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Midshipman Counseling

This comprehensive guide outlines essential counseling strategies for NROTC instructors, focusing on how to mentor midshipmen effectively. It covers ROD requirements, documentation practices, and highlights the importance of personalized counseling tailored to each student's unique strengths and weaknesses. Key objectives include setting clear goals, addressing performance issues, and ensuring ongoing communication throughout the academic term. Learn the best practices, potential pitfalls, and innovative techniques to enhance counseling sessions and support midshipmen's academic, personal, and professional growth.

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Midshipman Counseling

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  1. Midshipman Counseling July 30, 2013 LT Craig Famoso, RPI Capt. Drew Ramey, Rutgers LT Teeter, Boston University

  2. Topics • ROD requirements(NSTC M-1533.2) • Documents • Discussion Items • Best practices • Pitfalls • Tricks • Take-away • Q&A

  3. What to know before we begin • Everyone counsels differently • Advisors and ROTC units • Counseling must be tailored to individual • 4/C v. 1/C • Navy v. Marine • Motivator v. bottom feeder • Documentation • Similar but slightly different across units • It will save you

  4. ROD Requirements (the minimum)

  5. ROD Requirements • “the primary job of instructors is to mentor students…[including] counseling on academic, personal, and professional standards.” (4-3) • “Instructors shall: • (c) Provide formal, scheduled counseling and advising to NROTC students at a minimum of twice per academic term.” (4-4) • (d) Make themselves readily available to students during the normal working day.

  6. 5 Objectives • Identify the student’s strengths and weaknesses. • Address specific performance problems, concentrating on ways to develop growth…but do not dwell on the negatives. • Evaluate previous goals, and establish new goals for each semester. • Ensure clear understanding of performance and acknowledge areas for improvement. • Review what is expected before the next counseling session, and program expectations.

  7. Documentation

  8. ROD • Shall be documented using a Fitness Report and Counseling Record, NAVPERS 1610/2 • The student and advisor shall sign the counseling form. • The student shall receive a copy and the original shall be placed in the student performance file.

  9. Admin Requirements • Evaluation • Record review • OPMIS Datasheet • Degree Completion Plan • Semester Schedule and goals

  10. Discussion Items

  11. Professional Discussion • Plan, goals & performance • Academics • DCP, study abroad, summer school • PFA • Swim & sail qualifications • Leadership development • Time management, study habits, organization • Unit/community involvement • NROTC Billets • Summer cruise

  12. Professional Discussion • Service Assignment • Goals, requirements & timeline • ASTB, PRK/LASIK, Commissioning Physicals, Nuc Interview Other • Scholarship (for College Programmers) • LREC Requirements • Tier changes • Summer school

  13. Personal Discussion • Finances • Employment • Living arrangement • Athletics and organizations • Concerns • Personal and family • Health • Sleep • Nutrition & fitness • Mental health

  14. Smart to reiterate • Your expectations • “Personal ownership” • NROTC requirements & standards • GPA, PFA, Calc/Physics, swim, sail • Service above self • Navy alcohol (and drug) policy • General safety

  15. Extra counseling? • Anything on the path to disenrollment • Warning, Probation, LOA, Disenrollment • Academics, PFA, • Honor Violations, Disciplinary problems, disrespect, swimming, • DOR • Unpreparedness for commissioning

  16. Best Practices, Pitfalls, Ticks

  17. Best Practices • Students arrive with paperwork • Biography • Brag sheet • Personal assessment • Degree Completion Plan • Semester academic goals • Personal preparation • Review past paperwork • Prepare record

  18. Best Practices

  19. Best Practices • Record everything • Signatures • Confidentiality • Open-Door • Enforce Navy protocol • Request to enter and exit • Student tone and posture

  20. Tricks • Voice dictation system • Record conversation • Type as student speaks

  21. Takeaways Leave you with three

  22. Takeaways • Be prepared • Focus on requirements • Follow-up

  23. Questions?

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