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A Platform for Sharing the Common Understanding among Participants of a National Project

A Platform for Sharing the Common Understanding among Participants of a National Project. Shigeyuki Sekine * , Satoshi Yamashita, Shin Hashimoto, Hiroyuki Yamada, Yoshikazu Goto, NEDO Institute of Technology Innovation * present affiliation: AIST Kenichi Sonoo and Yasuo Kimura

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A Platform for Sharing the Common Understanding among Participants of a National Project

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  1. A Platformfor Sharing the Common Understanding among Participants of a National Project Shigeyuki Sekine*, Satoshi Yamashita, Shin Hashimoto, Hiroyuki Yamada, Yoshikazu Goto, NEDO Institute of Technology Innovation *present affiliation: AIST Kenichi Sonoo and Yasuo Kimura Nomura Research Institute nedo-ti@nedo.go.jp

  2. Today’s Presentation 1. Subject of the Study 2. Scope of the Present Research 3. "Platform" 4. Classification of National Project 5. Variation of the Platform 6. How to use the Platform 7. Conclusion

  3. Subject For planning, management and evaluation of national R&D projects, it is important to share common understanding of policy objective, project goal and other related information among project participants. A platform concept for sharing information is proposed for ease of consensus. When the project planning and the formation of research association are performed with reference to the platform concept, the efficiency of planning and the quality of the plan should be improved.

  4. scope of the model Scope of the Model national mission cf. nation's existence cf. economic technical policy policy cf. industrial technical strategy IT, Bio, etc. strategy PROJECT PLANNING producing a set of R&D projects execution plan project selection PROJECT MANAGEMENT with reference to the platform information project implementation

  5. "Platform"

  6. input STEP 2A STEP 1 STEP 3 STEP 4 STEP 5 STEP 2B output Introduction of the Platform #1 graphical structure of the platform Project planning process is divided into five steps.

  7. input Research and development domain taking into account the superordinate policy and strategy output Candidate projects with added assessment data (criteria) to permit a judgment (ex ante evaluation) Introduction of the Platform #2 Input and Output of the Model

  8. STEP 2A STEP 1 STEP 3 STEP 4 STEP 5 STEP 2B Introduction of the Platform #3 STEP 1: Recognition of objectives of superordinate policies STEP 2A: Analysis of external environment STEP 2B: Analysis of internal potential STEP 3: Matching of technologies with policy issues STEP 4: Enumeration of candidate projects STEP 5: Candidate projects with added assessment data (criteria) to permit a judgment (ex ante evaluation)

  9. 2A 1 3 4 5 2B STEP 1:Recognition of objectives of superordinate policies Projects are developed and proposed essentially on the basis of the superordinate policies. The fundamental conditions are not always expressed with the appropriate clarity. The project (program) planners must clarify the objectives of the superordinate policies.

  10. 2A 1 3 4 5 2B STEP 2:Analysis of external environmentand internal potential The analysis of the general environment can be divided into “analysis of the external environment which is difficult to control” such as market scale and growth, consumer's mind, overseas policies, etc. and “analysis of the internal potential which can be control” such as available resources (including facilities, researchers, and financial resources), technical competitiveness, the potential of technical seeds, etc.

  11. 2A 1 3 4 5 2B STEP 3:Matching of technologies with policy issues In this step, the matching between environmental factors and the policy issues is considered, and then the technical issues are extracted. In other words, we take the policy issues that have to be addressed, such as social needs, risks to be avoided, markets, etc., and match them with the technologies that can resolve these issues.

  12. 2A 1 3 4 5 2B STEP 4:Enumeration of candidate projects With reference to the technical issues that have been extracted, the candidate projects are enumerated after carefully considering the policy issues and the external and internal environment once more.

  13. 2A 1 3 4 5 2B STEP 5:Candidate projects with added assessment data (criteria) to permit a judgment ex ante evaluation For all enumerated candidate projects, evaluation and/or assessment are carried out on its particular merits and demerits. After the evaluation, "Candidate projects with added assessment data (criteria) to permit a judgment” are proposed as an output of planning process.

  14. 2A 1 3 4 5 2B STEP 5:Candidate projects with added assessment data (criteria) to permit a judgment (continued) Each project is quantitatively assessed on the basis of the evaluation criteria that are the measure for the final judgment. Examples of criteria are e.g. “validity as a national project,” "impact to market" and “technical validity.” These evaluations of individual project are then summarized to compare the various projects. The result (output) should be condensed in the form of tables and/or figures. This makes it possible to clarify the assessment basis or criteria for the subsequent decision-making process.

