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Designing a Sustainability Impact Sheet for Procurement: Guidelines and Objectives

The Sustainability Impact Sheet aims to guide procurement staff at Gloucestershire County Council in prioritizing sustainability. It seeks to enhance awareness of potential environmental and social impacts associated with procurement activities. The sheet is designed to be user-friendly, featuring a clear layout, hyperlinks, and integrated assessment criteria for pre-qualification and tender questions. Launched in March 2011 and made mandatory from April 1, it emphasizes the importance of senior buy-in and effective communication for successful implementation and compliance through the established sign-off processes.

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Designing a Sustainability Impact Sheet for Procurement: Guidelines and Objectives

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  1. Sustainability Impact Sheet for Procurement Natalie Evans Gloucestershire County Council

  2. Why design a Sustainability Impact Sheet? Objectives: • To encourage devolved procurement staff to consider sustainability from the outset • To give a clearer idea of potential impacts to people and the environment associated with the procurement of various goods/ services • To provide a tool to help select appropriate pre-qualification (PQQ) and tender questions

  3. Considerations The Sustainability Impact Sheet needs to be: • User friendly • Clear layout • Hyperlinks • Assessment criteria included in PQQ/ tender sheet • Relevant – with examples provided • A help rather than a hindrance! • Used as a tool • No disincentive to filling it in appropriately • Mandatory

  4. What now? • Timing: Introduced in March, mandatory from 1st April 2011 • Senior buy-in: Approved by Strategic Purchasers • Comms: Intranet and online newsletter • Monitoring compliance: Through the gateway sign-off process and Pro-Contract ( our E-tendering system)

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