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Recommendations for Flat-Size Mail Design by MTAC Workgroup #77

This document outlines recommendations from the MTAC Workgroup #77, co-chaired by Joyce McGarvy and George Hurst, focusing on the design of flat-size mail. The workgroup has incorporated feedback from various industry representatives, including printers, publishers, and mailers. Key objectives include identifying factors contributing to mail processing issues such as mis-feeds and damages, along with providing clear design alternatives. The recommendations cover materials, construction, and design guidelines aimed at enhancing mail quality while considering current industry capabilities.

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Recommendations for Flat-Size Mail Design by MTAC Workgroup #77

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  1. Update Recommendations for Flat-Size Mail Design MTAC Workgroup #77 Joyce McGarvy George Hurst May 7, 2003

  2. Work Group • Several new members have been added from both Industry & USPS so all interested parties are represented. • Industry Representatives include: • Printers • Publishers – Magazines and Newspapers • Media Mailers • Polywrap Users • Shared Mail Mailers

  3. Concerns • Creativity • Costs • Construction • Gatefold Covers – tabs • Cover Weight

  4. Work In Progress • Document • Requirements - AFSM 100 - FSM 1000 • Recommendations - Cover Materials - Basis Weight • Examples • Illustrations

  5. Objective • Identify Key Factors Contributing to Mis-Feeds, Mis-Sorts, and Damaged Mail • Recommend Design Alternatives to Avoid Problems • Use Language that is Easy to Understand & Follow Using Illustrations Wherever Possible • Acknowledge Current Industry Capabilities and Customer Needs - Production Equip/Cost/Creativity • Do Not Create Additional Mailing Requirements

  6. 7 Key Segments • Objective of the Document • Overview of Auto Equip & Operation • General Mailpiece Structure • Envelope & Polywrap Recommendation • Bound, Unbound, & Folded Design • Cover Designs/Materials • Quick Reference Guide

  7. MTAC Sub-Committee • Co-Chairs: Joyce McGarvy & George Hurst • Valassis • Time, Inc • AARP Publications • Cadmus Communications • Crain Communications • Time Customer Service • RR Donnelley • Quebecor World Logistics • Publisher’s Clearing House • Scholastic, Inc. • Mailing &Fulfillment Service Assn. • Landmark Community Newspapers • G&J USA Publishing • Quad/Graphics • Advance Magazine Group • America Online • PostCom • Computerworld • Newsweek, Inc • L.L. Bean • Our Sunday Visitor, Inc. • ADVO • Reiman Pulications

  8. Timeline/Next Steps • Draft Guidelines Distributed date? • Written Comments Received date? • eMail Address Established“flatsize@email.usps.gov” • 4th Meeting Concluded April 29th • Next [final?] Meeting May 20th • Targeted Completion, July 2003

  9. Thank You

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