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UNDP, UNICEF and UNFPA Joint Executive Board Informal Meeting

UNDP, UNICEF and UNFPA Joint Executive Board Informal Meeting. Cost Classification Harmonization 4 September 2009. Topics. Harmonized Baseline Issues remaining for future harmonization The way forward. Harmonized Definitions. 1997. 2008-2009 BSB. 2010-2011 BSB (UNDP).

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UNDP, UNICEF and UNFPA Joint Executive Board Informal Meeting

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  1. UNDP, UNICEF and UNFPAJoint Executive Board Informal Meeting Cost Classification Harmonization 4 September 2009

  2. Topics • Harmonized Baseline • Issues remaining for future harmonization • The way forward

  3. Harmonized Definitions 1997 2008-2009 BSB 2010-2011 BSB (UNDP) 1. Management and Administration 16 Harmonized RBB functions 16 Harmonized RBB functions Functions 4 and 6 Consideration given to transferring some costs to programme 2. Programme Support HQ’s CO’s 3. Support to UN Operational Activities (UNDP only) UNDP specific RBB function (#17) UNDP specific RBB function (#17) 4. Programme 4. Programme 4. Programme

  4. Harmonized Definitions • Harmonized BSB cost classification definitions on “management and administration” and “programme support” adopted in 1997 remain valid but require refinement. • The 16 harmonized BSB functions, based on planned results, cover management and administration as well as programme support activities

  5. Harmonized Applications • Improved harmonization will be achieved through clear understanding and more consistent application of the common definitions. • There is recognition that organization-specific mandates, business models and approaches do not make total harmonization fully appropriate.

  6. Harmonized Results and Allocations • Most functions have been further harmonized following joint efforts since the approval of the 2008-2009 BSBs. • Each function in the 2010-2011 BSB to include one management result common to all organizations; specific performance indicators may vary because of differing organization mandates and approaches. • There is enhanced harmonized allocation of resources within each function.

  7. Harmonized Treatment ofPolicy Advisory andImplementation Support Services • Agencies agree in principle that some costs associated with the provision of policy advisory and implementation support services in country offices should appropriately be classified as programme costs. • Currently, UNICEF funds cost of providing policy advisory and implementation support services in country offices from programme resources, while UNDP and UNFPA fund some of these costs within BSB. • Currently, UNDP and UNFPA fund most of the costs of providing policy advisory and implementation support service to regional offices and global programmes from programme resources, while UNICEF funds most of these costs within BSB.

  8. Issue 1- Programme Guidance, Management and Oversight(BSB Function 4) • Harmonized allocation within function 4 has not been fully achieved with respect to the following: • Treatment of the classification of country office activities/costs associated with programme development and implementation. • Treatment of the classification of activities/costs associated with policy advisory services.

  9. Issue 2 – Methodology • UNICEF and UNFPA base cost classification on the whole post approach (job descriptions and predominant functions), with the entire cost of each post allocated to one funding source. • UNDP proposes to adopt the whole post approach for allocating staff costs between funding sources for development effectiveness activities currently in function 4.

  10. Issue 3 – UN development coordination activities • Represents the inputs needed to support the coordination of development activities of the UN system to include: • In-country coordination activities mandated by the GA as the sole responsibility of UNDP • In-country development activities supporting UNDP/UNICEF/UNFPA participation in the UN Country Team • Further harmonization of approaches is needed in the second area.

  11. Current Status • For the 2010-2011 BSB, UNICEF and UNFPA will maintain the content of Function 4 as it was in the previous BSB. • UNDP has prepared a BSB mock-up which divides country office costs/activities under function 4 into three subcategories, the second and third of which are proposed for consideration as development effectiveness. • Costs/Activities that cover programme direction and oversight, and remain in the BSB; • Costs/Activities that cover programme development and implementation; • Costs/Activities that cover programme policy advisory services.

  12. The Way Forward • Based on Executive Board guidance, the three agencies will continue to work towards: • Improved harmonization, with an emphasis on increased transparency, comparability and accountability • Full alignment of BSBs with approved strategic plans • Provision of information on planned versus actual BSB costs and results

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