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Michigan Judiciary

Collaboration and Data Sharing with the Judiciary Mark Dobek Director, Judicial Information Systems Michigan Supreme Court. Status of Case Management Systems for the 251 trial courts in Michigan 17 vendors provide software to Trial Courts 10 are Home-grown or County Based Applications

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Michigan Judiciary

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  1. Collaboration and Data Sharing with the JudiciaryMark DobekDirector, Judicial Information SystemsMichigan Supreme Court

  2. Status of Case Management Systems for the 251 trial courts in Michigan 17 vendors provide software to Trial Courts 10 are Home-grown or County Based Applications 7 are vendor provided services Judicial Information Systems 35 different modules that are based on specific case types Deployed on 150 different distributed hardware environments Michigan Judiciary

  3. Goals for Improvement: Provide access for courts, to other court’s data; Central Name Index Data comparison with other courts Provide better statistical analysis by SCAO on detailed trial court data; For example: details on criminal charges and their dispositions Data sharing with Executive Branch Agencies Michigan Department of Human Services (MDHS) Michigan Department of Corrections (MDOC) Michigan Department of Community Health (MDCH) Michigan State Police (MSP) Judicial Data Warehouse

  4. DW Users DW Users Non-JIS sites JIS Sites LGNet County County Firewall Firewall Circuit/District/Probate Court Circuit/District/Probate Court Systems Systems IBM AS/400 DW Users SOM HoJ Firewall Firewall JIS (Hall of Justice) State of Michigan LMAN NCR 4400 NCR Teradata TCIS CRS JDW Application Node Data Warehouse (Oracle) (Oracle) Staging Server JDW Technical Infrastructure

  5. JDW Data Model

  6. Statewide Implementation Map Regional Implementation Map Details status in Ingham, Kent, Macomb, Oakland, Wayne, and Washtenaw counties. Implementation Status

  7. Roscommon KEWEENAW HOUGHTON ONTONAGON BARAGA Gogebic LUCE MARQUETTE CHIPPEWA ALGER SCHOOLCRAFT IRON DICKINSON MACKINAC DELTA EMMET MENOMINEE CHEBOYGAN PRESQUE ISLE CHARLEVOIX ANTRIM OTSEGO ALPENA MONTMORENCY LEELANAU OSCODA BENZIE GRAND TRAVERSE KALKASKA ALCONA CRAWFORD IOSCO MANISTEE WEXFORD MISSAUKEE ROSCOMMON OGEMAW GLADWIN ARENAC MASON LAKE OSCEOLA CLARE HURON OCEANA NEWAYGO MECOSTA ISABELLA MIDLAND BAY TUSCOLA SANILAC SAGINAW MONTCALM GRATIOT MUSKEGON KENT LAPEER GENESEE ST. CLAIR OTTAWA IONIA CLINTON SHIAWASSEE MACOMB OAKLAND ALLEGAN BARRY EATON INGHAM LIVINGSTON VAN BUREN KALAMAZOO CALHOUN JACKSON WAYNE WASHTENAW BERRIEN CASS ST. JOSEPH BRANCH HILLSDALE LENAWEE MONROE JDW Implementation Map September 2007 Implemented Partially Implemented. Refer to Regional Implementation Map. Partially Implemented On Hold (Application DecisionPending) Partially Implemented and Application Decision Pending

  8. When implemented Statewide (EST 12/2008) 83 Counties 251 Courts 35 Judicial Case Management Systems Currently Implemented (9/2007) 83 Counties 217Courts 25 Judicial Case Management Systems 40 million cases Implementation Status

  9. Standard Values have been established for: Alternate Name Type (example: AKA = Also Known As) Attorney Type (example: A = Appointed) Case Security (example: P = Public) Case Status (example: O = Open) Disposition Code (example: DIS = Dismissed) Gender (example: F = Female) Party Type (example: D = Defendant) Offense Code Type (example: L = Local Offense) Offense Original or Amended Indicator (example: O = Original) Offense Modifier (example: A = Attempted) Race (example: A = Asian) Standardization and cleansing of Addresses Postal Soft is used to standardized addresses. Unique Addresses are stored and address history is maintained. Standardization

  10. DLN Matching with MDOS Compares the court’s DLN with the DLN from MDOS. This results in more accurate matches when assigning the UPI number. The MDOS DLN, Address, Gender, and DOB is displayed in BI-Query and the Name Search Application. Death Record Matching with MDCH Compares Name and DOB with individuals with court records to the MDCH Death Record Database, allowing court personnel to cease collection efforts or cancel outstanding warrants on deceased individuals. Collaboration and Data Sharing

  11. Updating Criminal History Records (CHR) for State Police Finds missing dispositions for open arrest records from the CHR database. The list of matching dispositions is provided to the Court for verification. After verification is complete, the records are electronically updated with the records from the JDW. Traffic Citation Tracking for Office of Highway Safety and Planning (OSHP) Part of OHSP’s strategic plan to link vehicle crash data to a citation’s disposition and sentence information. Match data from the CRASH system to JDW to develop aggregate and trend reports dealing with individuals involved in a crash. For example, how many individuals involved in a crash are repeat offenders, or how many of these individuals had MIPs. The addition of court data will assist OHSP in the analysis of individuals involved in crashes and ultimately be able to allocate their federal funds to programs that will assist in preventing these occurrences. Collaboration and Data Sharing

  12. Providing case detail access to other courts and state agencies Courts are able to query on an individual and view entire judicial history statewide. Probation Officers from both MDOC and the District Courts can monitor individuals using the JDW to see if they have violated their probation by committing offenses in other counties, or have changed their address. Friend of the Court staff use the JDW to locate missing parents. Ad-hoc requests: Determining repeat offenders in DUI Courts Cyber terrorism crimes Collaboration and Data Sharing (continued)

  13. JDW Name Search Application

  14. JDW Name Search ApplicationHome Page

  15. JDW Name Search ApplicationSearch Input Page

  16. JDW Name Search ApplicationSearch Results Page

  17. JDW Name Search ApplicationCase Tab

  18. JDW Name Search ApplicationParty Tab

  19. JDW Name Search ApplicationOffense Tab

  20. JDW Name Search ApplicationSentencing Tab

  21. JDW Name Search ApplicationAddresses Tab

  22. JDW Name Search ApplicationFinancials Tab

  23. JDW Name Search ApplicationShow All Tab

  24. MSP-OHSP Further linking the Crash, Citation Data to EMS Transport and Death data files. Drug Courts Determine drug court success based on recidivism rates Inmate data from Michigan Department of Corrections New data feed from the OMNI system loaded to the JDW Contains active Prisoners, Parolees and Probationers Expected to be available by end of 2007 calendar year Department of Human Services Children Absent without Legal Permission (AWOLP) Adoption and Foster Care Analysis and Reporting System (AFCARS) Under consideration for future development

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