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Exploring Microsoft Word 2003

This chapter explores how to master editing and formatting in Microsoft Word 2003, including using the Undo and Redo commands, moving and copying text, using the Find and Replace commands, and adjusting typography and page layout.

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Exploring Microsoft Word 2003

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  1. Exploring Microsoft Word 2003 Chapter 2: Gaining Proficiency: Editing and Formatting Robert Grauer and Maryann Barber Committed to Shaping the Next Generation of IT Experts. Exploring Word 2003 - Grauer and Barber

  2. Objectives (1 of 2) • Explain how the Undo and Redo commands are related to one another • Move/Copy text within a document • Distinguish between the Windows clipboard and the Office clipboard • Use the Find and Replace commands • Define and use scrolling; move to the beginning and end of a document • Define typography; distinguish between a serif and a sans serif font Exploring Word 2003 - Grauer and Barber

  3. Objectives (2 of 2) • Use the Format Font command and equivalent toolbar buttons • Use Format Paragraph command and equivalent toolbar buttons • Set tabs and indents using the ruler or equivalent commands • Use the Borders and Shading command • Use the Page Setup command to change margins and orientation • Change the column structure of a document through section formatting Exploring Word 2003 - Grauer and Barber

  4. Case Study: Friends of Canby County The opening case study focuses on editing an existing business letter requesting funds for charitable support. The case describes how you, a new executive director, must update and format an existing letter to send out to the public requesting auction items for donation. Students are asked to improve formatting of the letter, turn a paragraph into a bulleted list, and to add three columns. Exploring Word 2003 - Grauer and Barber

  5. Cut Copy Paste Windows Clipboard Paste Special command Office clipboard Undo Redo Moving and Copying TextTerms to know Exploring Word 2003 - Grauer and Barber

  6. Find Command Search text Case sensitive Whole words only Exploring Word 2003 - Grauer and Barber

  7. Replace Command Search text Replacement text Selective replacement Automatic replacement Exploring Word 2003 - Grauer and Barber

  8. Go To Command Go to what Enter page number Click Go To Exploring Word 2003 - Grauer and Barber

  9. Scrolling Click to scroll up Scroll box Click to scroll down Exploring Word 2003 - Grauer and Barber

  10. The View Menu and Zoom Command Zoom box Two page display Print Layout View button Exploring Word 2003 - Grauer and Barber

  11. Hands-on Exercise 1 • Title of Exercise: Editing a Document • Objective: to edit an existing document; to use the Find and Replace commands; to move and copy text using the clipboard and the drag-and-drop facility • Input file: Note from Bob and Maryann • Output file: Note from Bob and Maryann Solution Exploring Word 2003 - Grauer and Barber

  12. Mono-spaced typeface Proportional typeface Font Type size Point size Format Font command Typography Typeface Times New Roman Arial Courier New Serif typeface Sans serif typeface Typography: Terms to Know Exploring Word 2003 - Grauer and Barber

  13. Format Font Command Typeface Type size Type style Font color Special effects Preview pane Exploring Word 2003 - Grauer and Barber

  14. Page Setup - Margins Margin tab Select Orientation Preview box Margin settings Exploring Word 2003 - Grauer and Barber

  15. Page Setup - Layout Layout tab Preview box Settings Exploring Word 2003 - Grauer and Barber

  16. Page Breaks • Soft page break • Hard page break • Column break • Continuous Exploring Word 2003 - Grauer and Barber

  17. Hands-on Exercise 2 • Title of Exercise: Character Formatting • Objective: to experiment with character formatting; to change fonts and to use boldface and italics; to copy formatting with the format painter; to insert a page break and see different views of a document • Input file: Tips for Writing • Output file: Tips for Writing Solution Exploring Word 2003 - Grauer and Barber

  18. Paragraph Formatting Spacing Alignment Line Spacing Indents Preview box Exploring Word 2003 - Grauer and Barber

  19. Line and Page Breaks Keep lines together Window/Orphan control Exploring Word 2003 - Grauer and Barber

  20. Hyphenation Tools Menu + Language command Options Exploring Word 2003 - Grauer and Barber

  21. Tabs Alignment Position of tab stop Leader character Exploring Word 2003 - Grauer and Barber

  22. Borders and Shading Borders tab Line style Line color Line width Click for bottom border only Additional line styles Exploring Word 2003 - Grauer and Barber

  23. Column Formatting Preset column specifications Spacing between columns Column width Preview box Exploring Word 2003 - Grauer and Barber

  24. Hands-on Exercise 3 • Title of Exercise: Paragraph Formatting • Objective: to implement line spacing, alignment, and indents; to implement widow and orphan protection; to box and shade a selected paragraph • Input file: Tips for Writing Solution • Output file: Tips for Writing Solution Exploring Word 2003 - Grauer and Barber

  25. Summary (1 of 2) • Moving and copying text • Undo and Redo Commands • Find, Replace, and Go To commands • Scrolling • View Menu • Typography • Type size • Format font command Exploring Word 2003 - Grauer and Barber

  26. Summary (2 of 2) • Page Setup Command • Page Breaks • Alignment • Indents • Tabs • Hyphenation • Line Spacing • Format Paragraph Command • Borders and Shading • Column Formatting Exploring Word 2003 - Grauer and Barber

  27. End-of-Chapter Exercises • Multiple Choice • Practice Exercises • Exercise 1 – Formatting 101 • Exercise 2 – Keyboard Shortcuts • Exercise 3 – Moving Text • Exercise 4 – Inserting the Date and Time • Exercise 5 – Tips for Internet Explorer • Exercise 6 – Create a Newsletter • Exercise 7 – Tracking Changes with Tab Stops Exploring Word 2003 - Grauer and Barber

  28. End-of-Chapter Exercises • Mini Cases • Case 1 – Computers Past and Present • Case 2 – The Preamble to the Constitution • Case 3 – To Hyphenate or Not to Hyphenate • Case 4 – The Invitation • Case 5 – Once Space after a Period Exploring Word 2003 - Grauer and Barber

  29. Questions? Exploring Word 2003 - Grauer and Barber

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