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A Comprehensive Guide to ESO Proposal Writing for Phases 1 and 2

This guide outlines essential procedures for writing successful ESO proposals across Phase 1 and Phase 2. It covers crucial aspects such as submission deadlines, peer review processes, and types of proposals, including Short, Large, and Normal. Key details about service and visitor modes, instrument selection, and feasibility considerations are also provided. Additionally, this resource offers insights on preparing observing constraints and navigating the proposal forms, ensuring researchers maximize their chances of allocation and success in their astronomical endeavors.

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A Comprehensive Guide to ESO Proposal Writing for Phases 1 and 2

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  1. ESO Phase 1 & 2 ProceduresGaitee Hussain … or how to write an ESO proposal and get time! Hopefully.

  2. Phase 1: Basic facts • Proposal Submission • Two semesters per year • Deadlines: end-Sept (Apr-Sept) & end-March (Oct-Mar) • Peer review process: • 4 panels: cosmology, galaxies & galactic nuclei, ISM & star formation, and stars • OPC Rankings determine the time allocation!

  3. Phase 1: Website • s

  4. Phase 1: Preparing proposals • Information about procedures, offered instruments & useful tips in theCall for Proposals! • Instrument handbooks • Feasibility considerations: ETC’s Once you’ve selected the best instrument(s) for your programme… …consult the Call for Proposals (again!)& ESOFORM User’s Manual BEFORE writing your proposal

  5. Service Mode (SM) Loose constraints* Are poorer observing conditions ok? Flexible scheduling Short observing blocks Standard calibrations* Filler programmes Targets must be defined in advance Visitor Mode (VM) Long-ish runs (0.5n+) Complex/flexible strategy e.g., depending on changes in observing conditions Non-standard settings Special calibrations Targets must be defined in advance Phase 1: SM vs VM (See M. Romaniello’s talk)

  6. Phase 1: Proposal form

  7. Phase 1: Proposal form • Types of proposals: • Short, Large, Normal, GTO, TOO, Calibration • Non-ESO country proposals: e.g., Opticon • Joint Observatory proposals: XMM/VLT

  8. Phase 1: Science Case • Preparing an ESO proposalPierre Kervella, Paulo J.V. Garcia, 2007, New Astr. Reviews, Vol. 51, pp. 658-665 • On the writing of observing proposalsChristoffel Waelkenshttp://www.eso.org/sci/observing/proposals/writing-op.html

  9. Phase 1: Rankings in SM • Group A: “Highest scientific value” • Can be carried over if not sufficiently complete for “fulfillment of the scientific goals”. • Group B: “Lower scientific priority” • Executed only when no Group A programme can be executed. • No carryovers • Group C: “Low Priority” • Relaxed constraints so can be executed when conditions not suitabl for A or B propoals. • Generally would not get time in VM!

  10. Phase 2: SM • Deadline • p2pp procedure • Specify Observing Constraints • target coordinates; lunar phase; moon angular separation; airmass;transparency • AO, APEX, VLTI • Finding charts • TIP: Try running p2pp tutorial for your instrument before submitting your phase 1 proposal (extra check on feasibility).

  11. Phase 2: Observing constraints • Target coordinates • Lunar phase range • Moon-to-object angular separation • Airmass range • Sky transparency • AO, APEX, VLTI

  12. Lunar phase, Airmass range &Transparency • As loose as possible WHILE still allowing you to do your science • It is easier to loosen these rather than tighten these after approval • Apply for Phase 2 waiver if you need to change constraints from those specified in Phase 1 proposal • WELL BEFORE phase 2 deadline!

  13. Target position • Target coordinates • Lunar phase range • Airmass range • Sky transparency

  14. Phase 2 for Visitor Mode • Prepare OBs in same way, but don’t need to check them into the system. Make sure you can access them when you go to the observatory Good luck!

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