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STMA JO Parents Meeting

STMA JO Parents Meeting. September 30 th , 2013. Board Members. Candice Gaston- Chair & YDT Co-Coordinator Lisa Fox- Co-Chair Barb Olejar - Secretary Angie Breen–Treasurer Cindy Rohr - Fundraising Coordinator Lori McCabe- Scheduler Ryan Dehnel - HS Rep/Coaching Coordinator

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STMA JO Parents Meeting

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  1. STMA JOParents Meeting September 30th, 2013

  2. Board Members • Candice Gaston- Chair & YDT Co-Coordinator • Lisa Fox- Co-Chair • Barb Olejar - Secretary • Angie Breen–Treasurer • Cindy Rohr - Fundraising Coordinator • Lori McCabe- Scheduler • Ryan Dehnel - HS Rep/Coaching Coordinator • Stephanie Poncochar- Uniform Coordinator • Jamie Scherber- Equipment/Uniform Coordinator • Karen Drimel- Volunteer Coordinator • Chad Fritz- Website Coordinator

  3. New Board Members New members needed Looking for new ideas Lots of growth and learning Contact us if interested Volunteer Hours

  4. Mission Statement STMA JO’s program is committed to the development and promotion of girl’s volleyball within the St. Michael-Albertville area. The program provides an opportunity for girls ages 10 through 17 to play volleyball year round, thus allowing them to learn new skills and develop skills already acquired. The goals of STMA JO’s coaches goes further than just teaching volleyball skills, but includes teaching important life skills such as responsibility and teamwork. The program also emphasizes the importance of good sportsmanship, teamwork, and individual achievements within a fun, competitive, and safe environment.

  5. Vision for STMA Juniors • Continue to raise the level of play and competitiveness • Level of training/coaching • Competitive scheduling • Physical training for health and performance Josh Malin- Malin Enterprises, LLC http://www.malinfitness.com • Provide opportunities for the maximum number of STMA volleyball athletes

  6. On the Court Player Expectations • Be ready to be challenged and pushed • If you just want to hang out with your friends, this isn’t the right place for you • Take ownership of your development and choices • Getting better – coaches part, players part • Commit to the team • Manage all commitments so that team doesn’t miss you unnecessarily • Maximize opportunities • Mentally prepared for practice • Take advantage of physical training

  7. CONTRACT AND INDIVIDUAL CODE OF CONDUCT 1. I will treat all STMA teammates, coaches, and STMA parents with respect. 2. I will show fairness and respect towards all opponents (players and coaches,) spectators, officials, and facility staff. 3. I agree to respect the property of others (teammates, hotels, gyms, locker rooms, vans and cars, restaurants…) and to pay for all damages for which I am responsible.

  8. CONTRACT AND INDIVIDUAL CODE OF CONDUCT Cont 4. I agree to NEVER leave the site of a STMA event without the knowledge and permission of my coach. This includes practice/playing sites, restaurants, hotels, etc. 5. I agree to be responsible for knowing, and following through with, these details pertaining to my team and self: • The time and location of each week’s events • Knowledge of my own travel plans • Being on time to all events (entirely ready at start time) • Bringing a ball to every practice and tournament • Informing my coach, at the very latest, by the WEDNESDAY BEFORE if I will not be attending an event or will be late or leave early relating to any weekend event(s) • Notify the coach ahead of time if I will not be attending a practice due to illness, conflicts, or academic concerns

  9. CONTRACT AND INDIVIDUAL CODE OF CONDUCT Cont 6. I agree to NOT be in possession of, or use, drugs, tobacco, alcohol, or any other illegal substance while involved in any part of any STMA VOLLEYBALL. I also agree not to be found in the presence of these substances; if I am I will be found equally at fault. 7. I agree to NOT engage in any illegal activities of any sort. 8. I understand that VIOLATION OF THESE CODES (#6 and #7) will result in strict disciplinary action including likely dismissal from the team. This disciplinary action will be at the discretion of the STMA Juniors Board. In case of dismissal, there will be NO financial reimbursement.