  15. Standard "Platform" input external environment recognition of policy matching project list ex ante evaluation internal potential output

  16. Classification of National Project

  17. Project category: Type of policy - National Priority Issues - Technical Innovation Policies - Economic-Industrial Policies

  18. 1. Policies Responding toNational Priority Issues This type of R&D is not based on cost/benefit considerations but on sheer necessity. The products themselves are important, and the promotion of industry is not objective. The security type is not only the national security but also the project related to national safety and stability in a broad sense. The projects for energy development and countermeasures against environmental problems, for example, can be classified in this type. The example of projects responding to social needs is the development of the products for welfare requirement.

  19. Subtypes from 1. National Priority Issues 1-1. National survival -----------purpose: Reducing risk -----------example: energy development -----------project type: Security type 1-2. National welfare -----------purpose: Resolving living problems -----------example: welfare service -----------project type:Responding to social needs

  20. 2. Technical Innovation Policies The R&Ds in this category are generally not particular to any specific industries. Rather, the object is to promote industry long-term. It is difficult to quantify the cost/benefit ratio. Two types of project are listed according to the different purpose. Specifically, the researches for discovering new scientific knowledge or creating new materials are regarded as the “creating knowledge” type. The projects for sharing knowledge such as the construction of database and development of simulation software seem to be another type.

  21. Subtypes from 2. Technical Innovation Policies 2-1. Creating knowledge -----------purpose: Stimulating innovation -----------project type: Preparing technical seeds 2-2. Sharing knowledge -----------purpose: Strengthening basic technologies -----------example: standard, database, simulation, measurement -----------project type:Basic technology

  22. 3. Economic Industrial Policies The objective of this type of research is to foster specific industries on a short and medium-term basis. In this case, the cost/benefit ratio is seen as important. Mainstream and off-road types are distinguished in accordance with technical difference.

  23. Subtypes from 3. Economic-Industrial Policies 3-1. International competitiveness -----------purpose: Strengthening through new technology -----------project type: Off-road type 3-2. International competitiveness -----------purpose: Strengthening conventional technology -----------project type:Mainstream type

  24. Summary of Subtypes - National Priority Issues ----Security type ----Responding to social needs - Technical Innovation Policies ----Preparing technical seeds ----Basic technology - Economic-Industrial Policies ----Off-road type ----Mainstream type

  25. Variation of the Platform preliminary

  26. input external environment recognition of policy matching project list ex ante evaluation internal potential output Standard "Platform"

  27. for "Security type" example: energy development input external environment recognition of policy matching project list ex ante evaluation internal potential output preliminary: will be modified!

  28. for "Responding to social needs" example: welfare service input external environment recognition of policy matching project list ex ante evaluation internal potential output preliminary: will be modified!

  29. for "Preparing technical seeds" input external environment recognition of policy matching project list ex ante evaluation internal potential output preliminary: will be modified!

  30. for "Basic technology type" example: standard, database, simulation, measurement input external environment recognition of policy matching project list ex ante evaluation internal potential output preliminary: will be modified!

  31. for "Off-road type" new technology development input external environment recognition of policy matching project list ex ante evaluation internal potential output preliminary: will be modified!

  32. for "Mainstream type" strengthening conventional technology input external environment recognition of policy matching project list ex ante evaluation internal potential output preliminary: will be modified!

  33. How to use the Platform

  34. How to use the Platform Planning process To explain necessity of project(s), the platform is useful to develop scenario. "Story" Implementation process All participants of the project (program) should be understand the "story." "Consensus"

  35. How to use the Platform All project participants such as planner, manager, researcher and evaluator should understand policy objective, project goal, execution plan, available resource, schedule, historical change of plan, etc.

  36. How to use the Platform Planning Planners should make a "plan of project(s)" with reference to the platform. Sufficient information must be collected to explain "story."

  37. How to use the Platform Implementation Managers and researchers must understand "entire story" of the project and carry out their work with most appropriate way.

  38. How to use the Platform Evaluation Evaluators must understand "entire story" of the project, in particular historical change of plan. The quality and quantity of information on the platform are also evaluated.

  39. Conclusions 1. Project formation platform was proposed 2. National projects were classified according to their objectives 3. Why the platform is necessary? Clear story of project(s) Consensus among all participants 4. How to use the platform

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