SECTION 3 SKILLS Formatting and Enhancing a Document

2. SECTION 3 SKILLSFormatting and Enhancing a Document 3.1 Cut, Copy, and Paste Text 3.1 Use Paste Special 3.2 Use the Clipboard Task Pane 3.3 Customize the Page Setup 3.3 Apply a Theme CHECKPOINT 1 3.4 Customize the Page Background 3.4 Customize the Page 3.5 Insert Page Numbering 3.5 Insert a Header and a Footer 3.6 Format a Document in MLA Style 3.6 Insert Citations 3.7 Create a Works Cited Page 3.7 Edit a Source CHECKPOINT 2 3.8 Use Click and Type 3.8 Vertically Align Text 3.8 Insert, Size, and Move Images 3.9 Prepare an Envelope 3.10 Prepare Mailing Labels CHECKPOINT 3

3. Cut, Copy, and Paste Text To cut and paste text: • Select the text. • Click the Home tab. • Click the Cut button in the Clipboard group. • Move the insertion point to the desired position. • Click the Paste button in the Clipboard group. Paste button Cut button

4. Cut, Copy, and Paste Text…continued To copy and paste text: • Select the text. • Click the Home tab. • Click the Copy button in the Clipboard group. • Move the insertion point to the desired position. • Click the Paste button in the Clipboard group. Paste button Copy button

5. Use Paste Special To display the Paste Special dialog box: • Cut or copy the text. • Click the Paste button arrow. • Click Paste Special. • Click the desired format in the As list box in the Paste Special dialog box. • Click OK. Paste button arrow Paste Special dialog box

6. Use the Clipboard Task Pane To use the Clipboard task pane: • Click the Clipboard group dialog box launcher. • Select the text. • Click the Cut or Copy button. • Select and copy any additional items. • Move the insertion point to the desired position. • Click the item in the Clipboard task pane to paste it at the position. • Paste any other desired items from the Clipboard task pane. • Click the Clear All button. Clipboard group dialog box launcher Clipboard task pane

7. Customize the Page Setup To change the page margins: • Click the Page Layout tab. • Click the Margins button. • Click the desired option. Margins button

8. Customize the Page Setup…continued To change the orientation: • Click the Page Layout tab. • Click the Orientation button. • Click the desired orientation option. Orientation button

9. Customize the Page Setup…continued To change the paper size: • Click the Page Layout tab. • Click the Size button. • Click the desired size option. Size button

10. Apply a Theme To apply a theme: • Click the Page Layout tab. • Click the Themes button. • Click the desired theme. Themes button

11. Apply a Theme…continued Theme Colors button Theme Fonts button Theme Effects button

12. CHECKPOINT 1 • To move selected text from one location to another use these commands. • Copy and Paste • Move and Paste • Cut and Paste • Cut and Copy • This is the default setting for the top, bottom, left, and right margins. • 1” • 1.15” • 1.25” • 1.5” Answer Answer Next Question Next Question • You can collect this many items in the Clipboard task pane. • 22 • 24 • 26 • 28 • This is the name of the default page size. • Standard • Legal • Letter • Normal Answer Answer Next Question Next Slide

13. Customize the Page Background To insert a watermark: • Click the Page Layout tab. • Click the Watermark button in the Page Background group. • Click the desired watermark option. Watermark button

14. Customize the Page Background…continued To apply page color: • Click the Page Layout tab. • Click the Page Color button in the Page Background group. • Click the desired color. To insert a page border: • Click the Page Layout tab. • Click the Page Borders button in the Page Background group. • Click the desired options at the Borders and Shading dialog box. • Click OK. Page Color button Page Borders button art options in the Borders and Shading dialog box

15. Customize the Page To insert a cover page: • Click the Insert tab. • Click the Cover Page button in the Pages group. • Click the desired option. • Type text in the appropriate placeholders. Cover Page button placeholder

16. Customize the Page…continued To insert a page break: • Click the Insert tab. • Click the Page Break button in the Pages group (or press Ctrl + Enter). To insert a blank page: • Click the Insert tab. • Click the Blank Page button in the Pages group. Page Break button Blank Page button

17. Insert Page Numbering To insert page numbering: • Click the Insert tab. • Click the Page Number button in the Header & Footer group. • Point to the desired location. • Click the desired option at the drop-down gallery. Page Number button

18. Insert a Header and a Footer To insert a header: • Click the Insert tab. • Click the Header button in the Header & Footer group. • Click the desired option at the drop-down gallery. To insert a footer: • Click the Insert tab. • Click the Footer button in the Header & Footer group. • Click the desired option at the drop-down gallery. Header button Footer button

