Tenure and Promotion Workshop

1. Tenure and Promotion Workshop May 20th, 2014

2. Agenda – 3 Parts • PART ONE (1:00 – 2:00pm): • Review and Discussion of Criteria and Evidence for Professor of Teaching Stream • PART TWO (2:00 – 3:00pm): • Welcoming Message – Nancy Langton • Guide to Tenure & Promotion – Deena Rubuliak & Mark Trowell • Senior Appointments Committee – Judith Daniluk • PART THREE (3:00 – 4:00pm): • Review and Discussion of Criteria and Evidence for Professoriate Stream

3. Professor of Teaching Stream The Professor of Teaching Stream Instructor I Senior Instructor Professor of Teaching

4. The Criteria The Professor of Teaching Stream Service Educational Leadership Teaching Three pillars: teaching, educational leadership and service

5. Professor of Teaching Stream Criteria • Collective Agreement: • Senior Instructor – A. 3.04 • Professor of Teaching – A. 3.05 • SAC Guide: • Appendix 1

6. Professor of Teaching Stream • A distinct career track with different expectations than professorial ranks • Requires evidence of excellence in teaching and educational leadership with impact beyond one’s own classroom • Research productivity is not required • Excellence in teaching is not enough

7. Professor of Teaching Stream • Discipline and context specific opportunities within each department should be noted re: teaching, educational leadership and service activities • Evidence of external visibility and impact should be framed based on opportunities within units (e.g. access to grant & travel funds; teaching loads; etc.)

8. Senior Instructor A. 3.04 • excellencein teaching • demonstratededucational leadership, involvement in curriculum development and innovation, and other teaching and learning initiatives • contributions to service

9. Senior Instructor, contd… • “It is expected that Senior Instructors will keep abreast of current developments in their respective disciplines and in the field of teaching and learning” (SAC Guide, p. 49)

10. Professor of Teaching A. 3.05 • outstanding achievement in teaching and educational leadership • distinction in the field of teaching and learning • sustained and innovative contributions to curriculum development, course design and other innovations and initiatives • service to academic profession, University and community

11. Professor of Teaching, contd… • Demonstrated “educational leadership and impact beyond one’s own classroom, within the University and, as appropriate, externally in the broader academic community” • Demonstrated “impact on student learning and the quality of education at UBC and beyond” • “…scholarly teaching (teaching informed by research/scholarship of teaching and learning) is expected” (SAC Guide p. 48)

12. Evidence of Educational Leadership(Appendix 1 of SAC Guide)

13. Examples of Evidence of Educational Leadership • Formal educational leadership responsibilities within the Department and/or Faculty (e.g., on teaching- and learning-related committees) • Contributions to substantive curriculum development/redesign (e.g. accreditation) • Funding obtained for improvement of teaching and learning – new initiatives • Development and/or coordination of courses and programs and/or new assessment models/methods

14. Evidence of Educational Leadership • Application of innovative, research-based approaches to curriculum and pedagogy • Application of scholarship of teaching and learning, including resulting presentations and publications (e.g., articles, abstracts, conference proceedings, poster sessions) • Development and dissemination of instructional materials/pubs. (textbooks, training manuals, software)

15. Evidence of Educational Leadership • Organization and/or participation in conferences or educational events focused on teaching andlearning within your program, department, faculty, University and/or outside of UBC • Contributions to university and faculty-based teaching and learning initiatives (e.g., CTLT-based programs and communities of practice; Peer Review of Teaching, etc.) • Contributions to professional training programs (e.g. TA/tutor training) • Mentorship of peers and students

16. Evidence of Educational Leadership • Evidence of the ability to work individually and collaboratively to enhance teaching and learning • Evidence of relationships with other learning units or institutions that fosters the exchange and development of information and resources on teaching and learning • Evidence of reflective teaching and learning practices • Evidence of initiatives that advance UBC ability to excel in its teaching and learning mandates

17. Referees

18. Letters of Reference • All tenure and promotion cases require 4 letters of reference • The candidate provides 4 names, of which 2 must be solicited • The Head then consults with the departmental standing committee on choosing the final list of referees

19. Referees – Professor of Teaching Stream • Senior Instructor/Tenure: • Familiarity with your teaching contributions • Not someone with whom you have co-taught • Outstanding teachers outside your Department • Can be outside UBC, but not required • Professor of Teaching: • At least 2 external to UBC and 2 external to your Department • National vs. International - impact “beyond UBC”

20. Questions?

21. Tenure and Promotion Workshop May 20th, 2014

22. Agenda – Parts 2 AND 3 • PART TWO (2:00 to 3:00pm): • Welcoming Message – Nancy Langton • Guide to Tenure & Promotion – Deena Rubuliak & Mark Trowell • Senior Appointments Committee – Judith Daniluk • PART THREE (3:00 to 4:00pm): • Review and Discussion of Criteria and Evidence for Professoriate Stream

23. Our Objective • To provide faculty members with an understanding of the tenure and promotion processes. • To support the success of faculty members going forward for tenure and promotion.

