Exploring Microsoft Word 2003

1. Exploring Microsoft Word 2003 Chapter 4: Advanced Features: Tables, Styles, and Sections Robert Grauer and Maryann Barber Committed to Shaping the Next Generation of IT Experts. Exploring Word 2003 - Grauer and Barber

2. Objectives (1 of 2) • Create bulleted, numbered and/or a multilevel list (i.e., an outline) • Describe the tables feature • Explain how styles automate formatting process • Use the AutoFormat command to apply styles to an existing document Exploring Word 2003 - Grauer and Barber

3. Objective (2 of 2) • Distinguish between formatting at the character, paragraph, or section level • Create a header and/or footer; use multiple headers and/or footers within the same document • Insert page numbers into a document • Create an index and a table of contents Exploring Word 2003 - Grauer and Barber

4. Case Study: The Martin Company The opening case study focuses on features related to working with long documents in Word. The case describes a task assigned to you by the director of Marketing at the Martin Company. Students are asked to edit an existing document to insert a footer and header. You are also asked to format paragraph styles, and add any additional formatting changes as you see fit. Exploring Word 2003 - Grauer and Barber

5. Bullets Choose style Customize options Click OK to choose Exploring Word 2003 - Grauer and Barber

6. Bullets Sample Exploring Word 2003 - Grauer and Barber

7. Lists Choose style Customize options Click OK to choose Exploring Word 2003 - Grauer and Barber

8. Lists Sample Exploring Word 2003 - Grauer and Barber

9. Outlines Choose style Customize options Click OK to choose Exploring Word 2003 - Grauer and Barber

10. Outlines Sample Exploring Word 2003 - Grauer and Barber

11. Hands-on Exercise 1 • Title of Exercise: Bullets, Lists, and Outlines • Objective: To use the Bullets and Numbering command to create a bulleted list, a numbered list, and an outline • Input file: New Document • Output file: U.S. Constitution Exploring Word 2003 - Grauer and Barber

12. Tables • Tables feature • Table menu • Insert Table command • Cells • Insert • Delete • Borders and Shading Exploring Word 2003 - Grauer and Barber

13. Merge Table Cells Click Table menu Select cells to merge Click Merge Cells Command Exploring Word 2003 - Grauer and Barber

14. Table Properties Command Table Menu Table Properties Click OK to choose Exploring Word 2003 - Grauer and Barber

15. Hands-on Exercise 2 • Title of Exercise: Tables • Objective: To create a table; to change row heights and column widths; to merge cells; to apply borders and shading to selected cells • Input file: My Study Schedule • Output file: My Study Schedule Exploring Word 2003 - Grauer and Barber

16. Styles Style List box Heading 1 style is selected Styles in use displayed Exploring Word 2003 - Grauer and Barber

17. Modify Styles Heading in Use Apply Formatting Format specifications Exploring Word 2003 - Grauer and Barber

18. Outline View Outline Toolbar Expanded Collapsed Outline View Button Exploring Word 2003 - Grauer and Barber

19. AutoFormat Command AutoFormat As You Type Apply AutoFormat Replace Exploring Word 2003 - Grauer and Barber

20. Hands-on Exercise 3 • Title of Exercise: Styles • Objective: To use the AutoFormat command to apply styles to an existing document; to modify existing styles; to create a new style • Input file: Tips for Microsoft Word • Output file: Tips for Microsoft Word Solution Exploring Word 2003 - Grauer and Barber

21. Working in Long Documents • Page Numbers • Headers & Footers • Sections • Table of Contents • Index and Tables • The Go To Command Exploring Word 2003 - Grauer and Barber

22. Page Numbers Insert menu Position Alignment Format options Exploring Word 2003 - Grauer and Barber

23. Headers and Footers Header area Footer area Header and Footer toolbar Exploring Word 2003 - Grauer and Barber

24. Sections • Break Types • Page break • Column break • Text wrapping break • Section Types • Next Page • Continuous • Even page • Odd page Exploring Word 2003 - Grauer and Barber

25. Index Index tab Index features Preview pane Exploring Word 2003 - Grauer and Barber

26. Table of Contents Table of Contents tab Preview pane TOC features Exploring Word 2003 - Grauer and Barber

27. Hands-on Exercise 4 • Title of Exercise: Working in Long Documents • Objective: To create a header (footer) that includes page numbers; to insert and update a table of contents; to add an index entry; to insert a section break and demonstrate the Go To commands; to view multiple pages of a document • Input file: Tips for Word Solution • Output file: Tips for Word Solution Exploring Word 2003 - Grauer and Barber

28. Summary (1 of 2) • Lists help organize information • Outline extends a list to several levels • Tables can format graphics, text, or numbers • Borders and shading add to tables Exploring Word 2003 - Grauer and Barber

29. Summary (2 of 2) • Use styles for consistent formatting • Condense document using Outline view • Format a document automatically with AutoFormat • Use a Table of Contents with long documents • Use and Index with long documents • Insert sections and page numbers Exploring Word 2003 - Grauer and Barber

30. End-of-Chapter Exercises • Multiple Choice • Practice Exercises • Exercise 1—The Résumé • Exercise 2—The Employment Application • Exercise 3—The Purchase of a PC • Exercise 4—Bring Bailey Home • Exercise 5—Classic Car for Sale • Exercise 6—The Workout Schedule • Exercise 7—Tips for Healthy Living Exploring Word 2003 - Grauer and Barber

31. End-of-Chapter Exercises • Mini Cases • Case 1—Tips for Windows XP • Case 2—Milestones in Communication • Case 3—The Term Paper • Case 4—Forms, Forms, and More Forms • Case 5—Writing Style Exploring Word 2003 - Grauer and Barber

32. Questions? Exploring Word 2003 - Grauer and Barber