  10. CONTRACT AND INDIVIDUAL CODE OF CONDUCT Cont 9. I agree to meet my financial requirement IN FULL. • Payments are due by the schedule of payments set by STMA...unless the director or treasurer has approved an alternative payment plan. Failure to abide by the terms of payment plan will result in termination. This includes the $200 volunteer check. • Payments not turned in on the night of the Player/Parent/Coach meeting will be charged a $35 late fee.

  11. CONTRACT AND INDIVIDUAL CODE OF CONDUCT Cont 10. I agree to the STMA Juniors Refund Policy. Refund Policy- STMA Juniors WILL NOT offer any refunds for club volleyball athletes once the season has started since the loss of an athlete cannot be easily replaced once all club athletes have committed to their teams. Therefore, STMA Juniors defines the start of the season as the team’s first practice and not the team’s first tournament. • However, should an athlete become injured and unable to finish the season the club may decide to prorate the remaining fee based on expenses incurred by STMA Juniors on behalf of your daughter, but this is at the discretion of the board. • Legal action may occur if payment policies are not followed as stated.

  12. CONTRACT AND INDIVIDUAL CODE OF CONDUCT Cont 11. I agree to this attendance policy: • 2ndunexcused absence (practices or tournaments) will put me on probationary status. • 3rd unexcused absence will result in repercussions, possibly including dismissal without reimbursement. NOTE: This is a NEW policy; the purpose is to train DEDICATED players who will attend all required practices and tournaments. • Examples of an excused absence are sickness, school functions, and family vacations. If you are unclear of this please contact the STMA Juniors Board. • 24 hour notice must be given for an absence to be excused (excluding illness). • I agree that the decision of the STMA Juniors Board will be final in these matters of probation or dismissal, and agree that they reserve the right to use their discretion on a case-to-case basis. • Habitual tardiness to events will result in probationary status, including possible dismissal.

  13. CONTRACT AND INDIVIDUAL CODE OF CONDUCT Cont 12. I agree to this Line of Communication • This is one of the most important areas for every player, parent, fan and coach to understand. This line of communication will be strictly followed within our program. • If your daughter is having frustrations or problems of any kind: • 1st step: Player arranges meeting with coach outside of practice/tournaments. • 2nd step: Parents may contact the coaching coordinator or your daughter’s coachby email or by phone. It will be determined at that time if a meeting to discuss the matter is appropriate. • If so, this meeting will include: the player, the parent/guardian, the team coach and the Coaching Coordinator from the program • 3rd Step: Contact Chair of the JO Board IMPORTANT: Parents or players may not approach the coaches before or after practices and matches about an issue unless a meeting has been scheduled. If the matter is related to a specific incident, match, or event, then the parents and/or athlete must wait until 24 hours after the specific incident, match, or event before contacting.

  14. CONTRACT AND INDIVIDUAL CODE OF CONDUCT Cont Volunteers are vital to our program. The tournaments that we host during the season are essential fundraisers for our program. Each player’s family is expected to work a minimum of 4 hours total for single player families and 6 hours total for multiplayer families, during the tournament weekend. You will be asked to provide a $200 deposit check that will be destroyed after you have fulfilled your commitment. No players or students are allowed to work, nor are young children allowed to accompany parents at their work station. The board will distribute volunteer hours thru Dibbs in February. Board meeting participation, parent helpers, and chaperons will not be eligible for volunteer hours.

  15. Possible Coaches Rachel Johnson Ken Rooker Rachel Knutson Nikki Rieland Estee Kolles

  16. Elite Team Breakdown Payment amounts: Cashed Date 1stpmt $ 500.00 Player/Parent/Coaches 2ndpmt $ 320.00 Jan 1st, 2014 3rdpmt $ 320.00 Feb 1st, 2014 4thpmt $ 320.00 March 1st, 2014 5thpmt $ 320.00 April 1st, 2014 6thpmt $ 320.00 May 1st, 2014 TOTAL $2100.00

  17. Elite Team Breakdown • 55+ Practices • Uniform Package • NCR Fees • Training Sessions • Travel Expenses • 10 + Events • Coaches fee • Administration Fees

