the best?

  6. Report Writing Reports • Simple and clear • Place technical information in an appendix • State limitations of study • Report findings: simple, easy to follow • Organize around research questions or themes • Place major points up front • Never make recommendations without support

  7. Report Writing Reports • Present the most important material • Leave time to revise, revise, revise • Have a cold reader review the draft • Have a knowledgeable reader review the draft.

  8. Executive Summary • Essential for busy readers • Short: 1-4 pages • Bottom line focused: major findings and recommendations • Present in bullet format • Refer them to report or appendix for more detail

  9. Executive Summary Format • Brief overview: background and purpose of the study • the “hook” • Brief Description of major questions, issues • Brief Description of research methods • Major Findings • Major Conclusions • Major Recommendations

  10. The Report • Introduction • purpose, background • Methodology • brief in body of report • details can go in appendix • Findings • Present data so audience can understand • Present data selectively: what’s your point?

  11. The Report • Conclusions • Tie back to your research questions • Recommendations, if any. • Make sure you have presented the evidence to support the recommendations.

  12. Charts and Tables • Impact • Audience acceptance • Memory retention • Shows the big picture, message • Visually interesting

  13. Charts and Tables One picture is worth a thousand words.

  14. Charts and Tables should: • Present data simply and accurately • Make data coherent • Engage the audience • Purpose: • to describe • explore • tabulate • compare

  15. Charts and Tables • Tables: Better for presenting data • Charts: Better for presenting the message.

  16. Chart Options Line: trends over time

  17. Chart Options Pie Chart: parts of a whole

  18. Chart Options Bar chart: percent distribution

  19. Chart Options Cluster bar chart: comparing several items

  20. Chart Options Combination

  21. Effective Charts • Easy to read • use upper and lower cases (not all caps) • only use a few type faces • appropriate for the delivery • Avoid busy patterns • Use white space • Keep the chart simple

  22. Effective Charts • Keep scales honest • Use title to convey message • Provide sufficient data with the chart so the message is there. • Identify source of data • Put supporting data in an appendix

  23. Effective Tables • Simple and accurate • Clearly label rows and columns • no abbreviations • Show percents • round to nearest whole numbers • Show total numbers • Identify the source of the data

  24. Discussion • Think of the best presentation you have ever heard. • What was that presentation about? • What made it the best?

  25. Oral Presentations • Prepare: • Who is your audience? • What do you want them to remember? • How much time will you have? • What’s the delivery resources available? • What few handouts, if any? • Rehearse, get feedback

  26. Oral Presentations • Simple, clear, and audience focused • Avoid complex language, detailed data • Organize: • Tell them what you will tell them • Tell them • Tell them what you told them • If possible, keep interactive • Be prepared for questions

  27. Group Presentations • This is not a competition • Each group will make their unique presentation • Do not compare your presentation to others • This is a learning experience • Each group will have 15 minutes • Someone at your site keep track and give you a 3 minute and 1 minute warning

  28. Course Evaluations • Written Evaluations • Discussion: • Most useful or important learning? • What can you actually use? Thank You!

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