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Sierra Springs Community Association

Sierra Springs Community Association. Annual Meeting. 2014. 1000hrs 15 March 14. Slide set can found at: https:\sierraspringshoa.info (IMPORTANT DOCUMENTS). Agenda. Introduction Minutes of the 2013 Annual Meeting 2014 Election 2013 - 2014 in Review Annual Calendar

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Sierra Springs Community Association

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  1. Sierra Springs Community Association Annual Meeting 2014 1000hrs 15 March 14

  2. Slide set can found at: https:\\sierraspringshoa.info (IMPORTANT DOCUMENTS) Agenda • Introduction • Minutes of the 2013 Annual Meeting • 2014 Election • 2013 - 2014 in Review • Annual Calendar • FY 14 Financial Report • FY 14 Issues • Homeowner’s Forum • Volunteers - Both DIY Projects and for Committee Chairs • Results Of Election • Question - Comments • Adjournment

  3. Introduction • The SSCASV Annual Meeting is conducted each March • It provides a summary of events that occurred in our community since our last Annual Meeting,current community issues, and the election of the 2014-15 Board of Directors (BoD).* Current Board Members Chazz Owen, President** Julie Hill, Vice President George Monken Secretary** Charlene Doyle, Treasurer Gene Bodeen Paul Valentine** Elaine Kimler **Members terms are up in March 2014 In 2015 4 of 7 Board Members will be elected *As required by our by-laws

  4. 2013 Annual Meeting Minutes George Monken SSCASV Secretary

  5. 2014 Election 3x New Board Members Term March 2014 - March 2016 Election Committee collect and tally votes 5

  6. 2013-14 In Review * ROAD REPAIR!!!!!!!! - Previous bid package to redesign West End was ~$100K, with possibility of increases - West End repaved cost was $35,210.82. Part of the cost was covered by funds not used when East End was “resealed” - Special Thanks to Paul V. and Elaine K. * Pre-emergent effort - Scheduled 08 Mar 13 - Had to reschedule due to inclement weather 6

  7. 2014 Proposed Calendar SIERRA SPRINGS COMMUNITY ASSOCIATION OF SIERRA VISTA CALENDAR OF EVENTS (2014) • 10 JAN Nominations Committee Meeting (3x positions) 6PM11 FEB HOA Meeting 6PM15 FEB Mail Ballots to homeowners (New Board of Directors Election) • 01 MAR Pre-Emergent Planned (Landscape Tm + Volunteers), 8AM • 01 MAR Pool Palms -Trimming Planned (12) • 15 MAR SSCASV Annual Meeting & Board Election (Sierra Vista Library), 10-11:45AM31 MAR SSCASV homepage adjusted to reflect new board members 08 APR HOA Meeting 6PM8 APRHOA Meeting 6PM26 APR Community plant replacements (Landscape Committee)17 MAY Community Wide Garage Sale 7AM10JUN HOA Meeting 6PM12 AUG HOA Meeting 6PM26 AUG Budget Planning Meeting #1, 1PM, SV Library14 SEP Budget Planning Meeting #2, 1PM, SV Library07 OCT HOA Meeting 6PM14 OCT Budget proposal mailed to homeowners 16 NOV SSCASV FY15 Budget Meeting & Community Vote, SV Library 09 DEC HOA Meeting 6PM Bimonthly Meetings the 2nd Tues of each even numbered month unless noted otherwise (dates on website) 7

  8. 2014 - 2015 Financial As of 01 Mar 14 Reserve Account Funds: $120,661.18 Operating Checking Account: $ 19,652.29 Total Cash: $140,313.47 FY 14 Operational Budget: $47,235 Contribution to Reserves: $20,102 Total FY 14 Budget: $67,337 Income from Assessments: $67,200 Difference will be cover by transfer income ($300 per house) SSCA BoD GOAL is to maintain an adequate reserve fund 8

  9. FY 14 ISSUES * Relocating East Gate for access to Lot 60 House * On-site Reserve Study SSCA BoD GOAL is to maintain an adequate reserve fund 9 9 9

  10. Homeowner’s Forum 10

  11. Volunteers Volunteers Keep our Costs Low • Nominating committee • Budget committee • Architectural committee • Landscape committee (Thanks Pat and George) • Maintenance committee (Thanks Vic and Dave) • -------------------------------------------------------- • Webmaster • Self-Help Projects Without Volunteers the alternative would be to hire someone to do those tasks being done by volunteers.. This would greatly increase assessments. 11

  12. 2015-2016 4x New Board Members (March 2015 2014 Election Results • Thanks To all the board members for their labors and dedication to the community of Sierra Springs • Congratulation to Newly Elected Board Members 12

  13. Questions or Comments? 13

  14. 2014 Annual Meeting Adjourned Next Meeting 08 April 6PM Location TBD Draft Minutes will be posted at pool and SSCASV homepage www.sierraspringshoa.info Immediately Following The Annual Meeting Special meeting to elect board member positions and committee chairs 14

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