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Making your Instructional Materials Accessible MS Word, PowerPoint, Acrobat

Making your Instructional Materials Accessible MS Word, PowerPoint, Acrobat. Jonathan Whiting February 17, 2013. Evolution of Accessible D esign. Accommodation. Accommodation. “People with disabilities don’t visit our site.” Not ‘timely’ (e.g., call a phone number or mail in a form)

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Making your Instructional Materials Accessible MS Word, PowerPoint, Acrobat

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  1. Making your Instructional Materials AccessibleMS Word, PowerPoint, Acrobat Jonathan Whiting February 17, 2013

  2. Evolution of Accessible Design

  3. Accommodation

  4. Accommodation • “People with disabilities don’t visit our site.” • Not ‘timely’ (e.g., call a phone number or mail in a form) • Not ‘equivalent’ (text-only or ‘accessible’ versions) • “It’s not my job.”

  5. Retrofitting

  6. Retrofitting • Accessibility is ‘bolted on’ to an existing product • More expensive and time-consuming, at least initially • “We can’t make it accessible so we’re not going to build it.”

  7. Accessible Design

  8. Accessible Design • Accessibility is addressed throughout the design process (requirements, mockups, design, development, QA, etc.) • Developers have training and support • Product is more usable and accessible for everyone

  9. How do you get to accessible design? • A shared commitment • A concrete policy and plan • Sufficient support for personnel • Ongoing evaluation

  10. Ensure your content is accessible to users with various disabilities • Vision - blind, low vision, color-blind • Hearing - Deaf and Hard-of-hearing • Motor - Difficulty using a mouse or keyboard • Cognitive • Seizure

  11. Blindness • Headings • Alternative text for images • Meaningful link text • Reading order

  12. Headings • The Wrong way to do headings: • PPT and MS Word- Plain text enlarged • HTML-<p class=“heading2”>Big text (usually) resized with CSS</p> • The right way to do headings • PPT- Use slide templates • Word- Use styles panel • HTML- <h2>Use true headings</h2>

  13. What is equivalent alt text? CONTENT and FUNCTION VERY RARELY Description

  14. Alternative text alt=“Blue ITC logo with a small globe that serves as a dot in the i. Next to the logo is green text that reads Instructional Technology Council”

  15. Meaningful link text ...For more information on this topic, read Essentials of Online Course Design: A Standards-Based Guide- http://www.amazon.com/Essentials-Online-Course-Design-Standards-Based/dp/0415873002/ref=sr_1_11?s=books&ie=UTF8&qid=1329661475&sr=1-11

  16. Reading order Inserting items on the page using text boxes etc. can sometimes cause reading order issues There’s that logo again

  17. Low vision Use good contrast and adequate font size. As you can see poor contrast and smaller font size make it much more difficult to read text. Also remember that you should not use images for

  18. Color blindness

  19. Color blindness The green mushrooms listed here are OK to eat. The red mushrooms will kill you. • Amanita • Chanterelle • Porcini • Shitake • Tylopilus `

  20. Color blindness The green mushrooms listed here are OK to eat. The red mushrooms will kill you. • Amanita • Chanterelle • Porcini • Shitake • Tylopilus

  21. Auditory disabilities From webaim.org/intro/

  22. Keyboard accessibility For the most part, documents created in MS Office are keyboard accessible.

  23. Keyboard Accessibility CNN (boo!)vs. WebAIM (hooray!)

  24. The Secret to Everlasting Happiness

  25. Please finish reading this text – it will give you the secret to everlasting happiness. The secret is simple, all you need to do is to stop worrying about the key to everlasting happiness and enjoy the moment.

  26. Sorry! Time’s up!Better luck next time!

  27. Understandable • Be careful with movement and other distractions (including transitions) • Semantic organization (headings, lists, etc.) • Be consistent • Simplify , Simplify

  28. Preferred Formats for Web Content HTML > PDF > Doc/PPT > Anything else ...except PPT slides, then PDF is usually better

  29. Which provides better accessibility?

  30. PDF in a nutshell • Tagged PDF = accessibility-enabled (not necessarily “accessible”) PDF • Do as much as you can in the source document • Make sure you export correctly • Do notprint to PDF • Need Acrobat Pro to edit tagged PDFs • TouchUp Reading Order tool is your friend (and enemy)

  31. Acrobat XI • Improvements • Adding Alternative text • TouchUp Reading Order tool • Accessibility Wizard • Accessibility Checker • Compatible with 64-bit versions of Office

  32. wave.webaim.org

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