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Transforming Microsoft Teams with Effective Information Architecture Strategies

Join Alistair Pugin and Loryan Strant as they explore how to optimize Microsoft Teams through intelligent Information Architecture. This session covers traditional IA models, the dynamic nature of digital workplaces, and the technical considerations necessary for successful Teams implementation. Discover the importance of file organization within SharePoint, channel management, and strategies for effective team collaboration. Learn best practices that ensure your organization maximizes the benefits of Microsoft Teams while avoiding common pitfalls.

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Transforming Microsoft Teams with Effective Information Architecture Strategies

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Presentation Transcript

  1. Making Microsoft Teams work without understanding Information Architecture Alistair Pugin: Tangent Solutions LoryanStrant: LoryanStrant Consulting BRK2287

  2. 1 Information Architecture 101 2 The Teams Approach 3 Teams Strategy? 4 Technical Considerations 5 Closing

  3. 1 Information Architecture

  4. Traditional IA Model

  5. A dynamic, ever-changing digital workplace Acquired sales Vendor agreements Travel innovation Customer connections Travel Programs Legal portal Company-wide Quarterly reports Regional sales Sales Expense tracker Cultural Eco Adventure Records center Big wins Benefits planning Customer Event planning Benefits Regional partner outreach Recognition & rewards New hires EMEA Policies EMEA sales key HR Custom portal Partner solution Hub site Communication site Team site

  6. If Teams is the meta OS, then where does the Digital Workplace/Workspace fit in?

  7. Metadata? We don’t need no stinkin’ metadata! • Where do you access your files?

  8. I don’t care where about your past, just your future • Existing folder structure in SharePoint is ignored once you add a Team to Office 365 Groups / team site • What do you do with it: move it all to General and separate it out between newly-created channels or add a SharePoint tab?

  9. In sickness and in health • Renaming a channel in Teams doesn’t change the folder in SharePoint

  10. One folder to rule them all • Uploading files in a channel places them at the root of the channel folder • If you want to put them in a sub-folder, upload to the location and then link to it in conversation

  11. Attack of the clones • How do you manage multiple files in multiple Teams file locations? • How did you address this before with SharePoint?

  12. Archiving a Team… • What happens to the content when you archive or delete a Team?

  13. What comes first? The cart or the horse? • Provision a Group and move files, or… • Provision a Team and make it all about the channel/folder structure?

  14. What about me? • What about attachments stored in Planner?

  15. 2 The Approach

  16. Where?

  17. 3 Teams Strategy

  18. 4 Technical Considerations

  19. When you create a Team…

  20. Demo Teams Template Creation

  21. Questions?

  22. Please evaluate this sessionYour feedback is important to us! Please evaluate this session through MyEvaluations on the mobile appor website. Download the app:https://aka.ms/ignite.mobileApp Go to the website: https://myignite.techcommunity.microsoft.com/evaluations

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