About CRL 250 academic and independent research libraries

1. Center for Research Libraries WebinarShared Print Initiatives in North AmericaWednesday February 9, 20111:00 – 2:00 PM (Central) About CRL • 250 academic and independent research libraries • A shared collection of 5 million books, journals, archives, documents, and newspapers • Communities of interest identifying and sharing information about critical and at-risk source materials

2. CRL Presenter Lizanne Payne CRL Print Archives Consultant lpayne@crl.edu

3. The Future of Library Print Collections:Shared Print Initiatives in North America Lizanne Payne Print Archives Consultant Center for Research Libraries lpayne@crl.edu

4. The Scope of the Issue About 25 million volumes added each year About 70 million volumes in library storage facilities Almost 1 BILLION volumes Over 980 million volumes in academic libraries in North America NCES ALS + ARL statistics 2008

5. The Cost of Keeping Books • Paul N. Courant and Matthew “Buzzy” Nielsen, “On the Cost of Keeping a Book”, The Idea of Order: Transforming Research Collections for 21st Century Scholarship. CLIR Pub#147. June 2010. $4.26 * 25 million new volumes = over $100 million annual investment just to keep up with new accessions

6. The Cost of Not Keeping Books “There is a very real risk that so many copies may be discarded as to threaten the availability of certain materials in their original format.” • Roger C. Schonfeld and Ross Housewright. “What to Withdraw: Print Collections Management in the Wake of Digitization.” • Ithaka S+R, 2009, p.8.

7. From Storage to Archives Shared Storage Facilities (examples) Storage –based Archives (examples) ~70 million stored volumes Distributed or Hybrid Archives

8. Characteristics of Shared Print Archives

9. Consortial Efforts by Selection Type

10. New Approaches • By Domain or Discipline: • CRL IMLS grant with USAIN (Agriculture) and LLMC (Law) • By Title Risk or Digital Availability: • WEST • Hathi/Cloud

11. CRL IMLS GrantCooperative Print Archiving by Discipline • Two-year IMLS grant to create a framework for cooperative archiving of Law and Agriculture materials • Working with the Law Library Microform Consortium (LLMC) and the U.S. Agricultural Information Network (USAIN) • Project activities include: • Assemble a supporting information base • Document baseline archiving conditions and services • Create consensus on expanding the archives and services • Develop and implement expanded archiving agreements • Project Director Amy Wood (awood@crl.edu)

12. Western Regional Storage Trust (WEST)Distributed Print Journal Repository Program • Led by University of California system, ~17 libraries and 3 consortia during planning phase (2009-2010) • Total ~90 members expected during three-year implementation phase (2011-2013) with funding from Mellon Foundation and from WEST members • Collaboration with CRL to develop collection analysis system

13. WEST Title Categories and Archive Types

14. OCLC Research Cloud Library Project Malpas, Constance. Cloud-sourcing Research Collections: Managing Print in the Mass-digitized Library Environment. http://www.oclc.org/research/publications/library/2011/2011-o1.pdf • Explored feasibility of supporting NYU using Hathi ebooks (4 million titles) and ReCAP stored print (8 million volumes) • Expanded to compare monographic holdings among ARL libraries in WorldCat, Hathi Trust, ReCAP storage facility, UC Regional Library Facilities, Library of Congress, and CRL

15. Cloud Library Project Key findings Library collections ~30% of typical ARL library collection covered by Hathi titles Hathi Trust Digitized Titles (~ 4 million) Hathi Trust Digitized Titles (~ 4 million) Hathi Trust Digitized Titles (~ 4 million) Hathi Trust Digitized Titles (~ 4 million) 75% of Hathi titles stored in preservation repositories ReCAP, CRL, UC RLFs, LC

16. Monograph Archiving Workshop • Planning workshop in October 2010 funded by IMLS. Participants included CRL, OCLC Research, Ithaka, CIC, California Digital Library, Columbia, Michigan, many others. • Considered particular characteristics of monographs compared to journals and other serials, such as uniqueness, editions, delivery • Outcomes: • Demonstration project to focus on particular humanities domain(s) represented in Hathi and already in storage facilities • Hathi Trust members considering a general Hathi-focused print archives program

17. Shared Print Archives: Getting to Scale • “The shared infrastructure needed to support a broad-based externalization of legacy print management functions is unlikely to emerge without directed action and decision-making by leaders in the academic library community.” • Constance Malpas.“Cloud-Sourcing Research Collections: Managing Print in the Mass-Digitized Library Environment”, p.11.

18. Shared Print Infrastructure Needed Community Forum Information Infrastructure

19. CRL Promotes Community Forum Community Forum Standards and Best Practices • Services and agreements • Metadata standards • Environmental conditions • Validation standards • Audit for compliance Archiving Priorities • Format and title emphasis • “Optimal copies”: how many, who archives

20. CRL Promotes Information Infrastructure Archive Registry & Decision Support System • Archiving programs (agreements & conditions) • Archived holdings • Collection analysis Community Forum Resource-Sharing • Access to other print archived materials Information Infrastructure

21. Decision Support and Resource-Sharing Archiving Library OPACs OCLC symbol, Local Holding Records (LHRs) Titles, holdings OCLC WorldCat CRL Print Archives Registry & Decision Support Decision Support Resource-Sharing

22. Registry and Decision Support System Archiving Library OPACs Digital Archives, Other Decision-Support Data Titles, holdings Archived titles, holdings CRL Print Archives Registry Archived titles, holdings • CRL is working with California Digital Library to design and develop the system.  Ithaka S+R is advising CRL on the project. • CRL is partnering with WEST and others to develop Phase 1 for journal archiving (2011) Library Holdings Overlap Data

23. Resource-Sharing System Archiving Library OPACs • CRL is working with OCLC to define metadata standards • Pilot project to test the approach January – July 2011 OCLC symbol, Local Holding Records (LHRs) OCLC symbol, Lender string OCLC WorldCat OCLC Resource-Sharing

24. CRL Print Archives Program Part of Global Resources Forum (GRF) GRF Member Benefits: • Participate in community forum on print archiving standards, norms and best practices • Access to online data, analysis, and assessments of print and digital archives • Analysis of GRF-member library collections to support archiving and retention decisions • Eligible for favorable terms for specialized databases and reports including The Charleston Advisor

25. GRF: A New Model for CRL Participation • Designed for institutions that want to take advantage of CRL information and expertise on collections and preservation, but do not need access to CRL collections • A benefit of membership for current CRL libraries • Non-CRL libraries may join GRF for a nominal fee • CRL will work with consortia and libraries during early 2011 to establish memberships for 2011-12

26. …the library community should • aggregate the work • of existing mechanisms for print storage, • de-duplication, and preservation, • [to] effectively contribute to a • system-wide withdrawals [and preservation!] strategy. • Schonfeld and Housewright, “What to Withdraw”, p.2. CRL and its members are developing these shared, aggregated mechanisms.

27. Thank you.

28. Open Discussion Please join us for a discussion with our presenter. Press *6 to unmute your phone to ask a question, or submit your comments to the online chat.

29. Medieval Resources Webinar: March 9 • CRL General Meeting: Thursday, April 21 • Please fill out our follow-up survey: http://www.surveymonkey.com/s/CRL_Print_Archive_Webinar_Feb_2011 • Slides and videos from this presentation will be posted at http://www.crl.edu/events/7078/followup-material and on YouTube: www.youtube.com/crldotedu • Sign up for CRL Connect: www.crl.edu/connect • Find CRL on Facebook