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An Introduction to the Wisconsin Student Number Locator System W S L S

This document provides an overview of the WSLS, including application access, navigation basics, individual record maintenance, mass student maintenance, file upload and download, and other functions. It also explains the guiding principles behind the system and its importance in producing student data for yearly progress reports and federal mandated reports.

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An Introduction to the Wisconsin Student Number Locator System W S L S

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  1. An Introduction to theWisconsin Student Number Locator SystemW S L S Segment 1 Department of Public Instruction June 2007

  2. Overview: WSLS and ISES • Application Access • Navigation Basics • Getting Started • Permanent, Unique, and Unduplicated WSNs • Individual Record Maintenance • Individual Student Search / Match Review • Individual Student Update • Exit Confirmation • Mass Student Maintenance • Mass Student Transfer Request • Mass Student Transfer Confirmation • Mass Student Exit • File Upload • Mass Student Entry • Submission Status – File Upload & Mass Entry • Results – File Upload / Download & Mass Entry • Match Review – File Upload & Mass Entry • Other Functions • File Download Request • Historical Enrollment Insertion

  3. Guiding Principles • To produce student data needed for yearly progress (AYP) and ESEA Report Card. • To report academic indicators that measure what they are intended to measure (valid) and that have comparable values in comparable situations across districts and schools (reliable). • To account for all students. • To minimize data collection and reporting burden. • To facilitate use of data for school improvement purposes. • To protect student privacy.

  4. WSLS • To assign permanent, unique, and unduplicated identification numbers to students. • To maintain data as students move between schools and to ensure that the unique WSN moves with them. • Used in lieu of names to collect data through Individual Student Enrollment System (ISES).

  5. ISES • To report disaggregated data by school as required to produce federal mandated reports. • To collect other data necessary for future consolidation and reduction of related collections.

  6. Resources Main WSLS and ISES Page www.dpi.wi.gov/lbstat/dm-eseadata.html Parents - FAQ www.dpi.wi.gov/lbstat/isesfaq2.html Districts and Vendors - FAQ www.dpi.wi.gov/lbstat/isesfaq3.html

  7. Application Access

  8. Web Access Management SystemWAMS • Statewide system maintained by the Department of Administration. • Allows authorized individuals to access State Internet applications using one User ID & password. • Used by DOT, DHFS, DNR, UW, DOA, DPI, etc.

  9. Delegated Authority • Used by the School District Administrator (Superintendent) to designate a WSLS / ISES Local Administrator. • Used by the WSLS / ISES Local Administrator to designate an Assistant WSLS / ISES Local Administrator. • Used by the WSLS / ISES Local Administrator and the Assistant WSLS / ISES Local Administrator to grant and rescind access for local staff to the WSLS and ISES.

  10. Delegated Authority • All access to the WSLS and ISES is granted and maintained locally via Delegated Authority. • Changes in District Administrator should be reported promptly to DPI. • To access Delegated Authority the new District Administrator or Superintendent must email dpistats@dpi.state.wi.us using the email address on file with DPI identifying the school district and providing his/her WAMS ID.

  11. WSLS Access Roles • All Functions • On-line Enroll/Exit/Update • On-line Enroll/Exit/Update-No Mass Entry

  12. Role Selection Menu

  13. District Administrator Screen

  14. WSLS/ISESAdministratorScreen

  15. WSLS/ISES Administrator Add Designee Screen

  16. Resources WSLS Roles www.dpi.wi.gov/lbstat/wsnauth.html#wslsroles WAMS and Delegated Authority applications www.dpi.wi.gov/lbstat/eseawams.html Wisconsin User ID Information www.dpi.wi.gov/lbstat/doc/wiuserid.doc Self registration, "Help" or "FAQ" links on.wisconsin.gov Help Desk: 800 507-5744

  17. Navigation Basics

  18. Header • School and User Name • Footer • Contact Information

  19. WSLS Navigation Bar

  20. Role Selection

  21. Exit WSLS

  22. On-line Help

  23. Getting Started

  24. District & School Contact Information and Preferences • Verify that the Primary and Secondary contacts for your schools are the individuals who work on a day to day basis in the WSLS. • Preferences are used to set important indicators such as file type for uploads and downloads. • Access to the Preferences screen is based on user role. If you are unable to make modifications, contact the WSLS / ISES Local Administrator for your district or someone with the All Functions role.

  25. Select School Name Hyperlink

  26. Student Information System (SIS)

  27. Data Submit / Download File Format

  28. Frequency of Notification Emails

  29. School / District Contact Data

  30. Which Students are reported in the WSLS?

  31. A student is reported to the WSLS in your district if either • the student is enrolled in and receiving primary educational services from your district, or • the student was placed by a parent or guardian in a private school, but receives special education or related services from your district that meet state standards under a service plan.

  32. Which Students Count As Enrolled?

  33. A student is "enrolled" in your district if the student receives his/her primary PK-12 educational services either • directly from district employees, or • from a third party (not another Wisconsin public school district) under the direct supervision of your district. Services provided by district employees or third parties might be received in a school building, library, hospital, county corrections, college, or any other location, and services include but are not limited to IEP services.

  34. A student is enrolled in one and only one district in the WSLS at any given point in time. If a student receives services from multiple districts simultaneously, then submit the student as enrolled in the district that most directly supervises the primary educational services for this student.

  35. Example 1: If pursuant to District A IEP a student with disabilities is receiving his/her primary educational services from District B, then District B submits data for that student. Example 2: If pursuant to District A IEP a student with disabilities is served by the Wisconsin School for the Deaf and if the School for the Deaf has an agreement with District B to provide some services to the student, then District A would submit data for this student. Example 3: If a student attends District A under part-time open enrollment, but the student's primary educational services are provided by District B, then District B would submit data for the student. (Note: If a student attends District A under a full-time open enrollment program, then District A would submit data for the student.)

  36. WSLS Data Fields

  37. Legal Name

  38. Race / Ethnicity

  39. Gender

  40. Local Student Identifiers

  41. Date of Birth

  42. Enrollment and Exit Dates

  43. Birth Location

  44. Student Alias(es)

  45. Parent(s) or Guardians(s)

  46. Privacy Indicator

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