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Matching Grant Workshop Overview: Eligibility, Selection, and Approval Process

Learn about the Matching Grant Program workshop for project applicants in January 2012. Understand eligible applicants, funding components, project selection criteria, and approval requirements. Prepare your application effectively following the guidelines provided. Gain insight into the grant agreement, conservation easement, property appraisal, and project administration. Contact DeAnna Kamber for application details.

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Matching Grant Workshop Overview: Eligibility, Selection, and Approval Process

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  1. 2011-12Matching Grant Program Workshop Prince Memorial Greenway January 9, 2012 & January 12, 2012

  2. Program Overview • Eligible Applicants • Eligible & Ineligible Projects • Eligible Funding Components • Planning & Environmental Context • Staff Review • Citizens’ Advisory Subcommittee Review • Recommendations to Citizens’ Advisory Committee • Recommendations to Board of Directors • Notification to Applicants

  3. Program Overview • Land Ownership/Co-Application • Project Authorization • 1:1 Match • Implementation Timing

  4. Q & A Falletti Farm Bayer Neighborhood Park & Gardens Patterson Point Preserve

  5. Application & Project Selection • Application Contents • Application Form • Project Summary Statement • Project Costs (Line Item Budget) • Project Timeline • Project Discussion • Supporting Documentation

  6. Application & Project Selection • Application Submittal • Three (3) bound, one (1) unbound • One (1) electronic file, as one pdf. Also one (1) word or excel version of Sections 2-5 • Electronic file on cd • Sections 1-5, 8 1/2”x 11”, double-sided • Section 6 not larger than 11” x 17” • Mailed or hand delivery • Due Friday, February 24th by 5pm

  7. Application & Project Selection • Project Selection Criteria • Fulfills a well-identified need within the geographic area it is located • Results in multiple benefits • Ready for implementation • Design bears relationship to project need and results in intended benefits • Strong match that provides for successful completion of the project

  8. Application & Project Selection • Project Selection Criteria, continued • Based on sound planning • Reflective of the communities’ desires • Proven experience and ability of applicant to implement the project • Demonstrated fiscal capacity

  9. Application & Project Selection • Project Selection Process • Staff review • Citizen’s Advisory Subcommittee review • Recommendations to Citizens Advisory Committee • Recommendations to Board of Directors • Notification to applicants: Summer 2012

  10. Q & A Falletti Farm Bayer Neighborhood Park & Gardens Patterson Point Preserve

  11. Program Requirements & Project Approval Process • Program Requirements • Matching Grant Agreement • Conservation Easement • Property Appraisal • Payment of Grant Funds • Administration - Accounting, Reporting, Fiscal & Project Monitoring, Audit, Records Retention

  12. Matching Grant Agreement • Outlines respective responsibilities - Conservation easement - Funding contribution/ allocation • Invoicing & reporting requirements • Time requirements - Signage Paula Lane Open Space Preserve Windsor Town Green

  13. Conservation Easement • Ensures perpetual preservation of the open space values of the project property • Conservation values and purpose • Reserves and restricts uses • Approval of project plans • - Baseline documentation • - Stewardship monitoring Windsor Town Green

  14. Property Appraisal • Required for acquisition projects to establish fair market value • - Applicant is responsible for coordinating appraisal process • - Appraisal must comply with the District’s Appraisal Guidelines & Standards • - Appraisal must be accepted by the District’s Fiscal Oversight Commission • If older than one (1) year an update may be required

  15. Payment of Grant Funds • Property acquisition through escrow • Restoration/Recreation development projects by reimbursement • **Conditions of disbursement must be met for all grants prior to payment** Laguna Skate Garden

  16. Administration • Accounting • Reporting • Fiscal & Project Monitoring • Audit • Records Retention Windsor Town Green

  17. Project Approval Process

  18. Q & A Falletti Farm Bayer Neighborhood Park & Gardens Patterson Point Preserve

  19. For an application or for questions related to the application contact: DeAnna Kamber Phone: 707.565.7266 Email: DeAnna.Kamber@sonoma-county.org

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