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Session 301, 601: President to President Anne Carson, President

Session 301, 601: President to President Anne Carson, President Brenda Sheridan, President Elect Virginia PTA 2012 Annual Conference July 13-14, 2012. Glad You ’ re Here!. Who are we? Who are you? 75 Minutes A lot of information Questions. OBJECTIVE:.

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Session 301, 601: President to President Anne Carson, President

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  1. Session 301, 601: President to President Anne Carson, President Brenda Sheridan, President Elect Virginia PTA 2012 Annual Conference July 13-14, 2012

  2. Glad You’re Here! • Who are we? • Who are you? • 75 Minutes • A lot of information • Questions

  3. OBJECTIVE: Given the materials and the time together during this workshop, participants will identify at least ten (10) best practices for a successful year as a PTA team.

  4. Is that all? A PTA President’s Job Description • Sustains and increases membership • Works collaboratively with partners • Encourages family involvement • Develops leadership • Oversees unit

  5. Check List • What you should have already done • Planning your year

  6. PTA: What You Should Know • Vision of PTA : Making every child's potential a reality • PTA Mission: The overall purpose of PTA A powerful voice for all children, A relevant resource for families and communities, and A strong advocate for the education and well-being of every child.

  7. PTA Values: What PTA stands for Collaboration: We work in partnership with a wide array of individuals and organizations to accomplish our agreed-upon goals.Commitment: We are dedicated to promoting children’s health, well-being, and educational success through strong parent, family, and community involvement.Accountability: We acknowledge our obligations. We deliver on our promises.Respect: We value our colleagues and ourselves. We expect the same high quality of effort and thought from ourselves as we do from others.Inclusivity: We invite the stranger and welcome the newcomer. We value and seek input from as wide a spectrum of viewpoints and experiences as possible.Integrity: We act consistently with our beliefs. When we err, we acknowledge the mistake and seek to make amends.

  8. Public Trust? • Who does this apply to? • What is this? • When is it important? • Where do we apply this?

  9. Good Standing • What is a unit in good standing? • Dues • Bylaws • Contact information for all officers • EIN (Employer Identification Number) • Audit • IRS Forms All information is required by your bylaws and by law and must be on file in the state office

  10. Preparing For Your Leadership Role

  11. Bylaws • Be familiar! • Rights of your membership • Adopted by membership • Revised every five years • No conflict with state or national bylaws • THEY ARE NOT SUGGESTIONS!

  12. Standing Rules • Not as restrictive as bylaws • Details for administration of bylaws • Cannot conflict with bylaws • Can help avoid conflict • More info at vapta.org, bylaws library

  13. ExecutiveCommittee • Defined in the Bylaws • Develop Goals for the PTA • Appoints Committee Chairs

  14. Executive Board • Defined in bylaws • Officers are elected • Reflective of population • Establish communication plan • Members must support the majority

  15. Financial Management • President bears ultimate responsibility • Work closely with treasurer • Only the president can sign contracts • Insurance • Audit • IRS documents are filed! • NEVER SIGN A BLANK CHECK!!!!

  16. President and Principal • Should be a working team • Respect confidentialities • Always share meeting preparations • Set goals

  17. Meetings (Planning and Running) • Agendas are a MUST – adopt • President is chair……not the boss • Prepare, prepare, prepare • Welcome Everyone • Delegate • Know your bylaws! • Always say “thank you”

  18. Financial Safeguards • Embezzlement is crime of opportunity • Checks and balances • Require written financial reports • Ask Questions • NEVER SIGN A BLANK CHECK!

  19. Fundraising • Do not raise funds until you have goals • 3-1 Rule • Always set a Membership Goal

  20. Utilizing Resources • City/District Leadership • State PTA • LURG (Local Unit Resource Guide) • President’s Quick Reference Guide • E-learning Courses • Web sites- www.pta.org and www.vapta.org

  21. Conclusion • Questions • ?????????

  22. For more information contact: • Anne Carson, President, Virginia PTA • 804 564-3430 cell • president@vapta.org • Brenda Sheridan, PresidentElect, Virginia PTA • 703 615-2153 cell • pres-elect@vapta.orgwww.vapta.org

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