Using to Collaborate and to Facilitate Collaboration Amongst Your Students

1. Using to Collaborate and to Facilitate Collaboration Amongst Your Students Shmuel Fink Touro College

2. Objectives • Learn how instructors can use Google Docs • Creating an account • Creating a document • Renaming and deleting a document • Publishing and sharing a document • Collaborating with others • History of revisions • Presentations • Spreadsheets and forms • Uploading and downloading files

3. Why use Google Docs? • No software needed • Files can be accessed from any computer with an Internet connection • Documents can be published on the Web (hosted by Google) • Collaborate effortlessly with colleagues in real-time • Collect data with sophisticated forms • Keep a log of revisions and revert back to them, if necessary

4. How can instructors use Google Docs? • Work on documents from different locations without having to email files • Collaborate in real-time with colleagues to develop curriculum, reports, departmental projects and exams, etc • Review student work and monitor progress • Provide comments in the document itself so that students receive immediate feedback • Build a portfolio of student work • Administer exams and collect data with forms

5. How can Google Docs help our students? • Collaborate on group projects • Publish their work for their classmates or larger communities • Peer review and critique each other’s work • Work together on newsletters and school newspapers • Review the evolution and understand “writing as a process” • Become more interested and excited about learning

6. To Create a Google Account • Click the "Sign In" link on the Google homepage • Click the "Create an account now" link • Complete the form • Click the "I accept. Create my account." button • Log in to your email account to open the email you will receive from Google • Verify your email address by clicking on the link in the email

7. To Create a Gmail Account • Click the "Gmail" link at the top of the Google homepage • Click the "Sign up for Gmail" link • Complete the form • Click the "I accept. Create my account." button

8. To Get to Google Docs • Either enter google.com/docs in your browser’s address bar OR • From Google, select “Documents” from the “More” link on top

9. To Create a Document • Click the “New” button on the main Google Docs screen • Select “Document” • Enter the text of the document • Click the “Save” button • Close the window

10. To Rename a Document • Click the box to the left of the document (a check mark will appear in the box) • Click the “Rename” button on the dark blue bar across the top • Enter the new name and press Enter

11. To Delete a Document • Click the box to the left of the document (a check mark will appear in the box) • Click the “Delete” button on the dark blue bar across the top • Your document will be moved to the Trash

12. To Publish a Document • Click on the file name to open the document • Click the “Share” button on the top to the right • Select the “Publish as web page” option • Decide whether you would like your document automatically re-published when changes are made • Copy the URL • Post or distribute the URL

13. To Share a Document (Slide 1 of 2) • Click on the file name to open the document • Click the “Share” button on the top to the right • Select “Share with other” • Decide whether the audience can share “as collaborators” (changes can be made) or “as viewers” (changes cannot be made) (Continued)

14. To Share a Document (Slide 2 of 2) • Enter email addresses of individuals whom you are inviting to view or collaborate on this document (separate multiple email addresses with a comma) • Click the “Invite collaborators” or “Invite viewers” button • Optionally, send the collaborators an email message

15. Collaborating with Others

16. To View the History of Revisions • Click on the file name to open the document • Click on the “Tools” menu • Select “Revision History” • Click on a revision to see what that version looked like • Enter check marks next to two versions and click the “Compare Checked” button to see the changes that were made • Click the “Back to editing” link to return to the current version

17. Presentations

18. Spreadsheets and Forms • Sample spreadsheet • Data collected through a form • Live form • Question types

19. To Create a Form • Click the “New” button • Select “Form” • Enter a title and subtitle • Enter questions and response types In the form template • Click the “Add question” button to add another question • Click the “Save” button when done

20. To View the Live Form • Click on the file name to open the spreadsheet • Click on the “Form” menu • Select “Go to live form” • Copy the URL from the browser’s address bar • Post or distribute the URL

21. To Upload Files • Click the “Upload” button • Click the “Browse” button • Select the file you would like to upload • Click the “Upload File” button

22. To Download Files • Click on the file name to open the document • Click on the “File” menu • Select “Download file as” • Select the desired format

23. Shmuel Fink Touro College