Word Lesson 7 Working with Documents

1. Word Lesson 7Working with Documents Microsoft Office 2007: Introductory

2. InsertingPage Breaks • The place where one page ends and another begins is called a page break. • Word automatically inserts page breaks where they are needed, but you can insert a page break _____________. • Example: you might want to do this to prevent an automatic page break from separating a heading from the text that follows Microsoft Office 2007: Introductory

3. Inserting Page Breaks • There are multiple ways to insert page breaks • To insert a page break manually, click the Insert tab on the Ribbon, and then in the ___________, click the Page Break button. • You can also click the Page Layout tab in the Page Setup group, click the Breaks button, and then click Page • You can also use the keyboard shortcut _________________ Microsoft Office 2007: Introductory

4. Manual page break in a document Microsoft Office 2007: Introductory

5. Content Controls Understanding Content Controls • __________________controls are special placeholders designed to contain a specific type of text, such as a date or the page number. • When you click a content control, the entire control is selected and a title tab appears at the top or to the left of the control. • For most controls, you simply start typing, and the text you type ______________ the placeholder text. Microsoft Office 2007: Introductory

6. Understanding Content Controls • For some controls, an arrow appears when you click the control, and you click the arrow to choose an item from a list or a _________ _________________. • Sometimes the content control is removed when you enter text, and sometimes the content control remains in the document • Only the contents of the control will appear in the printed document Microsoft Office 2007: Introductory

7. Inserting Headers, Footers, and Page Numbers • Headers and footers allow you to include information, such as the page number, on each page of a document. • A ________________ is text that is printed at the top of each page. • A footer is text that is printed at the bottom of each page. Microsoft Office 2007: Introductory

8. Inserting Headers, Footers, and Page Numbers (continued) • Inserting and Modifying Headers and Footers: Insert headers and footers by clicking the Insert tab, and then clicking the Header or Footer button in the Header & Footer group. • When the header or footer area is active, the Header & Footer Tools Design tab appears on the Ribbon. This tab contains buttons you can use to insert elements such as the _____________, time, and page numbers.

9. Inserting and Modifying Headers and Footers • In the Options group, you can select the __________________ check box to remove the header and footer from the first page of the document Microsoft Office 2007: Introductory

10. Inserting Headers, Footers, and Page Numbers(cont.) • Inserting Page Numbers: Page numbers are included in some of the _________________________. • If you choose a header or footer style that does not include page numbers, or if you want to insert page numbers without inserting anything else in a header or footer, you can use the Page Number button in the Header & Footer group on the Insert tab or on the Header & Footer Tools Design tab. • If a header or footer already exists, the page number style you choose _________________ it. Microsoft Office 2007: Introductory

11. Inserting Page Numbers • To insert a page number in an existing header or footer, position the insertion point in the header or footer at the location where you want the page number to appear, click the Page Number button, point to ___________________, and then choose a style Microsoft Office 2007: Introductory

12. Modifying Document Properties • When you save a file, identifying information about the file is saved along with it, such as the author’s name and the date the file was created. This information is known as the ___________________. • To view or add properties to a document, click the Office button, point to Prepare, and then click Properties. The _____________________________ appears at the top of the document window. Microsoft Office 2007: Introductory

13. Modifying Document Properties Microsoft Office 2007: Introductory

14. Modifying Document Properties • Content controls can be _____________ to document properties so that they pick up and display the information stored as a document property. • Example: if a content control is tied to the Title document property, it displays the information stored in the Title ox in the Document Information Panel. The connection works both ways

15. Inserting a Cover Page • You can quickly create a cover page by inserting one of the many ____________________cover pages available with Word. • To insert a predesigned cover page, click the Insert tab, and then, in the Pages group, click the Cover Page button. A gallery of cover pages opens.

16. Inserting a Cover Page • Cover pages contain __________________. You can use them or delete them, and then insert your own content. Microsoft Office 2007: Introductory

17. Breaks Menu Creating New Sections • You can divide a document into two or more sections. A _____________is a part of a document where you can create a different layout from the rest of the document. • For example, you might want to format only part of a page with columns. You can also have different headers and footers, page numbers, margins, orientation, and other formatting features in different sections. • To create a new section, click the Page Layout tab, and then in the Page Setup group, click the Breaks button.

18. Creating New Sections • The bottom half of the menu lists types of ______________breaks • To start the new section on the next page, choose Next Page • To start the new section on the same page, choose Continuous • To start the new section break on the next even-numbered or odd-numbered page, choose Even Page or Odd Page Microsoft Office 2007: Introductory

19. Research Tool Using the ResearchTool • Word provides online access to a __________________, thesaurus, encyclopedia, and other resources to help you research information. • You need an ___________________ for all research resources except the dictionary, thesaurus, and translation tool. • To use the Research tool, click the Review tab on the Ribbon. In the Proofing group, click the Research button.

20. Creating Tables Table Button • A ____________is an arrangement of text or numbers in rows and columns, similar to a spreadsheet. The intersection of a row and column is called a cell. • To create a table, click the Insert tab, and then, in the Tables group, click the Table button. • To enter text in a table, click in a cell, and then type. • To move to the next cell to the right, press the ______ key or click in the cell. To move back one cell, press the Shift+Tab keys. Table

21. Creating Tables (continued) • Modifying the Table Structure: You can modify the structure of a table by using commands on the Table Tools ________________tab on the Ribbon, including: • Inserting or deleting a row or column • Deleting cells or the entire table. • Changing the width of columns and the height of rows. • Splitting cells to transform a column or row into two or more. • Merging cells to create one large cell out of several small cells.

22. Modifying the Table Structure Microsoft Office 2007: Introductory

23. Creating Tables (continued) • Formatting Tables: The easiest way to format a table is to use a predesigned format found in the Table Styles group on the Table Tools _______________tab. You will be able to: • Treat the first and last rows or the first and last columns differently than the rest of the rows and columns in the table • Add shading to every other row or every other column • Manually format text • Select the entire table and position it on the page • Change the color of the table lines and the cell fill color • Change the alignment of text in a cell • Add color to borders

24. Creating Tables (continued) • Border lines are visible lines that print when you print your document. ______________________form the structure of the table, the outline of the rows and columns. To make sure the table prints the way you expect, turn off the gridlines. Table Styles Option Group Borders and Gridlines

25. Converting Text into Tables • You can convert text you have already typed into a table. Select the text you want to convert to a table. On the Insert tab on the Ribbon, click the Table button in the Tables group, and then click __________________ on the menu. The Convert Text to Table dialog box opens. • Word converts the text to a table by creating columns from text separated by a _________ or a tab, and by creating rows from text separated by a paragraph marker. Microsoft Office 2007: Introductory

26. Sort Dialog Box Sorting Text • ____________________arranges a list of words in ascending order (a to z) or in descending order (z to a). • Sorting can also arrange a list of numbers in ascending order (smallest to largest) or descending order (largest to smallest). • To sort text in a table, click anywhere in the table, click the Table Tools Layout tab, and then in the Data group, click the Sort button. In the Sort dialog box, you can choose the options for the sort.

27. Chapter 7 Assessment Directions: Complete the chapter 7 PPT Assessment. Type the questions and bold your answers. Save and upload the document when you finish. • Describe two ways to insert page breaks. • What is the difference between a header and a footer? • Give three examples of information you might include on a header or footer. • What are content controls? • Describe the function of the document Information Panel. • What tool in Microsoft Word provides access to a dictionary, thesaurus, encyclopedia and other resources using the Internet • What is sorting?