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Managing Large-Scale Library Digitization Projects Via The Cloud

Learn about managing large library digitization projects efficiently via the cloud. Explore tools like Basecamp, Google Drive, and OmniGraffle for seamless workflow design and collaboration. Discover how to overcome challenges and optimize project tracking and documentation.

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Managing Large-Scale Library Digitization Projects Via The Cloud

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  1. Managing Large-Scale Library Digitization Projects Via The Cloud CNI Spring 2013 Project Briefing Tim LoganAssociate Vice PresidentElectronic Library Darryl StuhrAsst. Director, Digital ProjectsElectronic Library

  2. Digital Projects GroupRiley Digitization Center Darryl StuhrAssistant Director Austin SchneiderDigitization Consultant Eric AmesDigital Collections Curator Allyson RileyDigitization Coordinator Stephen BolechDigitization Specialist - Audio/Video

  3. 240,637 ITEMS ONLINE

  4. Served via CONTENTdm

  5. Large-scale Projects Browning Letters Baylor Lariat Baylor Round Ups Baylor Press Releases Spencer sheet music John Armstrong Collection Independence Cemetery

  6. Current Projects • Gospel Project • Spencer • Oral History Cassettes • Tull Sermons • KWTXNews Station Tapes • Photograph Projectsprint & born digital • George W. Truetttranscription discs • Baptist Argus/Worldperiodical • WWIclass curated collection

  7. 2012 Digital Collection Access

  8. Early Projects

  9. Early Projects • Excel spreadsheets • Sheets stored on individual workstations • Centralized - Project Management System • LAMP-based • Difficult to scale to multiple projects

  10. Number of Collections Online

  11. Sample Workflow

  12. Current Infrastructure

  13. Project Management Flow DEVELOP TRACK DOCUMENT COLLABORATE TRAIN DESIGN MONITOR

  14. Evernote • Meeting notes • Supports audio and images, documents • OCR images • Publish • Cloud-based

  15. Basecamp • Project collaboration • Project planning • Invitations to staff • To-dos • Discussions • Project document storage

  16. OmniGraffle • Visual workflow designer • Mac OS and iOS • iPad version fast • Publish design multiple formats

  17. GoogleDrive Documents Spreadsheets • Centralized documentation • Easy to make change • Publish/Print • Easy to add visual aids • Map workflow to sheet • Multi-user editing • Comments via email • Conditional formatting • Publish stats/progress

  18. GoogleDrive iPad

  19. Hojoki • Monitor • Basecamp • GoogleDrive • Evernote • Dropbox • Notifications • Daily briefings • Weekly Stats

  20. ScheduleSource • Student Scheduling • Equipment Scheduling • Project Scheduling

  21. Management Tools

  22. Project Tracking GoogleDocs

  23. Project Tracking

  24. Project Tracking Single Process

  25. GoogleDocs Scripts KWTX Video

  26. Lessons Learned • Too many concurrent projects • Lag between student work and QC • Set internal deadlines that align with semesters • Equipment fails • Software fails

  27. Q & A http://goo.gl/Me3Cv Tim LoganAssociate Vice PresidentElectronic Library Darryl StuhrAsst. Director, Digital ProjectsElectronic Library

  28. Visit Us Thank You Tim LoganAssociate Vice PresidentElectronic Library Darryl StuhrAsst. Director, Digital ProjectsElectronic Library http://digitalcollections.baylor.edu http://blogs.baylor.edu/digitalcollections/ http://www.flickr.com/photos/baylordigitalcollections https://www.facebook.com/BaylorDigitalCollections http://www.baylor.edu/lib/digitization/ http://digitalcollections.baylor.edu

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