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McAfee SaaS Email Archiving

McAfee SaaS Email Archiving. Your Name, Your Title. Agenda. Why Archive The benefits of archiving on a SaaS solution How it works Questions and Answers. 3. The Drivers and ROI of Archiving. Storage management. Business Record Retention. eDiscovery. Accessibility.

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McAfee SaaS Email Archiving

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  1. McAfee SaaS Email Archiving Your Name, Your Title

  2. Agenda Why Archive The benefits of archiving on a SaaS solution How it works Questions and Answers 3

  3. The Drivers and ROI of Archiving Storage management Business Record Retention eDiscovery Accessibility Regulatory Compliance Legal • Doing more with Less: • Lower maintenance • Fixed Cost solution

  4. Storage Management & Cost Control • Stabilize email storage footprint • Cap Exchange Server footprint via quotas and leveraging Email Archiving. • Without the maintenance work • Add value without adding to your monitoring, backup, and maintenance workload • Fewer tape restores saves costs • The median restore takes 8 man-hours over 2 days! Leverage your archive to reduce reliance on tape for low-volume restores. 4

  5. Business Record Retention • Business Continuity • Central archive solution ensures complete business email retention. • Ensures continuity in the event of employee attrition • Security • Promotes records to be available and accessible in one central location • Not in rogue email stores, which can easily be lost • Agility • Empowered end users can self-search through personal archives for retrieval

  6. Familiar interface for easy end user accessibility Outlook Plug-In Integration • Drag & drop Compatibility • Reply and forward • Easy installation wizard • Transparent authentication • Empower end users self-retrieve

  7. McAfee Email ArchivingPristine, reliable, and searchable message records 2 6 5 4 0 3 1 McAfee SaaS Email flows to customer. Journal record is created Duplicate copy is made to a parallel data center Customer Network Write success confirmed Email server Users Firewall Secure connection established Journal record copies pulled to McAfee for recording McAfee SaaS Journal records deleted upon dual-write confirmation Dual write success confirmed

  8. Regulatory ComplianceFeatures Aiding in Compliance • Audit reporting of searches, exports, and message views • Tamperproof, read-only storage • Data center redundancy • Automatic quality verification • Attachment content indexing • Dual commit message capture • Auditable message serialization • Fully searchable content & envelope metadata index • Powerful transport & storage encryption • Eradicates need for rogue data stores SEC SOX GLBA HIPAA OPEN RECORDS FINRA

  9. Regulatory ComplianceSEC Compliance • Specific Features required by rules 240.17a-4(f) • (2)(ii)(A). Tamperproof storage • (2)(ii)(B). Automatic quality verification • (2)(ii)(C). Record serialization • (2)(ii)(D). Readily accessible & portable • (3)(iii). Duplication (redundant datacenters) • (3)(iv). Full text index • Documents required by rules 240.17a-4(f)… • (2)(i). Electronic Storage Media Letter of Notification and Compliance • (3)(vii). Third Party Downloader Letter of Undertaking

  10. Regulatory ComplianceReal World Consequences • $15M – failure to retain email messages per SEC requirements • $2.5M – failure to provide email records in a timely manner • $2.5M – failure to retain 4.3 emails from 2002-2008 • Resulted in failure to comply with email extraction requests from regulators • Morgan Stanley • Merrill Lynch • Piper Jaffray

  11. Legal Benefit • Enforce email retention policies • Support decision makers with timely data and early case assessment • Monitor employee mail for policy violations • Control legal fees by narrowing the amount of data sent to outside legal for review • Save costs in eliminating the need to search rogue data stores 47% of companies say their legal team cannot effectively locate & review email within the timeframe allowed.

  12. Legal Benefit – Real World ConsequencesZubulake vs. UBS Warburg LLC • $273,000 to complete court ordered restoration & search of 77 backup tapes • Employer has duty to preserve and locate evidence • Sample evidence showed UBS managers deleted emails, including ‘smoking gun’ evidence that supported plaintiff’s claim • Relevant emails created after USB supposedly started to retain relevant email messages were not saved at all • Backup tapes found missing • Leads to $29M verdict Damage to Reputation Legal & ConsultingFees FinancialPenalties

  13. Risks & Cost of Appliance Archiving Solutions • Risks • Limited storage • Hardware single point of failure • Cost • High cost of site redundancy • Large up-front cap-ex • People requirements • Ongoing maintenance and updates • Hardware refresh periodically required • Another backup and monitoring worry

  14. Why McAfee SaaS Email Archiving • Multi-search • Industry’s most advanced multi-tasking web console • Compliance driven features • Features like our Pull Technology supports your compliance efforts • Compatibility • Works with Exchange 2003 - 2010 • Zero overhead • No monitoring, updates, or required on-site hardware • Integrated console • Integrated with other McAfee SaaS solutions, for single-pane management • Complements on-site email security solutions for archiving in the cloud

  15. Get Started TodayPredictable, easy to get started, consolidate ü Unlimited storageNo overage for journaled data. ü Unlimited telephone supportNo extra charge for 24x7x365 support! No setup feesStart today with no up-front costs. ü ü Business friendly termsMonth-to-Month, Annual, and Multi-Year options. Optional historical data consolidationConsolidate historical email data with new emails stored on McAfee SaaS Email Archiving for a single, go-forward, search and storage repository. ü

  16. Requirements • Exchange Server 200xEnvelope journaling functionality is required. Mixed Exchange Server environments are not supported. • Email Spam and Virus ProtectionMcAfee recommends McAfee SaaS Email Protection. • External POP3 or IMAP ConnectivityYour server’s POP3 or IMAP service must be accessible from our data centers in the cloud. This could require firewall changes. • Secure Certificate (recommended)Secure POP3 and IMAP require that you obtain and install your own secure certificate. • Internet Explorer 6+ or Firefox 2+McAfee recommends Internet Explorer 8 and Firefox 3. • Journaling and Server ResourcesPlan on at least 10% additional load to your Exchange Server, especially in disk I/O. • Internet ConnectivityYour upstream internet bandwidth must support existing usage plusJournal traffic to McAfee SaaS Email Arching. • Outlook Integration RequirementsOutlook 2003 or 2007 running on Windows XP, Windows Vista, or Windows

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