24. Tenure & Promotion • Tenure & Tenure Clocks • Promotion Reviews • Procedures • For Assistance…

25. The Tenure Clock • The tenure clock begins on July 1 of the calendar year of hire • Extensions are granted for maternity & parental leaves (automatic) and sick leaves (on a case by case basis) • An individual may only be reviewed one time for tenure • All ranks, except Assistant Professor, may be reviewed early for tenure • A tenure track Assistant Professor may be reviewed early for promotion to Associate Professor and if granted, tenure will be automatic.

26. The Tenure Clock

27. The Procedures The reappointment, tenure & promotion procedures are set out in Articles 5 & 9 of Part 4:Conditions of Appointment for Faculty, and are supplemented by the Guide to Reappointment, Tenure and Promotion Procedures at UBC (the “SAC” Guide)

28. Periodic Review for Promotion

29. Head’s Meeting • By June 30, the Head must meet with all tenure track faculty annually. • For tenured faculty, we encourage annual meetings or, at minimum, at least in the 2 years prior to a promotion review.

30. Head’s Meeting • It’s an opportunity to clearly note the strengths, deficiencies and opportunities for improvement • It is also important to receive advice re the CV & other relevant material required for the next review. • The Head & candidate must agree in writing on matters discussed.

31. The Initial File • Unless otherwise agreed, the faculty member’s dossier and all relevant documentation necessary for review must be submitted by September 15.

32. Eligibility to be Consulted • The Head must consult with eligible members of the departmental standing committee on all reappointment, tenure and promotion cases. • Each Academic Unit is required to have documented procedures regarding consultation with the departmental standing committee for all reappointment, tenure and promotion cases.

33. Letters of Reference • All tenure and promotion cases require 4 letters of reference. • The candidate provides 4 names, of which 2 must be solicited. • The Head then consults with the departmental standing committee on choosing the final list of referees.

34. What Referees Receive • The letter of request is only accompanied by the candidate’s CV and selected materials relevant for the assessment of scholarly achievements. • Teaching dossiers are usually only included for cases involving Senior Instructor & Professor of Teaching.

35. Tenure & Promotion Reviews Serious concerns? No Yes

36. Tenure & Promotion Reviews Negative? Yes

37. Tenure & Promotion Reviews Negative? Yes

38. Supplementing the File The University and the candidate have the right to supplement the file with new info at any stage prior to the President’s decision Use dated supplements to update your file!

39. For Assistance… • The Collective Agreement, in particular Articles 2 - 5 & 9 of Part 4: Conditions of Appointment for Faculty • Guide to Reappointment, Tenure and Promotion Procedures at UBC for 2013/14 • Faculty Relations website: www.hr.ubc.ca/faculty_relations/tenure/ • Faculty Association website: www.facultyassociation.ubc.ca/promotiontenure.php • Call us!

40. Senior Appointments Committee Current SAC Chair: Professor Judith Daniluk Incoming Chair: Professor Melanie Jones

41. Senior Appointments Committee • 20 person committee of professors • Representation from all Faculties (includes 2 UBC-O; 1 Faculty Association) • Two Subcommittees: Associate and Professor (members meet weekly September through June) • SAC reviews all tenure, promotion and new appointment files (180-200/year) and makes recommendations to the President

42. SAC Terms of Reference • Advise the President on the merits of individual cases according to: • Concepts of procedural fairness • Appropriate standards of excellence across and within faculties and disciplines • The Collective Agreement and SAC guidelines • All relevant contextual matters • (A 5.14; Section 10 SAC Guide)

43. Examples of Contextual Factors • Maternity or parental leaves • Delays due to set-up requirements for research or any other relevant information which may provide insight into timing issues • Candidate’s personal circumstances, if relevant • Discipline- and context-specific opportunities within each department and faculty Article 5.14e; SAC Guide Section 5.5.1

44. SAC Review Process • Files are reviewed in detail for merits & fairness by the Associate or Professor sub-committee members • Cases may be deferred pending receipt of additional information or procedural clarification • Cases are ranked: ‘A’– no substantive issues or procedural concerns ‘B’– negative recommendation by Dean or Head – SAC members have questions for the Dean (approximately ¼ of all cases)

45. SAC Full Committee Review • ‘A’cases generally approved without substantive discussion by full SAC • ‘B’cases require full SAC discussion: • Dean joins SAC for discussion of the case • Vote is taken in Dean’s absence • Dean is immediately informed of the result which is considered “confidential”

46. Recommendations & Decisions • SAC Chair informs the President of SAC recommendations and votes on each case • Chair provides the President with notes on SAC discussion with the Dean regarding all ‘B’ cases (notes added to candidate’s file) • President makes his recommendation to Board of Governors

47. Important Considerations In Preparing Your Dossier • Documentation of teaching excellence • UBC curriculum vitae • Familiarity with thecriteria specific to your rank and promotion • Examples of evidence • External referee selection

48. Teaching Excellence

49. Teaching EffectivenessA. 4.02; SAC 4.3 • Effectivenessprimary criterion, not popularity • Command over subject matter • Familiarity with recent developments • Preparedness & presentation • Accessibility to, and mentorship of, students • Influence on intellectual & scholarly development of students (mentorship) • Willingness to teach range of subject matter and levels

50. Evidence of Teaching Excellence • Teaching awards and nominations beneficial but not essential (one form of evidence) • Student evaluations – quantitative and qualitative • Peer teaching reviews • Student supervision – professional, research, internships, residency, etc. • Multi-section course coordination SAC 3.2 & Appendix 2