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A relationship forged on information scanning, storage, and sharing.

Xerox Docushare and Chippewas of Rama First Nation. A relationship forged on information scanning, storage, and sharing. Chippewas of Rama First Nation (RFN). About Us…. Our Community. Government Buildings. Chippewas of Rama First Nation is a 1800 + member, Proud Progressive First Nation

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A relationship forged on information scanning, storage, and sharing.

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  1. Xerox Docushare and Chippewas of Rama First Nation A relationship forged on information scanning, storage, and sharing.

  2. Chippewas of Rama First Nation (RFN) About Us…. Our Community Government Buildings Chippewas of Rama First Nation is a 1800+ member, Proud Progressive First Nation Our Community is Host to Casino Rama, several first nation owned business, and 16 First Nation government/community owned buildings and faciilities.

  3. Chippewas of Rama First Nation (RFN) About Us…. Our Community Government Buildings Chippewas of Rama First Nation is a 1600+ member, Proud Progressive First Nation Our Community is Host to Casino Rama, several first nation owned business, and 16 First Nation government/community owned buildings and faciilities.

  4. Chippewas of Rama First Nation (RFN) About Us…. Our Community Government Buildings Chippewas of Rama First Nation is a 1600+ member, Proud Progressive First Nation Our Community is Host to Casino Rama, several first nation owned business, and 16 First Nation government/community owned buildings and faciilities.

  5. Chippewas of Rama First Nation (RFN) About Us…. Our Community Government Buildings Chippewas of Rama First Nation is a 1600+ member, Proud Progressive First Nation Our Community is Host to Casino Rama, several first nation owned business, and 16 First Nation government/community owned buildings and faciilities.

  6. Chippewas of Rama First Nation (RFN) About Us…. Our Community Government Buildings Chippewas of Rama First Nation is a 1600+ member, Proud Progressive First Nation Our Community is Host to Casino Rama, several first nation owned business, and 16 First Nation government/community owned buildings and faciilities.

  7. Chippewas of Rama First Nation (RFN) About Us…. Our Community Government Buildings Chippewas of Rama First Nation is a 1600+ member, Proud Progressive First Nation Our Community is Host to Casino Rama, several first nation owned business, and 16 First Nation government/community owned buildings and faciilities.

  8. Chippewas of Rama First Nation (RFN) About Us…. Our Community Government Buildings Chippewas of Rama First Nation is a 1600+ member, Proud Progressive First Nation Our Community is Host to Casino Rama, several first nation owned business, and 16 First Nation government/community owned buildings and faciilities.

  9. Chippewas of Rama First Nation (RFN) About Us…. Our Community Government Buildings Chippewas of Rama First Nation is a 1600+ member, Proud Progressive First Nation Our Community is Host to Casino Rama, several first nation owned business, and 16 First Nation government/community owned buildings and faciilities.

  10. RFN - Docushare How did we get there? Paper Document Organizing 1 Hardware/software Installation 2 Scanning/Conversion 3 4 User training / Implementation 5 Maintenance and Monitoring 6 Research and development of procedures and Documents 7 Planning for the future

  11. Step 1 Paper Document Preparation Find and organize This is an example of what we started with, 2000 plus bankers boxes throughout the organization Prepare for scanning All files and folders within prepared with scan sheets including, department, subject, and dates Scanning Over the course of 5 years, 1400 boxes scanned creating 285,445 files @ 640GB

  12. Step 2 Hardware/Software Installation Hardware IBM Blade servers running MS Hyper-V house software, Xerox Print/Scan/Copy Devices for scanning. Software All Docushare software along with an SQL server is installed on separate Hyper V virtual servers.

  13. Step 3 Scaning/Conversion Scanning/Conversion EDMS files from previous system converted to PDF/docushare format with metadata in tact

  14. Step 4 User Training & Impementation Training All RFN employees required to take DocuShare training Implementation Program and process for all paper documents and future electronic documents approved by council

  15. Step 5 Maintenance and Monitoring Maintenance Software maintenance is simple and backed by periodic updates from Xerox Monitoring Monitoring tools for Docushare and Xerox hardware through Browser Interface

  16. Step 6 Research and development of procedures and Documents RFN Info Systems is currently reviewing documents and procedures with dept managers. CPX licensing and Eforms play a big part in this. Test Eform is being created with Xerox developers.

  17. RFN Future Plans Our plan going forward Complete paper to e doc conversion Move to other Info Systems Improvements Evaluate current processes Monitor, Maintain, and Improve Implement documents and processes Develop documents and processes to streamline

  18. Xerox/RFN Technology/Expertise creating results Our Recommendation • Analyze your current information sharing/storage technology. • Review your current and future needs. • See what Xerox Docushare can do to improve those needs. Start/Finish

  19. Thank you for your time and attention.

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