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Ideal Chapter Organization & Succession: Maximizing Alumni Engagement

Learn effective chapter organization & succession strategies for alumni engagement. Discover duties of elected officers, ideal chapter structure, planning functions, financial management, and involving volunteers. Get tips for dynamic event planning, inclusive participation, and optimizing alumni discounts.

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Ideal Chapter Organization & Succession: Maximizing Alumni Engagement

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  1. The Ideal ChapterCHS Chapter Organizationand Succession Christine Natsios ’85, Director Office of Alumni Affairs School of Hotel Administration Statler Hall 607-255-2987

  2. President Vice President Secretary-Treasurer Program Chair Terms: Minimum 1 Year 3 Years Succession Elected Officers

  3. Ideal Chapter Structure

  4. Board of Directors • Past Presidents • Current President • Vice President • Secretary-Treasurer • Program Chair In charge and control of the chapter, its affairs, funds, and property.

  5. President Duties • Chairs all meetings • Represents Society in a given area • Runs Chapter subject to board approval

  6. Vice President Duties • Presides in absence of president • Duties as assigned by president

  7. Secretary/Treasurer Duties • Gives notice of all functions • Keeps minutes • Corresponds with Alumni Affairs office • Reports to CHS Bulletin, including pictures • Responsible for finances • Annual financial report to board

  8. Program Chair Duties • Marketing, organization and preparation of all functions • Coordinate dates with Alumni Affairs office • Prime contact person for events

  9. Chapter Annual Planning - Functions • Create annual plan with dates – good to do in spring/summer for next year • Prepare calendar to email to members, Regional VP, Alumni Affairs office • Confer with Alumni Affairs office on large events to avoid conflicts and maximize participation • Mix tradition with experiments • Mix education, social, entertaining

  10. Chapter Annual Planning – Functions (cont’d) • Budget each event to breakeven at a minimum. The ideal chapter maintains a scholarship fund at the School - $50,000 to fully endow. • Maximizing alumni discounts • Involve School personnel • Invite CHS national officers to key events • Critique events afterwards

  11. Ask Your Board: • Are we planning events that are dynamic? • Are we including all age groups? • Are we attempting to get different people involved? • Can most alums afford it? • Do we want non-member participation? • Should we have outside speakers? • Do we want SHA or CHS Exec participation? • Are some small events desired? • Shall we charge less for young alums or more to non-CHS members?

  12. Organization Volunteers

  13. Regional Vice Presidents • Provide oversight and direction • Direct Regional Efforts • Recruitment • Development • Placement • Monthly Chapter Contacts/Annual Visits • Report to Designated 1st or 2nd VP • Communicate events to 1st/2nd VP & CHS office • Contact CHS Collegiate Chapter Regional Representative to maximize student involvement

  14. Office of Alumni Affairs and Regional VP • Communicate • Chapter leadership and other issues • Chapter events for online CHS calendar • Marketing needs – lead time • New alumni lists or labels to chapters • Bulletin submittals • Associate member candidates • Regional meetings • When in doubt, call Alumni Affairs office

  15. The Office of Alumni Affairs is at your Service! Christine Natsios ‘85 Nancy Wilson Joyce Leonard

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