Government Extension to PMBOK® Guide – Third Edition

1. Government Extension to PMBOK® Guide – Third Edition Presented by Petya Alexandrova, PMP For PMI Luncheon at Sky Line

2. Presentation Agenda • What is the Government Extension to the PMBOK® Guide? • Project highlights. • Significant changes from previous version. • The benefits of using the Government Extension as a PMBOK® Guide complement.

3. PMI Standards Background • 1996: PMI published the first Edition of A Guide to the Project Management Body of Knowledge (PMBOK® Guide) • 1999: ANSI accredited PMI as a Standards Development Organization (SDO) • 2000:Published second edition of A Guide to the Project Management Body of Knowledge (PMBOK® Guide) 2000 Edition • 2002:Government Extension to a Guide to the Project Management Body of Knowledge (PMBOK Guide) — 2000 Edition • 2004:A Guide to the Project Management Body of Knowledge (PMBOK® Guide) Third Edition

4. What is an Extension? • PMBOK® Guide identifies generally accepted project management knowledge and practices. • Extensions identify generally accepted knowledge and practices in one application area.

5. Project Purpose and Objectives • Purpose: Create a clear, concise and practical document, to serve as a standard and reference for Government Project Managers in conjunction with the PMBOK® Guide Objectives • Align with the PMBOK® Guide -Third Edition. • Add information pertinent to project Management in the public sector. • Be consistent in structure, style and content with the PMBOK® Guide—Third Edition

6. Intended Audience • Project Managers in the Government Sector • Team Members of a Government Project • Project Management Office • Functional Managers • Program and Portfolio Managers • Senior Executives • Project Auditors • Researchers

7. Team Structure

8. Process Overview

9. Why are Government Projects Unique • Legal Constraints on Government Projects • Laws, statutes, ordinances, directives, regulations, budgets, and policies • Accountability to the Public • Accountable to legislative & judicial bodies, interest groups, press and public • Utilization of Public Resources • Objective is not higher ROI, but public good

10. Significant Changes Chapter 1: Introduction • Section “1.2.4 Why are Government Projects Unique?” is significantly changed. • Standard applicable to ALL types of Governments. • Section “1.3 Project Management in the Government Context “ is expanded to discuss the role of the program/portfolio on project management. • Section “1.6.1 Programs and Program Management” was substantially changed as programs have much more expanded role in the public sector.

11. Significant Changes Chapter 2: Project Lifecycle and Organization • Titles and structure aligned with PMOBOK® Guide – Third Edition. • Section “2.3 Organizational Influences” greatly expanded.

12. Significant Changes Chapter 3: Project Management Process for A Project • No changes.

13. Significant Changes Chapter 4: Project Integration Management • Four new integrative project management processes were added per PMBOK® Guide. • Most considerations included in Government Extension – 2000 Edition are now in PMBOK® Guide and removed from this edition. • Organizational process asset: project file, is introduced in Section “4.7 Close Project” as having a particular relevance in government environment.

14. Significant Changes Chapter 5: Project Scope Management • Section “5.1 Initiation” from 2000 Edition moved to Section “4.1 Develop Project Charter”, to mirror PMBOK® Guide. • Section “5.2 Scope Planning” introduces two overarching controls – spending authority and public accountability. • Describes stakeholder analysis in government projects. • Section “5.4 Scope Verification” introduces controls such as compliance and public accountability, and artifacts required.

15. Significant Changes Chapter 6: Project Time Management • Introduces a specific activity resource requirement in terms of preference laws impacts. • Discussion on how funds redistribution influences schedule development. • Describes techniques, obligations or encumbrances, which help address the annual budget cycle constraint.

16. Significant Changes Chapter 7: Project Cost Management • Section “7.2 Cost Budgeting” discusses in detail the performance-based and gateway budgeting. • Adds the annual budget cycle to the inputs listed by PMBOK® Guide – Third Edition. • Adds split funding as a specific technique used for budgeting government projects.

17. Significant Changes Chapter 8: Project Quality Management • Section “8.1 Quality Planning” was significantly revised from previous version of the Government Extension. • Section “8.2 Perform Quality Assurance” introduces regulatory requirements and guidance as a specific government quality assurance input.

18. Significant Changes Chapter 9: Project Human Resource Management • The outputs section in “9.1 HumanResource Planning” discusses authority delegation constraints in government environments. • Section “9.2 Acquire Project Team” expands the discussion to include negotiation and hybrid staffing.

19. Significant Changes Chapter 10: Project Communications Management • Section “10.1 Communications Planning” discusses inputs and tools and techniques particular to government environment regarding external stakeholders. • Section “10.4 Manage Stakeholders” focuses on information distribution to legislative organizations and the general public as specific stakeholders of public sector projects.

20. Significant Changes Chapter 11: Project Risk Management • Section “11.1 Risk Management Planning” discusses laws as limitation of risks acceptable to the public. • Adds and explains political risk as a new category in the outputs section. • Section “11.4 Quantitative Risk Analysis” expresses the enhanced weighting of risks relating to social and environmental concerns for public sector projects.

21. Significant Changes Chapter 12: Project Procurement Management • Section “12.1 Plan Purchases and Acquisitions” includes an expanded discussion of additional categories of contract types. • Section “12.3 Request Seller Responses” includes expanded comments regarding government tools and techniques. • Section “12.6 Contract Closure” adds de-obligation of funds as a specific tool used in public sector.

22. Benefits for Project Managers • Identifies world-wide accepted standard practices for government projects. • Sets the context for Integrated Project Management Framework and Methodologyin the Government Sector. • Increased awareness of Project Management discipline in legislative and executive bodies. • Enables easier and more efficient project relationships. • Sets common project-level practices for program-level monitoring and coordination. • Presents public sector approach and constraints to private industry partners, enabling better public-private sector partnerships.

23. Conclusions • The Government Extension to PMBOK® Guide -Third Edition provides an account of key attributes of project governance that apply to most public sector organizations that are "generally recognized as good practice ... applicable to most projects most of the time," and with "widespread consensus about their value and usefulness". • It establishes a framework for ensuring effective and efficient management of projects in the public sector. • It does not provide “how to” guidance. • Project Management professionals should use both the Government Extension and PMBOK® Guide documents in the execution of their responsibilities.

24. Questions and Answers For additional information regarding GEU presentation see PMI’s web site www.pmi.org Petya Alexandrova, President Digital Enterpises, Inc PetyaAlexadrova@4DEI.com