FINANCE

2. FINANCE

3. FINANCE YEAR 1 PRIORITY 1 PRIORITY 1 • San Benito CISD will work to provide a full day pre-kindergarten program with highly qualified staff to increase student academic achievement. The district will consider an 18:1 classroom ratio for both the pre-kindergarten and kindergarten programs. YEAR 1 GOALS • FI.1.1 - Year 1 Goal: San Benito CISD will establish framework and evaluate financial resources to implement a full day pre kinder program. STATUS (February 2017) • San Benito CISD Pre-K grant funds received from the state • Year 1 $165,256 • Year 2 $167,304 combined $ 332,560 these amounts have been or will be used for supplies/furniture NEXT STEPS • To continue to monitor resources and working with other Strategic Plan Members to achieve our year one goal and reviewing our resources.

4. FINANCE YEAR 1 PRIORITY 2 PRIORITY 2 • San Benito CISD will maintain efforts to streamline systems and operations. YEAR 1 GOALS • FI.2.1 - Year 1 Goal: San Benito CISD will develop operational expectations and modify current procedure manuals. STATUS (February 2017) • Training opportunities have been conducted in the area of Operations: • 09/12/2016 Employee Access to all Clerical and Secretaries via live and flow chart, emailed, English and Spanish • 11/01/2016 Principals review of Consultant Contracts Procedures and provided a new flow chart in order to streamline the process • 11/03/2016 TxEis Refresher Training AM Finance, and PM Payroll open to all as a extra training • 11/15/2016 Financial Coding Training for Texas Schools, AM and PM session open to all • 01/25/2017 Activity Fund Training was provided to district staff to include individuals that re responsible for activity funds • Procedure Manuals that have been completed • Edgar Federal Compliance Manual • Activity Procedures Manual • Peims Procedures Manual • Budget Manual • Currently Under review • Business Office Procedures • Maintenance Procedures

5. FINANCE YEAR 1 PRIORITY 2 (cont.’) • Processes Streamlined • Processed 6785 boxes of records to comply with State Records Retention Law • Conducted a district wide inventory and fixed assets last one conducted over 10 years • Reviewed and corrected a majority of the items that were listed as issues on the Efficiency Audit (will provide a more detailed report on a separate presentation) NEXT STEPS • District will continue to provide training in efforts to streamline operations and implement Audits recommendations • Will continue to work on operational procedures to strengthen departments

6. FINANCE YEAR 1 PRIORITY 3 PRIORITY 3 • San Benito CISD will practice a blended budgeting process consisting of zero based and traditional budgeting depending upon line items. YEAR 1 GOALS • FI.3.1 - Year 1 Goal: San Benito CISD will evaluate the budgetary system as a whole and justify appropriations. STATUS (February 2017) • Developed a procedure budget manual to be utilized in the 2017-2018 school year. • Timelines will be reviewed with administration and Board Members NEXT STEPS • Finalize the timelines of the budget manual, will met with Principals, Directors and Adminstrators, to align the budget to the Districts goals, Campus Improvement Plans and District Improvement Plan.

7. FINANCE YEAR 1 PRIORITY 4 PRIORITY 4 • San Benito CISD will analyze data to determine the effectiveness of curriculum based programs. To determine the funding is necessary and appropriate to support these programs. YEAR 1 GOALS • FI.4.1 - Year 1 Goal: San Benito CISD will evaluate all programs and systems. STATUS (February 2017) • Working in conjunction with Curriculum and Instruction department on determining the current number of district programs. There has been over 124 different Software Programs identified, not all are curriculum based therefore, we are still in the process of identifying these programs. NEXT STEPS • Will continue to work with Technology and C & I Department to provide information in regards to the initial cost and license information once they are identified and evaluated.

8. FINANCE YEAR 1 PRIORITY 5 PRIORITY 5 • SBCISD shall organize efforts to form an alliance with those vested in the interest of San Benito CISD. We will continuously communicate with our community as well as local and state representatives. YEAR 1 GOALS • FI.5.1 - Year 1 Goal: San Benito CISD will increase awareness within the community regarding public education funding and issues. STATUS (February 2017) • We have posted on our website links to various agencies that will keep the stakeholders informed of current issues that are happening in public education: State Board of Education Update, Texas Education Commissioner Blog,State Board of Education, Texas Education Agency, Texas House of Representatives • Communication regarding financial transparency has been transmitted through SBCISD website, using various methods. • Recorded and Televised board meetings • Super Talks • Board Matters • Postings of Efficiency Audit and Curriculum Audit • Special Reports presented and posted regarding Financial Reports • Re-Imagine 2021 Strategic Plan

9. FINANCEYEAR 1 PRIORITY 5 (cont.’)

10. FINANCEYEAR 1 PRIORITY 5 (cont.’)

11. FINANCEYEAR 1 PRIORITY 5 (cont.’) NEXT STEPS • We are still planning to hold a open meeting, inviting public and district staff to participate in forming a committee that will give us an opportunity to discuss our plan to increase awareness regarding public education funding and issues. • We will make contact with different constituents involved in public education invite them to partake in live meetings with our committee and community members • We will continue to add additional feeds and financial information to continually keep the communities and staff informed.