Word Lesson 14 Working with Long Documents

1. Word Lesson 14Working with Long Documents Microsoft Office 2010 Advanced Cable / Morrison

2. Objectives • Change and organize document views and windows. • Navigate documents, reorganize content within a document, and search for text and objects. • Create and modify hyperlinks and bookmarks. 2 2

3. Objectives (continued) • Create section breaks and format columns. • Use pagination options, hyphenation, and nonbreaking spaces to control text flow. • Manage sources, create citations, and create a bibliography. • Insert footnotes and endnotes. • Determine the readability level of document content.

4. Vocabulary • bibliography • bookmark • citation • endnote • footnote • hyphenation • incremental search • nonbreaking hyphen • nonbreaking space • optional hyphen • orphan • pagination 4 4

5. Vocabulary (continued) • reference marker • section • section break • separator line • widow • works cited page

6. Working with Multiple Documents • Microsoft Word allows you to open multiple documents and work with all of them at the same time. • Number of windows you can open depends on available system memory.

7. Working with Multiple Documents (continued) • Viewing Documents and Splitting Windows • You have several options for arranging open document windows on your screen. • Some features are available in Windows and apply to all applications. • Some features are available only in the Word application.

8. Working with Multiple Documents (continued) • Copying and Pasting Content from Multiple Documents • When multiple files are open, you can copy and paste content from one document to another. • You can also insert the entire contents of a file into your document without even opening the file.

9. Navigating a Document • Viewing and Reorganizing the Content • Headings and subheadings formatted using heading styles appear in the Navigation Pane. • You can quickly browse through headings in Navigation Pane for a quick overview of contents. • You can use Navigation Pane to move to a specific area in the document.

10. Navigating a Document (continued) • Viewing and Reorganizing the Content (continued) Navigation Pane

11. Navigating a Document (continued) • Finding Text and Objects • In incremental search: • As you begin typing the string of characters to search for, Word highlights matches for the character string in the document. • As the search text is augmented, the matches in the document change.

12. Navigating a Document (continued) • Finding Text and Objects (continued) Navigation Pane with matches for Armstrong

13. Navigating a Document (continued) • Creating and Modifying Hyperlinks • You can use a hyperlink to move quickly to a location in your current document or to another existing document. • You can select any text or object in a document, then create a hyperlink and specify the document or URL for the link.

14. Navigating a Document (continued) • Creating and Modifying Hyperlinks (continued) Insert Hyperlink dialog box

15. Navigating a Document (continued) • Adding a Bookmark • A bookmark is an item or location in a document that you identify and name for future reference. • Enables you to jump quickly to a specific location within the same document

16. Controlling Text Flow • Creating Sections and Formatting Columns • A sectionis an area within a document that can have its own separate page formats. • A section break divides the document into sections.

17. Controlling Text Flow (continued) • Using Pagination Options • Pagination is the system by which text and objects are manipulated to create the page layout. • A widow is the last line of a multiline paragraph that is split from the other lines in the paragraph and wraps to the next page or column.

18. Controlling Text Flow (continued) • Using Pagination Options (continued) • An orphan is the first line of a multiline paragraph that is split from the other lines in the paragraph and appears at the bottom of a page or a column.

19. Controlling Text Flow (continued) • Using Hyphens and Nonbreaking Spaces • Hyphenation setting allows a word at the end of a line to split between syllables. • An optional hyphen is used to indicate where a word can be divided. • A nonbreaking hyphen is a format used to indicate hyphenated words that should not be split if the hyphen falls at the end of a line.

20. Using Hyphens and Nonbreaking Spaces (continued) • A nonbreaking space is a format used to indicate words that should not be split between lines. • Such as dates and measurements

21. Citing Sources • A citation is a reference that credits the source of information or other content, or references specific legal cases, statutes, or other authorities in legal documents. • Managing Sources • Word offers valuable features to help manage sources and make sure you use correct capitalization, spacing, and indentation.

22. Citing Sources (continued) • Creating Citations • When you insert a citation in the body of the document, Word inserts a field and automatically applies a format based on the selected style. • At any time you can update the fields, or you can convert the fields to static text.

23. Citing Sources (continued) • Creating a Bibliography • A bibliography is a list of source materials that are used in the preparation of a work. • Often referred to as a works cited page • Normally placed at the end of a document • Word can quickly generate a bibliography.

24. Creating Footnotes and Endnotes • A footnote appears at the bottom of the same page where it is referenced. • An endnote is placed along with other notes at the end of a document. Footnote and Endnote dialog box

25. Creating Footnotes and Endnotes (continued) • A reference marker indicates that a note with a matching number or character is at the bottom of the page or at the end of the document. • The separator line separates body text from footnote area.

26. Analyzing Content and Readability • You can perform an analysis to determine the reading level of the document. Readability Statistics dialog box

27. Summary In this lesson, you learned: • You can open and work with several documents at the same time, and there are several ways to arrange multiple document windows to make it easy to switch between documents.

28. Summary (continued) • The Navigation Pane provides several features for browsing documents, reorganizing the document content, and finding text and objects. • Hyperlinks and bookmarks are features you can add to a document to quickly navigate within a document.

29. Summary (continued) • You can divide a document into sections to apply different page layout formats to portions of the document. • You can control text flow from one page to the next by applying pagination options.

30. Summary (continued) • You can enable a hyphenation setting so that Word will automatically split long words between syllables when the entire word will not fit at the end of a line of text. • You can control text flow from one line to the next by creating nonbreaking hyphens and nonbreaking spaces.

31. Summary (continued) • Creating citations and bibliographies is made simple by using the Source Manager. • You can also create footnotes and endnotes to cite sources, and you can easily convert footnotes to endnotes and vice versa. • Word provides a feature that analyzes document content and determines the readability level of the document content.