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Promotion & Tenure Workshop

Promotion & Tenure Workshop. The Dossier. What the Committee Looks for:. I nnovation I nitiative I mpact. We Also Look for:. Well-defined purpose and clear goals? Goals consistent with unit mission? An effective librarian? Definite continuing program of professional development?

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Promotion & Tenure Workshop

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  1. Promotion & Tenure Workshop The Dossier

  2. What the Committee Looks for: • Innovation • Initiative • Impact

  3. We Also Look for: • Well-defined purpose and clear goals? • Goals consistent with unit mission? • An effective librarian? • Definite continuing program of professional development? • Effective service? • Meets the criteria?

  4. Organization of the Dossier • General Summary • Performance • Professional Development • Service • Supporting Documentation • Consider adding a Table of Contents

  5. Contents 1 General Summary 1.1 Checklist 1.2 Vita 1.3 Candidate’s Summary Statement 1.4 Department Head’s Summary Statement 1.5 Campus Mission Statement 2 Performance 2.1 Position Description 2.2 Summary of Performance Activities 3 Professional Development 4 Service 5 Supporting Documents 5.1 Supporting Documents for Performance 5.2 Supporting Documents for Professional Development 5.3 Supporting Documents for Service

  6. Summary Statements • Opportunity to speak directly to P&T Committee • Presents logic of the case • Highlights evidence that proves the case

  7. Summaries: What to Include • Be clear and concise • Write four summaries: • General Overview (candidate’s summary statement) • Performance • Professional Development • Service

  8. Candidate’s Summary Statement • Your opening statement • Executive summary • Tell us your secondary area of emphasis! • Make a case for: • Excellence in performance • Continued improvement beyond satisfactory (Secondary area) • Satisfactory achievement (3rd area)

  9. Summary Dos & Don’ts • DON’T: simply repeat dossier contents • DO: Supply salient details missing elsewhere in dossier

  10. Where do I put this? • Consult job description • Activities in job description are Performance • All others are Professional Development or Service • Get advice & feedback!

  11. Performance • Innovative procedures • Guides, handouts, web pages etc. • Syllabi (if teaching is in your job description) • Evaluations by colleagues, users, students

  12. Professional Development • Post-MLS education • Publications (refereed?) • Conference papers or lectures given • Document panel participation at conferences • New lectures or courses developed • Fellowships, awards, honors

  13. Publications • Is the journal refereed? • What is the circulation? • Who reads it?

  14. Teaching • Did you develop the curriculum or syllabus? • Any co-teachers? • Part of your job description? • Is it a credit class?

  15. Web Sites • Supply the URLs • Did you develop the content? -- Create the design? -- Supply technical expertise?

  16. Service • List committee offices held • Divide into national, local, campus, libraries, community, etc. • Describe your contribution to committees • Teaching activities outside of job description • Professional consulting

  17. Joint Projects & Committees • What was your role? • What was your impact? • Relationship to the mission?

  18. Listservs • Are you the moderator or just list owner? • How many subscribers? • Is the membership limited?

  19. Documentation: How to Do It • Less is more! • Arrange in a logical order • Highlight salient parts • Explain impact/significance in summary

  20. Documentation--What is it Good For? • Goal:Not to prove what you have done, but to show SIGNIFICANCE • Be selective!

  21. Documentation • Divide into Performance, Professional Development, & Service • Consider adding Table of Contents for each section. • Use ToC to identify/explain • ToC serves as overview

  22. Sample Table of Contents for Documentation Table of Contents Service to the Libraries IULFC P&T Committee: Workshop presentation (Powerpoint handout) Thank you letter from Andrea Morrison, committee chair IUPUI Library Faculty Nominating Committee Thank you letter from Randall Halverson, committee chair Service to the University Etc.

  23. Supporting Letters • Formal: • Solicited by third party • Candidate does not see in advance • Required in some cases • Informal: • Solicited by candidate • Include at your discretion • Less significant

  24. Formal Solicited Letters • Requested by third party • You choose letter writers in consultation with director or supervisor • You do not see letters before they are added to dossier • All solicited letters go into dossier

  25. Letters: Promotion to Full • At least 4 formal solicited letters required • Solicited by the Dean • Should be from people OUTSIDE of your campus and outside of IU

  26. Letters:Tenure/Promotion to Associate • Formal solicited letters not required • But, they are a good idea • Especially persuasive to campus P&T committees • Solicited by head of department

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