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REPORTS AND CERTIFICATION ADVANCED. Fall 1. Rules. Mute yourself. Silence cellphones. HOLD. 1. Name & LEA. conversation at a time. Please d o not multitask. Who’s Supposed to Be Here. Individuals assigned to CALPADS maintenance. Supervisor of staff assigned to CALPADS.
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REPORTS AND CERTIFICATIONADVANCED Fall 1 Fall 1 - Reports and Certification Advanced v1.0, September 17, 2012
Rules Mute yourself Silence cellphones HOLD 1 Name & LEA conversation at a time Fall 1 - Reports and Certification Advanced v1.0, September 17, 2012
Please do not multitask Fall 1 - Reports and Certification Advanced v1.0, September 17, 2012
Who’s Supposed to Be Here Individuals assigned to CALPADS maintenance Supervisor of staffassigned to CALPADS Fall 1 - Reports and Certification Advanced v1.0, September 17, 2012
Training Sequence Fall 1 - Reports and Certification Advanced v1.0, September 17, 2012
Agenda New Changes Certification Review Fall 1 Overview Common Problems Wrap-Up 60 minutes Fall 1 - Reports and Certification Advanced v1.0, September 17, 2012
Overview Fall 1 - Reports and Certification Advanced v1.0, September 17, 2012
Important Dates CALPADS Calendar: http://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp Fall 1 - Reports and Certification Advanced v1.0, September 17, 2012
What To Submit Submitting files out of order may cause GERR005 errors. See CALPADS Error List on the Resources slide for details. Fall 1 - Reports and Certification Advanced v1.0, September 17, 2012
Information Reported Fall 1 - Reports and Certification Advanced v1.0, September 17, 2012
Sub-groups Reported Fall 1 - Reports and Certification Advanced v1.0, September 17, 2012
Fall 1 Accounts and Roles Fall 1 - Reports and Certification Advanced v1.0, September 17, 2012
Fall 1 Preparation Fall 1 - Reports and Certification Advanced v1.0, September 17, 2012
Fall 1 Suggested Milestones Date Range Activity Fall 1 - Reports and Certification Advanced v1.0, September 17, 2012
Upcoming Changes Fall 1 - Reports and Certification Advanced v1.0, September 17, 2012
2012-2013 Changes 16 Fall 1 - Reports and Certification Advanced v1.0, September 17, 2012
2012-2013 Changes 17 Fall 1 - Reports and Certification Advanced v1.0, September 17, 2012
2012-2013 Changes 18 Fall 1 - Reports and Certification Advanced v1.0, September 17, 2012
Certification Review Fall 1 - Reports and Certification Advanced v1.0, September 17, 2012
Certification Requirements Review all three aggregate reports Zero fatal errors Resolveanomalies at leastbelow 2% Fall 1 - Reports and Certification Advanced v1.0, September 17, 2012
Review and Verify Reports • Establish Report Review Process • Data stewards should review reports • Have reviewers sign off to verify they have reviewed • Evaluate Certification Aggregate Reports • 1.1 Enrollment – Primary Status by Subgroup • Filter Grade Levels to KN-12, UE, and US • 1.6 Graduates and Dropouts by Subgroup • 1.9 Completers and Dropouts – Count • 4 Year Graduate Dropout Cohort • 5.1a Free or Reduced Price Meal Eligibility – Count - NEW Fall 1 - Reports and Certification Advanced v1.0, September 17, 2012
Click on the plus sign next to School Code, Grade, or Gender to reveal counts broken down by those values. Plus signs will become minus signs which can be used to collapse the list and hide the revealed counts. Certification Reports – 1.5 More detail in Section 12 of the CALPADS User Manual Fall 1 - Reports and Certification Advanced v1.0, September 17, 2012
Click on each school to drill down to a student list report (5.3a). Certification Reports – 5.1a Fall 1 - Reports and Certification Advanced v1.0, September 17, 2012
Must be below 2%. Note the Anomaly % Only includes MIDsand CCEs. Although, ERDs should still be reviewed because they affect graduate and dropout counts. Anomaly Status Report Essential 4 training covers anomaly resolution in detail Reminder:ERD Type B anomalies (dropouts re-enrolled) will be subtracted from the dropout count published to DataQuest. ERD Type C anomalies (lost transfers) will be added to the dropout count published to DataQuest. Fall 1 - Reports and Certification Advanced v1.0, September 17, 2012
Fall 1 Steps Fall 1 - Reports and Certification Advanced v1.0, September 17, 2012
Snapshot Generation Regular Nightly Processing ODS Snapshot Fall 1 Data After certification ODS Snapshot Fall 1 Data CALAPDS availability and nightly processing schedule is available at:http://www.cde.ca.gov/ds/sp/cl/calpadshours.asp Fall 1 - Reports and Certification Advanced v1.0, September 17, 2012
Fall 1 – After Certification Fall 1 - Reports and Certification Advanced v1.0, September 17, 2012
Common Problems Fall 1 - Reports and Certification Advanced v1.0, September 17, 2012
Common Problems – GERR0005 Problem • GERR0005 Error received online or batch submission for SINF or SPRG • “Student not owned by LEA or School during specified effective date period” • Solution • Compare the data in the submission file to the current enrollment data in CALPADS to identify the error. • Correct the enrollment/exit dates in CALPADS or correct the date in the submission file. Fall 1 - Reports and Certification Advanced v1.0, September 17, 2012
Common Problems – GERR0005 SPRG record submitted for student at a school where no enrollment record exists in CALPADS Fall 1 - Reports and Certification Advanced v1.0, September 17, 2012
Common Questions – Exit Codes Fall 1 - Reports and Certification Advanced v1.0, September 17, 2012 What exit code should be used:
Common Questions – Program Data Fall 1 - Reports and Certification Advanced v1.0, September 17, 2012 What membership code should be used for each program?
Common Problems - Certification Problem • The certify button is grayed out Solution • Outstanding fatal errors • Anomaly rate exceeds 2% • All three reports have not been reviewed • LEA Admin cannot certify • The account does not have the certifier role Fall 1 - Reports and Certification Advanced v1.0, September 17, 2012
Wrap-Up Fall 1 - Reports and Certification Advanced v1.0, September 17, 2012
Reminders Submit CALPADS support requests on behalf of the LEA Act as liaison Create/revoke accounts Reset passwords Update roles Review security reports Manage accounts Answer questions Provide training Support local users • * See Essential 2 training slide on Administrator Responsibility (p. 73) for detailed steps on reviewing the security reports Fall 1 - Reports and Certification Advanced v1.0, September 17, 2012
Reminders Effects On Four-Year Adjusted Cohort Graduation Rate Fall 1 - Reports and Certification Advanced v1.0, September 17, 2012
Resources 44 Fall 1 - Reports and Certification Advanced v1.0, September 17, 2012
Support Fall 1 - Reports and Certification Advanced v1.0, September 17, 2012
Training Evaluation Questions Please Complete Our Survey 46 Fall 1 - Reports and Certification Advanced v1.0, September 17, 2012
