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Institutional Repositories

Institutional Repositories. GIL Users Group Meeting (GUGM) May 19, 2005 Macon State College. Tim Daniels - Digital Technologies Librarian Georgia State University. Toby Graham - Director, Digital Library of Georgia University of Georgia. Susan Parham - Digital Initiatives Librarian

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Institutional Repositories

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  1. Institutional Repositories GIL Users Group Meeting (GUGM)May 19, 2005 Macon State College Tim Daniels - Digital Technologies Librarian Georgia State University Toby Graham - Director, Digital Library of GeorgiaUniversity of Georgia Susan Parham - Digital Initiatives Librarian Georgia Tech

  2. What is an Institutional Repository? IR’s preserve the intellectual output of a University, Department, or Campus Organization; they also increase access to and expand the visibility of the university’s scholarly out put.

  3. Why do we need an IR? • Showcase and preserve scholarly output and historic documents • Allow faculty to self archive post prints, preprints (and extra materials) • IR’s can be used to support teaching and learning • IR’s provide a stable environment for the preservation of born digital materials

  4. Just what goes into an IR, anyway? • Pre-Prints • Post-Prints • Working Papers • Datasets • Supplementary Materials • Learning Objects • Other Stuff…

  5. Who else is doing this

  6. What else can an IR do? Trends

  7. IR @ Georgia Tech http://SMARTech.gatech.edu

  8. IRs @ GSU

  9. IR @ UGA Institutional Repository Group: • Charge:Investigate and make recommendations on key issues associated with the establishment of an IR at the UGA Libraries • Progress made: • DSpace pilot installation with ETDs and SACS data (approx. 4,500 items) • UGA Web Study (approx. 8K objects identified) • Content guidelines and preservation policy • Adding test bed data from selected departments • Metadata guidelines in development in collaboration with other institutions

  10. IR @ UGA Content Guidelines:From Web study Priority 1 Conference and symposium proceedings (194) Priority 1 Research reports (2,115) Priority 2 Departmental procedures and policies (190) Priority 2 Handbooks (127) Priority 2 Informational publications and fact sheets (3,015) Priority 2 Newsletters (1,209) Priority 2 Progress reports (186) Priority 3 Press releases and media outreach (1568)

  11. IR @ UGA Content Guidelines:Other content categories (not covered by Web study) Priority 1 Electronic theses and dissertations (2,300) Priority 1 Landmark documents in University history Priority 1 Post-print research for which the author has self- archiving and online publication rights

  12. GALILEO Knowledge Repository Proposal Origin of the concept: • RACL Executive Committee (Aug. 2004) • GKR Funding Proposal (Sept. 2004)

  13. GALILEO Knowledge Repository Proposal The Problem: • A significant portion of the USG’s intellectual product never appears in a permanent printed form • Lack of stewardship for scholarly output in digital form • Lack of access to much of the scholarship generated by faculty, staff, and students

  14. GALILEO Knowledge Repository Proposal Rationale for a shared repository: • Increase USG visibility and prestige through global exposure to its digital scholarship • Provide stewardship of the least permanent element of the USG’s intellectual product • Promote efficiency by maximizing the utility and longevity of an existing investment of higher education dollars • Demonstrate the effectiveness of USG institutions and their faculty for assessment and accreditation purposes through enhanced access to their scholarly output

  15. GALILEO Knowledge Repository Proposal Rationale for a shared repository: • Promote information sharing among the 34 USG institutions, and promote learning among the citizens of Georgia, at large • Provide a platform for open access scholarship as an alternative to expensive print journals that place escalating pressure on library budgets • Create an outlet for new forms of digital scholarship • Promote sharing of learning objects to enhance teaching and productivity

  16. GALILEO Knowledge Repository Proposal Distributed model: • Populate IRs at GSU, Georgia Tech, and UGA (initial building blocks) • Aggregate metadata into a union database • Gain experience toward IR hosting and maintaining the central database

  17. GALILEO Knowledge Repository Proposal Shared service model: • Centrally hosted software/hardware • Locally managed content and rights management

  18. GALILEO Knowledge Repository Proposal Developing Shared standards: • Metadata • Preservation • Rights management • Other key components of IR work

  19. GALILEO Knowledge Repository Proposal Progress: • Proposal submitted to BOR OIIT Library Services on Sept. 13, 2004 (not yet funded) • IR Metadata Group • Advanced Learning Technologies Group (BOR) • Georgia Southern University (soon) • Georgia State University • Georgia Tech • Medical College of Georgia • University of Georgia • Individual IR programs in development

  20. Questions/discussion?

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