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Efficient Strategies for Managing Long Documents with Word and EndNote

This session focuses on essential techniques for managing long documents, particularly for thesis writing. Participants will learn to leverage key tools in Word and EndNote, understand common challenges, and apply practical solutions. Key skills addressed include document styling, layout management, and referencing techniques. Attendees will have the opportunity to discuss their concerns and learn how to mend broken documents, combine chapters effectively, and use styles consistently, improving their overall problem-solving abilities in academic writing.

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Efficient Strategies for Managing Long Documents with Word and EndNote

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Presentation Transcript

  1. Managing Long Documents Rebecca McCready & Sue VecseySchool of Medical Sciences Education DevelopmentLinda Errington, Moira Bent, Julia RobinsonUniversityLibraries

  2. Learning outcomes • Realise the importance of using key tools in Word and EndNote. • Understand the problems that arise when managing long documents. • Apply techniques to tackle these issues. • Improve ability to problem-solve.

  3. Session outline • Your concerns and questions. • Key skills you should already have. • Mending a broken document. • Strategies for combining chapters. • Other information on thesis-writing.

  4. Issues and concerns • What issues and concerns do you have over managing your thesis? • What skills would you like to learn in this session?

  5. Familiar Key Skills Things you should be familiar with and use regularly

  6. Managing Text • Have your own style set • Use styles • Manage the Quick Style Gallery • Modify styles rather than apply attributes • Use fewer styles • Keep it simple and consistent

  7. Managing Layout • Use of paragraph attributes in styles: • Paragraph spacing before/after • Don’t add space between paragraphs of the same style • Keep with Next • Widow/Orphan control • Page layout: • Section breaks (continuous and next page) • Header and Footer • Page margins

  8. Managing Objects • Images • In Line with Text • Edited using IrfanView • Quality and dimension management • Tables • Styles and inbuilt styles • Table positioning: text wrap to none • Resize table cells • Equations • Inserting and referencing techniques • Symbols and superscript

  9. Referencing Objects • Use captions always • Insert carefully • Use cross-references • Lists of Figures and Tables • Table of Contents • Update references

  10. EndNote • Use one EndNote library for your final thesis • use Groups to organise your references • Use Cite While You Write functionality to work with EndNote and Word together • insert in-text citations and full references • format your bibliography in your chosen style • Use Edit & Manage Citations to: • remove citations • change formatting (e.g. exclude author) • insert page numbers (suffix)

  11. In today’s session • 10 things in 20 minutes • Fix a broken document • Manage chapters: 2 techniques • Summary and conclusion

  12. Check your skill set fms-itskills.ncl.ac.uk/pgres/mldWork through 10 things: 20 minutes

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