  18. Tentative Tournament Schedule January Thaw Presidents Day Omaha Rochester Odd Cup Northern Lights Qualifier Molten Cup Championship

  19. Traveling (15+)Team Breakdown Payment amounts: Cashed Date 1st pmt $250.00 Player/Parent/Coaches 2nd pmt $150.00 Jan 1st, 2014 3rd pmt $150.00 Feb 1st, 2014 4th pmt $150.00 March 1st, 2014 5th pmt $150.00 April 1st, 2014 6th Pmt $150.00 May 1st, 2014 TOTAL $1000.00

  20. Traveling (15+)Team Breakdown 45+ Practices Uniform NCR Fees Training Sessions 9 +Events Coaches fee Administration Fees

  21. Tentative Tournament Schedule January Thaw 2 STMA Tournaments Presidents Day NCR Area Championship Rochester Cup

  22. 12’s-14’s Team Breakdown Payment Amount Cashed Date 1st pmt $250.00 Player/Parent/Coaches 2nd pmt $105.00 Jan 1st 2013 3rd pmt $105.00 Feb 1st 2013 4th pmt $105.00 March 1st 2013 5th pmt $105.00 April 1st 2013 TOTAL $670.00

  23. 12’s-14’s Team Breakdown 35+ Practices Uniform NCR Fees 35 + Training Sessions 8 +Events Coaches fee Administration Fees

  24. Tentative Tournament Schedule 2 STMA Tournaments Presidents Day Crossfire St Cloud Sauk Center

  25. Tentative Practice Schedule • Mondays, Tuesdays, Thursdays and Sundays • Practice times 6-8pm or 7:30-9:30pm • Main school will be MSW but there might be times when other schools will be used. • Schedule will be posted on the web site: www.stmajo.org

  26. Extended Season for 12’s 2-3 Teams Tryouts: Nov 17th Season: Nov to April 5 events: 3 STMA Playdates , 2 tourneys Fee: $350 2 payments 1st due: once teams are decided $200 2nd due: Feb 1st $150.00 Practice will be Sunday evening and every other Friday evening.

  27. EarlyRegistrationForms available on the club website AFTER Oct1st • Early Registration (Oct 1st –Oct 18th) • Tryout Fee $25 made out to STMA JO • STMA Registration Form • Medical Release (TWO copies ) • NCR Registration Form (TWO copies) • Code of Conduct • Envelopes must be postmarked Oct 18th to be considered Early Registration

  28. Registration Registration (Oct 19th –November 10th ) Tryout Fee $50 made out to STMA JO STMA Registration Form Medical Release (TWO copies ) NCR Registration Form (TWO copies) Code of Conduct

  29. Tryouts Tryouts- MSW November 10th 12's-14's 3:00-5:00pm 15's-17's-5:30-7:30 November 11th 12's-14's 6:00-7:00pm 15's-17's-7:30-8:30pm

  30. Tryout Cont. Tryout fee and forms must be turned in before tryouts begin. All players must attend both day. If a player is injured or sick please contact the club director ASAP.

  31. Elite Team Tryouts 10 players Early Registration Interest will be a deciding factor in Tryout Process Skill Level for an Elite team

  32. Fundraising Opportunities • Three STMA-hosted tournaments • 3/09/2014 • 3/29/2014 • 3/30/2014 • Center Cut Meats • Dairy Queen

  33. Volunteer Hours $200 Check will need to be turned in along with post dated checks. We will have these hours set up thru our website (DIBS) in January and we will add new hours as they become available. Each family will need to perform 4 hours of volunteer work per player, 6 hours total for multi player families.

  34. Volunteer Hours (cont) If the volunteer hours have been completed at the end of the May your check will be destroyed. Failure to complete volunteer hours will result in cashed check. Any stop payments on checks will result in your daughter not being allowed into the program until all past due amounts have been made current.

  35. Website • www.stmajo.org • Calendar • Dibbs • NCR www.ncrusav.org

  36. PO BOX Address Please send all registrations to this address STMA JUNIORS P.O. Box 352 St. Michael, Mn. 55376

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