19. Format a Document in MLA Style To format a document in MLA Style: • Click the References tab. • Click the down-pointing arrow located at the right side of the Style option box in the Citations & Bibliography group. • Click MLA Sixth Edition at the drop-down list. Style option box

20. Format a Document in MLA Style…continued

21. Insert Citations To insert a citation: • Position the insertion point. • Click the References tab. • Click the Insert Citation button in the Citations & Bibliography group. • Click Add New Source at the drop-down list. • At the Create Source dialog box, select the appropriate options and type the desired text. Insert Citation button Create Source dialog box

22. Insert Citations…continued To edit a citation: • Click on the citation. • Click the Citation Options arrow that displays at the right side of the citation placeholder. • Click Edit Citation at the drop-down list. • At the Edit Citation dialog box, type a page number or select an option to suppress. Citation Options arrow Edit Citation dialog box

23. Create a Works Cited Page To create a Works Cited page: • Press Ctrl + End to move the insertion point to the end of the document. • Press Ctrl + Enter to insert a hard page break. • Click the References tab. • Click the Bibliography button in the Citations & Bibliography group. • Click the Works Cited option in the Built-in section of the drop-down list. Bibliography button

24. Create a Works Cited Page…continued

25. Update a Works Cited Page To update a works cited page: • Press Ctrl + End to move the insertion point to the end of the document. • Click on any character in the works cited text. • Click the Update Citations and Bibliography placeholder tab. Update Citations and Bibliography placeholder tab

26. Edit a Source To edit a source: • Click on any character in the citation. • Click the Citation Options arrow that displays at the right side of the citation placeholder. • Click Edit Source at the drop-down list. This displays the Edit Source dialog box. Citation Options arrow Edit Source dialog box

27. CHECKPOINT 2 • To insert a watermark, click this tab. • Home • Insert • Page Layout • References • This reference style is generally used in the humanities and English. • MBA • LMA • MAB • MLA Answer Answer Next Question Next Question • To insert page numbers, click this tab. • Home • Insert • Page Layout • References • Press these keys at the end of a document to insert a hard page break. • Ctrl + End • Ctrl + Enter • Shift + End • Shift + Enter Answer Answer Next Question Next Slide

28. Use Click and Type To use the Click and Type feature: • Position the mouse pointer at the left margin, at the center of the page, or at the right margin until the pointer with the desired alignment symbol displays. • Double-click the mouse button. pointer displaying right alignment symbol

29. Vertically Align Text To vertically align text: • Click the Page Layout tab. • Click the Page Setup group dialog box launcher. • Click the Layout tab. • Click the Vertical alignment option. • Click the desired option at the drop-down list. • Click OK. vertical alignment options

30. Insert, Size, and Move Images To insert a Clip Art image: • Click the Insert tab. • Click the Clip Art button in the Illustrations group. • Type the category information in the Search for text box in the Clip Art task pane. • Click the Go button. • Click the desired clip art image. Clip Art task pane

31. Insert, Size, and Move Images…continued To insert a picture: • Click the Insert tab. • Click the Picture button in the Illustrations group. • Navigate to the desired folder. • Double-click the picture file. sizing handles Insert Picture dialog box

32. Insert, Size, and Move Images…continued Picture Tools Format Tab

33. Prepare an Envelope To prepare an envelope: • Click the Mailings tab. • Click the Envelopes button in the Create group to open the Envelopes and Labels dialog box. • Type the delivery address. • Type the return address. • Click either the Add to Document button or the Print button. Envelopes and Labels dialog box

34. Prepare an Envelope…continued To customize an envelope: • Click the Mailings tab. • Click the Envelopes button in the Create group. • Click the Options button at the Envelopes and Labels dialog box. • Select the desired changes. • Click OK. Envelopes Options dialog box

35. Prepare Mailing Labels To prepare mailing labels with the same name and address: • Click the Mailings tab. • Click the Labels button in the Create group. • Type the name and address in the Address text box. steps continued on next slide… Envelopes and Labels dialog box

36. Prepare Mailing Labels…continued • Click the Options button. • At the Label Options dialog box, select the vendor and product number. • Click OK. • At the Envelopes and Labels dialog box, click either the New Document button or the Print button. • Click OK. Label Options dialog box

37. CHECKPOINT 3 • Click this tab to vertically align text. • Home • Insert • Page Layout • References • Click this tab to prepare an envelope. • Home • Insert • Page Layout • Mailings Answer Answer Next Question Next Question • When you have inserted a picture, these will display around the image. • sizing handles • moving handles • selection handles • copying handles • Select the vendor and product number of a label at this dialog box. • Label Options • Vendor Options • Product Options • Print Options Answer Answer Next Question Next Slide