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Physicians Centers of Wisconsin, Inc.

Physicians Centers of Wisconsin, Inc. Information Technology Infrastructure. Phia Thao Alan Lohman Jon Berg Brian Asbel Scott Meisenhelder. Phia Thao. Project Timeline. Project is estimated to take 16 months 6 months for the first site and 2 months for each additional site

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Physicians Centers of Wisconsin, Inc.

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  1. Physicians Centers of Wisconsin, Inc. Information Technology Infrastructure PhiaThao Alan Lohman Jon Berg Brian Asbel Scott Meisenhelder

  2. PhiaThao

  3. Project Timeline • Project is estimated to take 16 months • 6 months for the first site and 2 months for each additional site • Timeline 1 involve the planning stage • Timeline2 involve the deployment stage

  4. Risk Assessment & Analysis • Threat sources • Human- high • Environment- low • Natural - low

  5. Audit Plan • Internal audit • Baseline • Vulnerability sweep • Licensing • Inventory • External audit • Third party auditor • Comparison Data

  6. Incident, Disaster and Continuity Plan • Incident response team • Response team • Reporting incident • Disaster recovery and Continuity plan • Fault tolerant • Backup tape • Employee training

  7. Alan lohman

  8. TS Web Access – Client Connections

  9. Questions?

  10. Wiring Diagram

  11. Local network diagram

  12. Site to site diagram

  13. Jon berg

  14. Medical Records Management System • Outsourced, partnering with ThedaCare • Epic Systems

  15. Outsourced Epic System Access • Benefits: • Cost savings • Experience • Large installed base • Collective risk management • Access to an otherwise multimillion dollar investment • Challenges • Outages • Reduced customization • HIPPA concerns

  16. Epic Systems Features • Scheduling - "Cadence“ • Registration - "Prelude“ • Billing - "Resolute“ • Ambulatory Electronic Medical Records ("walk-in" EMR) - "EpicCare Ambulatory EMR“ • Coding and Abstracting • Interface w/ True Code • Epic-on-Hand • Windows Mobile enabled technology • "Nurse Triage“ • Pharmacy System - "Epic RX"

  17. Epic – Cost Breakdown

  18. Physical Security • Access control to 18 doors within each facility • Access to building and secure areas such as records, server room, and lab • Proximity card readers • Cards to be combined with ID

  19. Brian asbelscottmeisenhelder

  20. Hardware 830 Terminals 25 Switches, 5 Firewalls, 5 Routers 38 Servers Card Bundles 75 Printers 50 Fax Machines

  21. Software

  22. Maintenance/Life Cycle • Maintenance Plans • Blade Servers & Enclosures – 3 Year • Microsoft Server – 1 Year • Exchange – 1 Year • Terminal Server – 1 Year • Office Small Business – 1 Year • Hardware Cycle • Servers – 5 Year • Workstations – 3 Year

  23. Network Access Monthly Costs • Primary Access - $10,000 • Backup Access - $750

  24. Total Initial Project CostsEstimates • Hardware • Equipment - $1.9 Million • Software • Packages - $1.2 Million • Maintenance Plans - $200,000 • Preliminary number is $3.3 Million

  25. Thank You – Any Questions

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