Fleming College

1. Fleming College Quality and Risk Management Review • Summary • December 15, 2005

2. Execution QRM Executive Summary • The project has continued to progress well – a lot of success has been achieved by the Project Team since our last review. • There are no major issues or risks identified at this point but there are items that the Project Management and Leadership should continue to monitor, manage and resolve to ensure a successful project. • The Project Charter which defines project scope and the project governance is being followed by the Project Managers and the Project Teams. • There continues to be proactive communication to the various stakeholder groups in the College. • A Change Management framework is being developed which will help guide the College in implementing those changes which will have impacts on the organization and/or the people at the College. • The four Project Teams – Financials, Student Administration, HR/Payroll and Technical - are completing deliverables in accordance with the workplan. • There needs to be ongoing work to make sure the teams are effectively communicating at all times because of the high degree of inter-dependency which exists in a complex project like this. • The team morale continues to be strong at this point and there is a lot of enthusiasm for making this project a success

3. Not yet started R B G Milestone will be missed Milestone may be missed No major issues Completed Y W Execution QA Executive Summary • Categories • Assessment • Observations • Recommendations Scope documented and understood. There are some scope change requests being assessed. Scope and change requests need to be carefully assessed and considered as to their potential impact on budget, resources and timeframe. Project Scope G A Contract has been signed which relates to the scope as defined in the Project Charter. No recommendations. Contract Management G Project Positioning For Success There are some items in the plan not yet detailed enough to plan resources and timeline impact. For the items requiring more detail in the plan (i.e., self-service, etc.), the Project Managers should sit down with the leads to provide more detail. G Project Team The Technology team is fragmented and this situation should be closely monitored to ensure there is no impact on the project. The Project Teams are in place and fully resourced. The tech team’s workload will begin to spike in Jan. G Project Planning and Control Good morale. Cross communication between the various teams is a focus now of the PMO. There may be individuals who are pressured to do their “old” job while undertaking their role on the project, ongoing monitoring is required by the PM’s. G All project teams are in good position relative to the project plan at this point in the project. Stream specific recommendations are included in the detailed QRM report. Project Status Summary G Deliverable Acceptance A Change Management framework is being developed and this should be reviewed and approved by the ELT. The process for accepting deliverables has been defined and used by each team. G