NFPCSP Formulation of Phase II: Situation analysis Dhaka, Wednesday 14 November 2007

1. NFPCSPFormulation of Phase II:Situation analysisDhaka, Wednesday 14 November 2007 Prof. Sattar Mandal Vianney Labé

2. Steps of the formulation of Phase-II With you Step by step • Take stock of Phase-I • Identify issues and challenges • Set strategies, objectives, outcomes, outputs and activities • Flesh-out the project document • Deliver the project document

3. Rules of the workshop Tea breaks only • We are all responsible for the success of the workshop • Respect for others • I am OK, You are OK, S/he is OK • No mobile, No side conversations • Time respect • Openness and frankness

4. Method • LogFrame Approach • What is a project; • The problem tree & the objective tree • (Work group) • (Brainstorming) Bangla welcome

5. Time line • 09:30 Introduction • 09:45 Presentation of LFA • 10:15 Group work • 10:45 Tea break • 11:00 Presentations • 11:30 Brainstorming • 11:45 Problem tree • 13:00 Objective tree / Wrap-up

6. LogFrame Matrix: a summary of Phase II Intervention logic OVI SoV Assumptions Overall Obj. OO Indicators (Assumptions) OO SoV P. SoV Purpose P. Indicators Assumptions Project Environment Results R. SoV R. Indicators Assumptions Assumptions Activities Means Costs Pre-conditions

7. What is project? Situation 1 PROJECT Situation 2 “Improved” situation “Not so good” situation PROJECT “A process” which enables to change a situation

8. 7 key questions you have to ask Project: 3. Where do we want to be? 2. Where are we? 1. Who are “we”? Situation now: “Not so good” situation PROJECT PROJECT Situation next: “Improved” situation 4. How will we get there? 7. How will we know if we are there? 6. What may prevent us to be there? 5. What do we need to get there?

9. 1. Who are “we”? 4. How will we get there? 6. What may prevent us to be there? 3. Where do we want to be? OVI SoV Assumptions Intervention logic Overall Obj. OO Indicators (Assumptions) OO SoV 7. How will we know if we are there? P. SoV Purpose P. Indicators Assumptions Project Environment Results R. SoV R. Indicators Assumptions Assumptions Activities Means Costs Pre-conditions 5. What do we need to get there? 2. Where are we?

10. 1. Who are we? The F P M U

11. 2. Where are we? Today’s F P M U Today’s deliveries (display)

12. have 3. Where do we want to be? F P M U mandate Required deliveries

13. FPMU mandateRef: MoFDM/ADMIN-1/Job Description 1/04/558of May 29, 2005 • Extend advice to the Secretary, Ministry of Food and other relevant offices in the Government on food policy issues based on systematic research, analysis and monitoring of information; • Extend secretarial service to the FPMC

14. FPMU mandate:examples of tasks & deliveries • Collection and analysis of information, preparation of reports, dissemination of findings; • Keep continuous liaison with other ministries and agencies relevant to the context of food policy formulation and implementation; • Develop a data bank and a mechanism of forward looking information gathering in order to keep ahead of emerging problems;

15. FPMU mandate:examples of responsibilities • monitoringoverall food situation and analyzingshort and long term food situation and reportingtimely, reliable and objective information necessary for efficient food system operation; • analyzing and explainingcurrent state of food economy and interpret current trends and place findings and recommendations in context of current history; • forecasting and analyzing what will happen in the future to portray expected developments in major food markets in the near future to cover longer periods and to forecast food prices; • projecting future food market conditions in a timely manner and to provide basic information and market review to understand underlying economic forces; • preparation of food policy statement and incorporate necessary changes from time to time and to formulate and update a Policy Design Implementation Matrix for assessing the relationship between policy instrument and policy objectives;

16. FPMU: tomorrow and today:group work 30’ • Group by Directorate (+ traditional TRT members) • Go through your mandate • Discuss your present deliveries • Discuss the gaps • Presentation: mandate, present deliveries, major gaps identified 10’

17. Group work Do not discuss the mandate • FPMU staff: main inputs • Partner TRT members: complement, suggest • TAT: facilitate, monitor, time keeper • Presentations: key elements of the mandates + hard copies of deliveries + major gaps

18. Group work 30’

19. Tea Break 15’

20. Presentations: Where do we have to be? Where are we?

21. 4. How will we get there?5. What do we need to get there?6. What may prevent us to be there?7. How will we know if we are there? Problem & Objective analysis

22. Problem analysis: the Problem tree • Collecting “problems” • Finding relationships between the problems using the cause-effect analysis • Visualising the problem and their relationships: the problem tree

23. Problem tree: Collecting “problems” Rule 1: Everybody is correct! Rule 2: All Problems have the same importance • Brainstorming: • 5 silent minutes • Rounds

24. FPMU mandateRef: MoFDM/ADMIN-1/Job Description 1/04/558of May 29, 2005 • Extend advice to the Secretary, Ministry of Food and other relevant offices in the Government on food policy issues based on systematic research, analysis and monitoring of information; • Extend secretarial service to the FPMC

25. Main problem: Advice to the Secretary, Ministry of Food and other relevant offices in the Government on food policy issues based on systematic research, analysis and monitoring of information and secretarial service to the FPMC insufficiently extended.

26. Brainstorming 5’

27. Tea Break 15’

28. Problem tree

29. Advice to the Secretary, Ministry of Food and other relevant offices in the Government on food policy issues based on systematic research, analysis and monitoring of information and secretarial service to the FPMC insufficiently extended. What causes that? Problem What causes that? Problem Problem What causes that? Problem Problem Problem Problem

30. Problem tree: some rules • The problem exists • It is formulated as a “negative” situation • BUT: • It is not a “NO” (ex. “no data”). Correct formulation is a qualified assessment of the negative situation: “data insufficiently relevant”, “untimely data”…

31. Objective tree

32. Objective tree Positive situation Positive situation Positive situation Positive situation Positive situation Positive situation Positive situation Positive situation

33. Tea Break 15’

34. Objective tree

35. Objective tree Positive situation What is needed to reach that? Positive situation What is needed to reach that? Positive situation Positive situation What is needed to reach that? Positive situation Positive situation Positive situation Positive situation

36. Objective analysis:from Problem tree to Objective tree • Reformulating “problematic situations” into “positive situations” • Which are desirable • Which are achievable • Check the validity and completeness • Revise till acceptable (iterative process)

37. Steps of the formulation of Phase-II • Take stock of Phase-I (done) • Identify issues and challenges • Set strategies, objectives, outcomes, outputs and main activities • Flesh-out the draft project document • Deliver & present the draft project document

38. Thank you

39. Photo?