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Institutional Repositories

Institutional Repositories. Campus Computing 2003 Peter Binkley 24 June 2003. Institutional Repository.

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Institutional Repositories

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  1. Institutional Repositories Campus Computing 2003 Peter Binkley 24 June 2003

  2. Institutional Repository • “... a set of services that a university offers to the members of its community for the management and dissemination of digital materials created by the institution and its community members. It is most essentially an organizational commitment to the stewardship of these digital materials, including long-term preservation where appropriate, as well as organization and access or distribution.” (Clifford Lynch)

  3. Elements • A submission mechanism; • A long-term storage system; • A management policy with regard to submission of documents and their preservation; • An open machine interface, that enables third parties to collect data from the archive (van de Sompel)

  4. Contents • Published record of university's research • Unpublished research data • Record of university's teaching • E-Theses • Archives of university's activities • Digitization projects

  5. Requirements (1) • Hardware • Software • Policies • Buy-in

  6. Requirements (2) • Administration support • Faculty participation • Long-term commitment • Maintenance • Migration

  7. Whose Job? • “... a collaboration among librarians, information technologists, archives and records managers, faculty, and university administrators and policymakers.” (Clifford Lynch)

  8. Lynch’s Warnings • Repositories as tools for institutional control • Repositories simply as alternatives to traditional publishing • Inadequate institutional commitment

  9. Federation • Part of network of repositories: institutional and disciplinary • Interoperability based on standards (web services; Dublin Core metadata; OAI metadata harvesting protocol) • “Keep the stuff, share the metadata”

  10. arXiv: A discipline-based Repository • http://www.arxiv.org: archive for physics, mathematics, non-linear science and computer science • Characteristics: • Pre-print • Self-archiving • Subject-specific • Simple interface

  11. Roles • Repositories are data providers • Mount the content, expose the metadata • Others can be service providers • Harvest the metadata, build added-value services

  12. Who are the data providers? • 99 repositories • Digital Library Federation evaluation • E-Journal publishers

  13. Who are the service providers? • OAIster: University of Michigan • Arc: Old Dominion University

  14. What is DSpace? • Joint project of MIT and HP • Open-source digital repository application • Widely adopted • http://www.dspace.org

  15. Structures • Items: files or groups of files comprising “archival atoms”, controlled by metadata • Collections: groups of related items, with submission policies • Communities: groups of users, with permissions structures, and a portal

  16. Items • File formats have levels of preservation service: • 0: format not known: bitstream • 1: forming guidance: bitstream, migration if possible • 2: supported: bitstream, migration expected • Persistent names (CNRI handles)

  17. Collections • Submission policies: • User provides baseline metadata • Approval process: reviewers, approvers, metadata editors

  18. So … • The technology is reaching maturity • The policy issues are clear • The benefits are significant • Shall we … ?

  19. Institutional Repositories • Email: peter.binkley@ualberta.ca • Slides available at • http://www.ualberta.ca/~pbinkley

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