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Mastering the Editing Process: A Comprehensive Guide for Effective Writing

This essential guide explores the importance of the editing process in writing, with a focus on improving clarity, flow, and structure in official memos. It includes a step-by-step approach to editing for big picture and paragraph structure, while emphasizing the use of proper mechanics and format. Readers will benefit from practical student exercises, evaluation tools, and strategies for assessing their drafts. By understanding how to convey information effectively and engagingly, writers can ensure their messages fulfill their intended purposes and resonate with readers.

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Mastering the Editing Process: A Comprehensive Guide for Effective Writing

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Presentation Transcript

  1. EDITING--AN ESSENTIAL ENDEAVOR Now what did I mean when I wrote that?

  2. OVERVIEW • Editing Process Review • Student Exercises • Explain Writing Evaluation Sheet • Official Memorandum Assignment

  3. EDIT FIRST TIME THROUGH FOR BIG PICTURE AND FLOW • Read your letter all the way through—out loud and at least one time • Does it make sense? • Does if read well?

  4. BIG PICTURE AND FLOW, Cont. • Did you give the reader all the information he/she needs? • Did you give reader answers to questions he/she might ask? • Has your memorandum fulfilled it’s purpose--to either inform or call to attention?

  5. BIG PICTURE AND FLOW, Cont. • Will your reader correctly interpret technical jargon/abstractions or need clarification? • Only essential information included? • Proper organizational pattern • Logical movement within memorandum

  6. EDIT SECOND TIME THROUGH FOR PARAGRAPH STRUCTURE • Accurate purpose statement • Overview in intro paragraph • Closure statement in final paragraph • POC line

  7. PARAGRAPH STRUCTURE Cont. • Main ideas stated in topic sentences • Paragraph development (supporting ideas) • Transitions to bind thoughts together • Conversational tone

  8. HOW ABOUT THE THIRD TIME? “MECHANICS AND FORMAT” • Spelling • Effective word choice • Grammatically correct sentence structure • Punctuate correctly!

  9. MECHANICS AND FORMAT, Cont. • No “dead” words and phrases • Active voice • Sentences varied in structure • Correct memorandum format

  10. STUDENT EXERCISE • Exchange drafts • Edit • Review • Questions?????

  11. Writing Grade Sheet • General philosophy and requirements • The actual grade sheet

  12. GRADED ASSIGNMENT • Mobility Readiness Scenario • Due Date: • Questions?

  13. SUMMARY • Editing Process Review • Student Exercises • Writing Evaluation Sheet • Official Memorandum Assignment

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