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Comprehensive Budget Template Guidelines for Research Projects

This budget template, provided by the Office of Research Development & Services, serves as a guide for preparing grant budgets at SLU. It covers key components such as salary and wages, fringe benefits, equipment costs, travel expenses, participant support, and other direct costs. Additional information about indirect costs, including the federally negotiated rate of 50% and what is excluded from the indirect cost base, is also provided. For detailed budgeting needs, the full template is available at the provided link.

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Comprehensive Budget Template Guidelines for Research Projects

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  1. Budget Development Presented by the Office of Research Development & Services and Sponsored Programs Administration

  2. Budget Template The budget template is available at http://www.slu.edu/x38801.xml • Salary & Wages • Fringe Benefits • Equipment • Travel • Participant Costs • Other Direct Costs • Indirect Costs

  3. Salary and Wages • PI: based on contracted salary (9 or 12 month) • Post-Docs: 12-month contract, rate set by department • Staff: based on salary/wage (technicians, etc.) • Graduate Students: $22,000 stipend for 11-month contract (amount may vary by college/department, 12th month allowed only if paid by sponsor) • Undergraduates: hourly wage (approx. $8-12) for a set number of hours per week per project

  4. Salary and Wages:Total Professional Effort • Salary Replacement; No salary may be paid above contracted amount • Admin covered by indirect costs

  5. Fringe Benefits FY 2013 Fringe Benefit Rates • Based on SLU fiscal year (beginning 7/1 each year) • Full-time Faculty, Post-Docs and Staff: 31.1% • Summer Rate: 15.2% • Graduate Student Health Insurance: $190 per month(based on 11-month contracts) • 1% incremental increases annually

  6. Capital Equipment • All equipment over $5,000 • If components go together to form a single piece of equipment and total over $5,000, then this is capital equipment • Capital equipment is not included in indirect cost base

  7. Travel • Conferences, Presentations, Meetings with Group Members • Include Transportation, Lodging, and Per Diem estimates • Details for separate trips in Budget Justification • If there is potential for international travel, it should be mentioned in the proposal • International travel requires special permissions/approvals • Check with your school/college for rules • Travel account codes

  8. Participant Support Costs • Direct Costs for items such as: • Stipends • Subsistence allowances • Travel allowances • Registration fees • Incentive payments …paid to or on behalf of participants or trainees (NOT employees) in connection with meetings, conferences, symposia, and training projects • Allowable with prior approval from sponsor

  9. Other Direct Costs • Materials and supplies (no individual item over $5,000) • Publication Costs • Consultant Services (verify consultant vs. subaward) • Computer Services • Subawards • Tuition • Patient Care Costs

  10. Indirect Costs • SLU has a federally negotiated rate of 50% for “Facilities & Administrative” (F&A) Costs • Modified Total Direct Costs (MTDC) or Indirect Cost Base • Excludes tuition • Excludes capital equipment • Excludes patient care costs • Excludes participant support costs • Indirect Cost Base = Total Direct Costs – Exclusions

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