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WELCOME

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WELCOME

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  1. WELCOME CEI RFA Applicant Conference December 14, 2007

  2. STAFF of the DAY • Bruce Agins, MD, MPH – Medical Director of the AIDS Institute • Eunmee Chun, MD – Clinical Director – CEI • Howard Lavigne – Deputy Director – CEI • Dawn Marble-Biernacki, MBA – OMD Fiscal Administrator (Albany Site Facilitator) • Elizabeth Fairweather – Assistant Director of AI Administration & Contracts

  3. AGENDA • Welcome & Background • Applicant Eligibility Requirements and Preferences • Administrative Requirements • Scope of Program: Description of Centers • Completing the Application • Review Process • Questions

  4. Background

  5. Minimum Eligibility Requirements • Applications will be accepted from the following not-for profit organizations: • Designated AIDS Centers • Academic Medical Centers • Special Needs Plans (SNPs) • *Community-based & professional organizations may apply for Center F only (Resource, Referral and Evaluation) • Applicants must be located in New York State.

  6. General Program Requirements • Staff experience and skill providing HIV clinical education • Ability to integrate clinical education priorities and AI HIV Guidelines • Organizational structure • Ability to form collaborative relationships with other organizations • Participation in CEI program meetings • Quality Management Program • Program and fiscal reporting to the AIDS Institute

  7. Preferred Eligibility Requirements Center A: Clin Ed for Upstate Providers • Experience providing HIV clinical care and clinical education • Organizational capacity and resources to plan, develop and implement HIV clinical education throughout upstate NY • **Applicants must be located in one of the upstate counties listed in Attachment 10

  8. Preferred Eligibility Requirements Center B: PEP, Testing & Diagnosis • Experience providing HIV clinical care and clinical education • Organizational capacity and resources to plan, develop and implement HIV clinical education throughout NYS • Experience providing education and consultation about PEP for adults, adolescents and children • Expertise in HIV testing technology

  9. Preferred Eligibility Requirements Center C: Prevention & Substance Use • Experience providing HIV clinical care and clinical education • Organizational capacity and resources to plan, develop and implement HIV clinical education throughout NYS • Experience providing HIV clinical education about preventionand substance abuse

  10. Preferred Eligibility Requirements Center D: Mental Health • Experience providing HIV clinical care and clinical education • Organizational capacity and resources to plan, develop and implement HIV clinical education throughout NYS • Established HIV mental health education and training program

  11. Preferred Eligibility Requirements Center E: Technology • Technical expertise and capacity to develop a multi-media, web-based educational program

  12. Preferred Eligibility Requirements Center F: Resource, Referral, Evaluation • No Preferred Eligibility Requirements • See Minimum Eligibility Requirements: Non-profit DAC, academic medical center, SNP, community-based organization or professional organization

  13. Center A: Clin Ed for Upstate Providers • Award Amount: $400,000 • Target Audience: • Frontline HIV primary care providers - outpatient • AI-funded health centers that have received continuous CEI training and education • Upstate counties listed in Attachment 10, with the exception of Westchester and Rockland counties • Members of the clinical team: physicians, PAs, NPs, RNs, dentists, pharmacists

  14. Clin Ed for Upstate Providers (cont’d) • Location of clinical education activity: • On-site trainings as often as possible • Regional conferences and workshops (up to 50%) • Clinical Education Model: • Brief educational assessments • CME credits • Didactic instruction and case-based lectures • AI HIV Clinical Guidelines • Coordination with other CEI Centers

  15. Clin Ed for Upstate Providers (cont’d) • Curriculum: • Clinical management of HIV disease • Diagnosis and management of OIs and other complications • Diagnosis, management, prevention of STIs • Gynecologic and obstetric care • Adolescent and pediatric care • CEI Line: Toll-free, state-wide, 24-hour telephone consultation line

  16. Clin Ed for Upstate Providers (cont’d) • Program Staff: • Medical Director • Clinical Education Manager

  17. Center B: PEP, Testing and Diagnosis • Award Amount: $300,000 • Target Audience: • Emergency Rooms • Urgent Care Centers • Occupational Health Departments • Family planning clinics • STD clinics • Local Health Departments • Other

  18. PEP, Testing and Diagnosis (cont’d) • Target Audience, cont. • Members of the clinical team: Physicians, PAs, NPs, RNs, dentists, pharmacists • Location of clinical education activity: • On-site at trainees’ facility • Conference, lectures, workshops

  19. PEP, Testing and Diagnosis (cont’d) • Clinical Education Model: • Outreach and promotion to reach a wide range of care providers in different settings • Consistency with AI HIV Clinical Guidelines and OSHA protocols • CME credits • Collaboration with other CEI centers and professional organizations • Program evaluation, Quality Management

  20. PEP, Testing and Diagnosis (cont’d) • Curriculum: • Integration of HIV testing into routine health care for adults and adolescents • HIV testing technology • Identification and management of acute HIV infection • Management of PEP and nPEP for adults, adolescents and children • Policy issues

  21. PEP, Testing and Diagnosis (cont’d) • PEP-Line: • State-wide, toll-free, 24-hour consultative support for management of PEP and nPEP • Response required within 20 minutes • Program Staff: • Medical Director • Clinical Education Manager

  22. Center C: Prevention & Substance Use • Award Amount: $300,000 • Target Audience: • Frontline HIV primary care providers in outpatient settings • Members of the clinical team: Physicians, PAs, NPs, RNs, dentists, pharmacists • Location of clinical education activity: • On-site at trainees’ facility • Conference, lectures, workshops

  23. Prevention & Substance Use (cont’d) • Clinical Education Model: • Outreach and promotion • Development of education plan • CME credits • Didactic instruction and case-based lectures • Collaboration with other CEI centers and professional organizations • Program evaluation, Quality Management

