2011-12 Matching Grant Program Workshop

1. 2011-12Matching Grant Program Workshop Prince Memorial Greenway January 9, 2012 & January 12, 2012

2. Program Overview • Eligible Applicants • Eligible & Ineligible Projects • Eligible Funding Components • Planning & Environmental Context • Staff Review • Citizens’ Advisory Subcommittee Review • Recommendations to Citizens’ Advisory Committee • Recommendations to Board of Directors • Notification to Applicants

3. Program Overview • Land Ownership/Co-Application • Project Authorization • 1:1 Match • Implementation Timing

4. Q & A Falletti Farm Bayer Neighborhood Park & Gardens Patterson Point Preserve

5. Application & Project Selection • Application Contents • Application Form • Project Summary Statement • Project Costs (Line Item Budget) • Project Timeline • Project Discussion • Supporting Documentation

6. Application & Project Selection • Application Submittal • Three (3) bound, one (1) unbound • One (1) electronic file, as one pdf. Also one (1) word or excel version of Sections 2-5 • Electronic file on cd • Sections 1-5, 8 1/2”x 11”, double-sided • Section 6 not larger than 11” x 17” • Mailed or hand delivery • Due Friday, February 24th by 5pm

7. Application & Project Selection • Project Selection Criteria • Fulfills a well-identified need within the geographic area it is located • Results in multiple benefits • Ready for implementation • Design bears relationship to project need and results in intended benefits • Strong match that provides for successful completion of the project

8. Application & Project Selection • Project Selection Criteria, continued • Based on sound planning • Reflective of the communities’ desires • Proven experience and ability of applicant to implement the project • Demonstrated fiscal capacity

9. Application & Project Selection • Project Selection Process • Staff review • Citizen’s Advisory Subcommittee review • Recommendations to Citizens Advisory Committee • Recommendations to Board of Directors • Notification to applicants: Summer 2012

10. Q & A Falletti Farm Bayer Neighborhood Park & Gardens Patterson Point Preserve

11. Program Requirements & Project Approval Process • Program Requirements • Matching Grant Agreement • Conservation Easement • Property Appraisal • Payment of Grant Funds • Administration - Accounting, Reporting, Fiscal & Project Monitoring, Audit, Records Retention

12. Matching Grant Agreement • Outlines respective responsibilities - Conservation easement - Funding contribution/ allocation • Invoicing & reporting requirements • Time requirements - Signage Paula Lane Open Space Preserve Windsor Town Green

13. Conservation Easement • Ensures perpetual preservation of the open space values of the project property • Conservation values and purpose • Reserves and restricts uses • Approval of project plans • - Baseline documentation • - Stewardship monitoring Windsor Town Green

14. Property Appraisal • Required for acquisition projects to establish fair market value • - Applicant is responsible for coordinating appraisal process • - Appraisal must comply with the District’s Appraisal Guidelines & Standards • - Appraisal must be accepted by the District’s Fiscal Oversight Commission • If older than one (1) year an update may be required

15. Payment of Grant Funds • Property acquisition through escrow • Restoration/Recreation development projects by reimbursement • **Conditions of disbursement must be met for all grants prior to payment** Laguna Skate Garden

16. Administration • Accounting • Reporting • Fiscal & Project Monitoring • Audit • Records Retention Windsor Town Green

17. Project Approval Process

18. Q & A Falletti Farm Bayer Neighborhood Park & Gardens Patterson Point Preserve

19. For an application or for questions related to the application contact: DeAnna Kamber Phone: 707.565.7266 Email: DeAnna.Kamber@sonoma-county.org