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Step by step guide

Step by step guide. 4 STEPS From Needs Assessment to Deployment. STEP 1: DESIGN Assess the Needs Find your partners and collaborate. STEP 1: DESIGN 1.1 Needs Assessment

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Step by step guide

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  1. Step by step guide

  2. 4 STEPS From Needs Assessment to Deployment

  3. STEP 1: DESIGN Assess the Needs Find your partners and collaborate

  4. STEP 1: DESIGN 1.1 Needs Assessment • Identify locations that will most benefit from increased health staff (indicators: absence of staff, high turnover, living conditions, workload) • Analysewhich cadres are required per site (review staffing levels of cadres at health centers, consult local/district health authorities)

  5. STEP 1: DESIGN 1.2 Partners and Collaboration Local Authorities • Meet local authorities (MoH, local government and leaders) to share and verify findings of needs assessment • Agree on strategy for the programme • Key to get community leaders buy-in: Make them own the programme!

  6. STEP 1: DESIGN 1.2 Partners and Collaboration Ministry of Health • Approach MoH on national level to outline intent • Draft Memorandum of Understanding

  7. Memorandum of Understanding with the MoH- Key Elements • Background and reason • Purpose/objective • Districts/areas for implementation and recruitment • Number of students to be sponsored • Details of selection process • Specification of sponsor’s responsibility for students • Specification of MoH’sresponsibility for students (agreement to bond them for x years in stated districts/areas) • Monitoring and evaluation arrangements of the programme (with division of responsibility between SO, MoH and TI)

  8. STEP 1: DESIGN 1.2 Partners and Collaboration Training Institution (TI) • Identify suitable TI and meet responsible to discuss programme and their capacity and interest to join as proactive partners  If possible, chose TI in rural/similar setting to where students will be working

  9. STEP 1: DESIGN • 1.2 Partners and Collaboration • Sponsoring Organization (SO) – YOURSELF! • Dedicate a staff member that will act as key contact for partners and scholars and is responsible for overall management of the programme (note: this may be a full time job for parts of the year) • Allocate elements of the programme to specific departments (Finance, Admin, etc.)

  10. STEP 1: DESIGN • 1.2 Partners and Collaboration • All Parties • Gather the lead contacts for all partners once the MoU has been finalized to ensure clear understanding of each parties’ role and responsibility, to manage expectations and to outline an annual road map for the programme

  11. STEP 2: RECRUIT Advertise Select Track

  12. STEP 2: RECRUIT • 2.1 ADVERTISE • Draft advert, specifying eligibility criteria and application details • Use community channels and local leaders to disseminate advert • Involve staff at targeted health facilities in application process (ask applications to be made to the health centers directly)

  13. STEP 2: RECRUIT 2.2 SELECT, VERIFY, NOTIFY • Collect all applications and share them with the TI • The TI is in charge of selecting qualified candidates, based on entry requirements and interviews • Agree with TI to share list of selected candidates BEFORE notifying them, so you may verify their origin (if scholarship requirement) with the local chiefs of targeted villages • Once verification is done, TI notifies the successful applicants

  14. STEP 2: RECRUIT 2.3 TRACK • Start a data spreadsheet and a master budget sheet where you keep all information regarding your scholars constantly updated: it will help you keep the overview but will also become your major tool for M&E • Create a paper file for each student to keep originals/copies of key documents

  15. STEP 3: FOLLOW Bonding Ceremony Other Expenses Meetings & Documentation Graduation & Deployment

  16. STEP 3: FOLLOW • 2.1 BONDING • Organize ceremony in which scholars will sign their bond with the MoH and the agreement with your organization • Representatives of all scholarship partners should be present • Make sure bond/agreement are explained well at the ceremony; give students opportunity to reconsider

  17. STEP 3: FOLLOW • 2.2 Other Expenses • The following fees/items might be required – its up to you to decide how much you are willing to support beside the tuition • Accommodation • Monthly stipend • Starter kit of basic medical equipment • Diverse fees (vaccinations, exam, Medical Council registration and graduation fees, etc)

  18. STEP 3: FOLLOW • 2.3. Meetings and Documentation • Organize quarterly meetings with your scholars to follow up on progress, questions etc. • Invite district health officials to meetings 1-2x a year to strengthen their ownership, forge bond between scholars/future employers and for motivational talks • Use meetings to document the programme (questionnaires, pictures)

  19. STEP 3: FOLLOW • 2.4 Graduation and Deployment • Meet with District MoH officials prior to graduation to ensure deployment is on track, i.e. scholars can start working in the targeted areas as soon as they have graduated/finished their practical training (if required) • Attend the graduation ceremony • It is an important day!

  20. STEP 4: EVALUATE • Monitor your programme on a regular basis and apply lessons learned to next academic year/round of scholars • Evaluate the success/impact of your programme • Share experience and evaluation in local and international forums

  21. All the best!

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