Lunch-n-Leaves Disability & Leave Services

1. Lunch-n-LeavesDisability & Leave Services Topic #1 Terminations: When and how to involve dls

2. Leave Types Handled by DLS • VDI • Employee own health • FTD • Family care • Bonding • LTD • Employee own health • Disability exceeds 90 cumulative days • WC • Employee own health, work related • Recommend approval by Risk Management before proceeding DLS Lunch-n-Leaves 1/20/2011

3. Things to Keep in Mind • Unpaid LOA • Probably no final pay, but should be checked with DLS • Paid LOA • Will need final pay entries by DLS • Is there an outstanding overpayment from current or prior leave? • Do you want to pursue? • will it be deducted from final pay? • Will department waive? • If so, advise DLS • DLS does not “approve” terminations DLS Lunch-n-Leaves 1/20/2011

4. VDI / FTD First Steps: Department Sample Term Web Form DLS Lunch-n-Leaves 1/20/2011

5. VDI / FTD Next Steps: DLS DLS – HR - Payroll DLS Lunch-n-Leaves 1/20/2011

6. Sample Termination Web Form – VDI/FTD Termination Tab Final Pay Tab DLS Lunch-n-Leaves 1/20/2011

7. Sample Termination Web Form – VDI/FTD Transaction Info Tab Approvers Tab DLS Lunch-n-Leaves 1/20/2011

8. Timecard for Termination Pay Period DLS Lunch-n-Leaves 1/20/2011

9. Final Paycheck Summary DLS Lunch-n-Leaves 1/20/2011

10. Process Map: VDI/FTD DLS Lunch-n-Leaves 1/20/2011

11. LTD Term Web Form Reason Code must be “LTD” LTD Terminated with Benefits Action Code must be “Term w/Ben” DLS Lunch-n-Leaves 1/20/2011

12. Process Map: LTD DLS Lunch-n-Leaves 1/20/2011

13. Process Map: LTD (continued) DLS Lunch-n-Leaves 1/20/2011

14. Contact DLS Manager Patti Smilovitz 6-1196 Leave Analysts Laurie Jarocki 4-9734 Alpha: A - G Rubi paredes 4-0120 Alpha: H - K Nicole Peixoto 1-1479 Alpha: L - Q Wendy Freeman 5-1024 Alpha: R – Z DLS Email Address: hrleaves@stanford.edu DLS Lunch-n-Leaves 1/20/2011