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Efficient Ordering Processes

Efficient Ordering Processes. Brandon C. L. Rector MSW Vaccine Distribution Manager NC Immunization Branch. Why is it important?. There is no such thing as free vaccine. Expired vaccine Shipping costs Ineligible vaccinations Future interface with ordering system.

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Efficient Ordering Processes

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  1. Efficient Ordering Processes Brandon C. L. Rector MSW Vaccine Distribution Manager NC Immunization Branch

  2. Why is it important? There is no such thing as free vaccine • Expired vaccine • Shipping costs • Ineligible vaccinations • Future interface with ordering system

  3. To avoid vaccine delays • NCIR Users should verify the following prior to placing an order:  All recent orders have been received (no orders are “In Process”);  All inbound vaccine transfers have been accepted;  All expired doses of vaccine have been removed from your inventory;  and all administered doses have been reported to NCIP (in NCIR or on Vaccines Administered Logs).

  4. Is there an order IN PROGRESS?

  5. Accept all Inbound Transfers

  6. Remove Expired Vaccine from Inventory

  7. Report doses administered from inventory as “new immunization entry”

  8. Run an inventory report …

  9. Non-NCIR?

  10. What to order? Replenish a 3 month supply Previous 3 Months Current Inventory Order 20 doses!

  11. Note Exceptions in “Special Instructions” • Upcoming mass clinics • Refrigerator size • Inventory expires <1 month

  12. Remember to ORDER appropriately: • Outbound transfers must be shipped • Receive inbound transfers • Document all doses administered • Expired vaccine should be removed from inventory • Request vaccine quantities based on suggested order quantity (Usage - Inventory On Hand = Suggested Order Quantity)

  13. NCIR Educational Opportunities

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