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JOHANNESBURG-LILONGWE MENTORSHIP PROGRAMME

JOHANNESBURG-LILONGWE MENTORSHIP PROGRAMME . MENTORSHIP: A CRITICAL REFLECTION CLG Strategic Planning Commission 15 June 2011. JOHANNESBURG-LILONGWE MENTORSHIP PROGRAMME . Content. What is mentorship? Overview of process Progress Challenges Lessons

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JOHANNESBURG-LILONGWE MENTORSHIP PROGRAMME

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  1. JOHANNESBURG-LILONGWE MENTORSHIP PROGRAMME MENTORSHIP: A CRITICAL REFLECTION CLG Strategic Planning Commission 15 June 2011

  2. JOHANNESBURG-LILONGWE MENTORSHIP PROGRAMME Content • What is mentorship? • Overview of process • Progress • Challenges • Lessons • Outcome of Lilongwe mentorship programme

  3. JOHANNESBURG-LILONGWE MENTORSHIP PROGRAMME What is mentorship? • Critical friend and technical advisor • Work towards achieving a common goal • Costa, A. and Kallick, B.(1993) define a critical friend as “a trusted person who asks provocative questions, provides data to be examined through another lens, and offers critiques of a person’s work as a friend. A critical friend takes the time to fully understand the context of the work presented and the outcomes that the person or group is working toward. The friend is an advocate for the success of that work.”

  4. JOHANNESBURG-LILONGWE MENTORSHIP PROGRAMME Overview of process • Originated in a CityFutures Workshop in July 2007 – request to assist with the development of a CDS • Mentorship approach approved by CoJ Mayoral Committee, SALGA, UCLG, UCLGA and Malawi Government by March 2008 – ensure buy-in and political support • 3 phases (Preparatory, CDS Development & Implementation) – now in phase 3 (project support) • Funding – Phase 1 funded by Cities Alliance; Joburg self-funded throughout

  5. JOHANNESBURG-LILONGWE MENTORSHIP PROGRAMME Progress • Completed phases 1 and 2 and launched CDS document in February 2010 • Initiated implementation phase (project assistance) and completed the following: • Developed scorecards for executive staff • Completed a mid-year assessment of progress against scorecard commitments • Developed a by-law review process in partnership with Blantyre, Msuzu and Zomba • Finalised a 10-year capital programme and explored funding possibilities • Concluded a credit-worthiness assessment • Developed a model for the establishment of a City Police Force / Enforcement Agency • Developed a business case to operationalise the GIS unit • Cities Alliance funding application still pending

  6. JOHANNESBURG-LILONGWE MENTORSHIP PROGRAMME Challenges • State of the Administration eg leadership, commitment, capacity • Political context eg actual level of decentralised decision-making; political “peers”, etc • Lack of access to available information (local and national) and determining status of information • No established communication platforms to share information, tasks, etc • Lack of basic resources – mass photo copying, virus protection, transport, meeting venues, etc

  7. JOHANNESBURG-LILONGWE MENTORSHIP PROGRAMME Lessons • Agree upfront on a joint programme - mutual understanding of the scope of work and purpose • Composition of mentor team – skills, experience, etc • Identifying key people/drivers in beneficiary team – build a relationship • Ensure highest authority support at outset (all spheres of government) • Don’t underestimate the value of embedded knowledge and non-formal sources not generally known • Plan for an implementation and support phase – After Care • Take cognisance of language, cultural aspects, capacity, distance, etc • Funding and momentum – dependence on external funding should not be a major constraint; assistance required with funding appplications • Flexibility of programme • Every process needs a champion • Purpose designed process – CDS not always the entry point

  8. JOHANNESBURG-LILONGWE MENTORSHIP PROGRAMME Lessons (continued) • Capacity building and knowledge • Ensure internal/external consultation throughout the process • Regularly assess ownership • Regularly verify understanding of issues/process • Maintain momentum, meet expectations – when you promise a consultation session, make sure that it takes place • Pitch input at level of the audience; this might vary from audience to audience • Build a “local” brand • For every challenge, there is a joint solution

  9. JOHANNESBURG-LILONGWE MENTORSHIP PROGRAMME Outcome of Lilongwe mentorship programme Lilongwe now: Functional Managed Leader Less dependent Empowered Policy drivers Strategic Directing support Organisational pride Lilongwe then: Disfunctional Unmanaged Follower Dependent Disempowered Policy takers Operational Asking for support Low self esteem The mentorship programme has enabled Lilongwe to take back control of local government, to start building good governance practices, to change institutional behaviour and ability, to focus on public goods and community needs, to prioritise….and to be accountable

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