  24. Prevention & Substance Use (cont’d) • Curriculum: Prevention • Integration of prevention into primary care • Conducting risk assessments • Evidence-based prevention interventions • Provider communication skills • Prevention of secondary disease

  25. Prevention & Substance Use (cont’d) • Curriculum: Substance Use • Diagnosis and screening for substance use and abuse • Substance use treatment modalities • Management of alcohol use and abuse • Smoking Cessation • Drug-drug interactions • Behavioral interventions • Adherence • Substance use and mental illness

  26. Prevention & Substance Use (cont’d) • Program Staff: • Medical Director • Clinical Education Manager

  27. Center D: Mental Health • Award Amount: $100,000 • Target Audience: • Frontline HIV primary care providers in outpatient settings • Members of the clinical team: Physicians, PAs, NPs, RNs, dentists, pharmacists • Location of clinical education activity: • On-site at trainees’ facility • Conference, lectures, workshops

  28. Mental Health (cont’d) • Clinical Education Model: • Outreach and promotion • Development of education plan • CME credits • Didactic instruction and case-based lectures • Collaboration with other CEI centers and professional organizations • Program evaluation, Quality Management

  29. Mental Health (cont’d) • Curriculum: • Screening for mental health disorders • Mental illness and personality disorders • PTSD • Depression and suicide • Managing difficult behaviors • SPMI • Adherence • Medication interactions • Health care system issues

  30. Mental Health (cont’d) • Program Staff: • Medical Director • Clinical Education Manager

  31. Center E: Technology • Award Amount: $343,000 • Website Development: • www.hivguidelines.org, hosted by Johns Hopkins • Expand current CEI section of website using existing web interface • Design organizational framework, edit, maintain and update content • Assist other centers in developing and posting materials to website

  32. Technology (cont’d) • Multi-Media Clinical Education materials: • Integrate emerging clinical education priorities and AI HIV Clinical Guidelines • Develop webcasts, slide sets andother modalities • CME credits • Target Audience: • Clinicians providing HIV care who are able to access the internet

  33. Technology (cont’d) • Content: • Clinical topics covered by AI HIV Clinical Guidelines • Clinical education and training information (in collaboration with Resource, Referral and Evaluation Center) • Outreach: • Develop an outreach plan to increase provider awareness of the site with mechanisms to update users on new site content

  34. Technology (cont’d) • Program Staff: • Administrative Director • Project Manager • Production Manager

  35. Center F: Resource, Referral, Evaluation • Award Amount: $150,000 • HIV Education and Training Resources: • Centralized information source of HIV education and training opportunities throughout the state: CEI, AETC, grand rounds, conferences and workshops by professional organizations, etc. • Toll-free phone line and email account • Outreach

  36. Center F: Resource, Referral, Evaluation • Referrals: • Solicit and manage requests from community-based providers • Assist in developing an agency-based education plan for staff • Resource Guide: • Develop and AIDS Clinical education and training resource guide for providers

  37. Resource, Referral, Evaluation (cont’d) • CEI Program Evaluation: • Development of the evaluation methodology to assess outcomes and impact of clinical education provided by CEI • Standardize data collection instruments, develop protocols for data submission, quality assurance procedures, report on aggregate data • Update existing CEI reporting database

  38. Resource, Referral, Evaluation (cont’d) • Program Staff: • Program Manager

  39. Completing the Application • General Format: • Application should not exceed twenty-five (25) double-spaced pages • Page limit does not include budget, budget justification, and all attachments • 12-pitch type font • One-inch margins on all sides • **Non-compliance with format requirements may result in the deduction of up to 5 points

  40. Completing the Application Application Components • Program Summary • Agency Description & Mission • Statement of Need • Program Activities • Evaluation • Budget

  41. Completing the Application • Respond to each of the statements and questions in the Application Instructions for Centers ( Section VII-B.) • Number/letter your narrative to correspond to each statement and question in the order presented.

  42. Completing the Application Additional Required Documents • Application Cover Sheet (Attachment 2) • Letter of Commitment • Letters of Commitment from any subcontractors • Staff Form (Attachment 4) • Budget Forms (Attachment 5) • Budget Justification Narrative • Vendor Responsibility Questionnaire and Attestation

  43. Completing the Application Additional Required Documents (cont’d) • Application Checklist (Note: Error) • Curriculum Vitae for all program staff • Timeline for program implementation and clinical education activities • Letters of Agreement from collaborating organizations • Policy and Procedure for management of CEI-Line (A) • Policy and Procedure for management of PEP-Line (B)

  44. Review Process • Program Summary Not Scored • Agency Description & Mission 10 points • Statement of Need 10 points • Program Activities 50 points • Evaluation 10 points • Budget 20 points

  45. Review Process • Applications will be reviewed and evaluated using an objective rating system reflective of the required items specified for each section. • A panel convened by the AIDS Institute will conduct a review of applications from eligible applicants. • The review team will base its scoring on the maximum points indicated for each section. • Application with the highest acceptable score for each Center will receive the award.

  46. Review Process • Reviewers will consider the following factors: • Clarity of applications • Responsiveness to the RFA • Agency capacity • Demonstration of sound training plan • Applicants access to target audience • Comprehensiveness of program design • Appropriateness of evaluation strategy • Justification for costs in budget

  47. Important Dates Questions Due: December 28, 2007 Q & A posted: January 4, 2008 Letters of Intent: January 11, 2008 Applications Due: January 29, 2008

  48. Questions Questions and Answers and RFA Updates will be posted on the DoH website: January 4, 2008 by 5:00pm