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Sending Your Letter

Sending Your Letter. Your Letter. Letters are generally folded into thirds. 34 Willow Way Lincoln, RI 02865 October 1, 2002. Dear Jen,. How are you doing? It’s been a long time since we talked. I hope you are well. What is new with you? I’ve been doing a lot of new

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Sending Your Letter

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  1. Sending Your Letter

  2. Your Letter • Letters are generally folded into thirds.

  3. 34 Willow Way Lincoln, RI 02865 October 1, 2002 Dear Jen, How are you doing? It’s been a long time since we talked. I hope you are well. What is new with you? I’ve been doing a lot of new activities. My band is playing a gig this Saturday, actually. We’re pretty good; I think it’s going to be a good show. I’m very excited! School has been going well, too. My new students are very nice, and very smart. I think we’re going to have a fun year. I hope to hear from you soon! Sincerely, Jake P.S. – Be sure to send me a picture of your new cat!

  4. Folding Your Letter (1) • First fold the bottom up.

  5. 34 Willow Way Lincoln, RI 02865 October 1, 2002 Dear Jen, How are you doing? It’s been a long time since we talked. I hope you are well. What is new with you? I’ve been doing a lot of new activities. My band is playing a gig this Saturday, actually. We’re pretty good; I think it’s going to be a good show. I’m very excited! School has been going well, too. My new students are very nice, and very smart. I think we’re going to have a fun year. I hope to hear from you soon! Sincerely, Jake P.S. – Be sure to send me a picture of your new cat!

  6. 34 Willow Way Lincoln, RI 02865 October 1, 2002 Dear Jen, Sincerely, Jake P.S. – Be sure to send me a picture of your new cat!

  7. Folding Your Letter (2) • Then fold the top down.

  8. 34 Willow Way Lincoln, RI 02865 October 1, 2002 Dear Jen, Sincerely, Jake P.S. – Be sure to send me a picture of your new cat!

  9. 34 Willow Way Lincoln, RI 02865 October 1, 2002 Dear Jen, I hope to hear from you soon! Sincerely, Jake P.S. – Be sure to send me a picture of your new cat!

  10. (Side View) Top (folded second, toward bottom) Bottom (folded first, toward top)

  11. Envelopes • Letters should be sent in BUSINESS SIZE envelopes (9.5” x 4.25”)

  12. Writing on the Envelope • Use ALL CAPITAL LETTERS • Do not use punctuation (you may use abbreviations, but do not punctuate them). • Punctuation Exceptions: Hyphens in Zip+4 codes or Proper names, slashes in “Care of” indicators (C/O) • Line up the beginnings of the address information

  13. Mailing Address A mailing address generally consists of: • Floor/Apt. # (or PO Box#) • Business/School Name • House/Building # and Street • City/Town, State (identified by 2 letter postal abbrev.), and ZIP code or ZIP+4

  14. Setting up the Envelope:Return Address • In the upper left corner write YOUR name and mailing address. • Use small print.

  15. AMANDA HUGGINKISS 25 MOES TAVERN COURT SPRINGFIELD NJ 07733-1726

  16. Setting up the Envelope:Addressing the Envelope • In the center of the envelope write the name and mailing address of the RECIPIENT. • Use larger print than you did for your return address.

  17. Address Information (1) • Mailing addresses work in reverse order. • The last line is the least specific • It tells the area of the country (city, state, ZIP+4 code) • Click here for more info. on ZIP codes

  18. AMANDA HUGGINKISS 25 MOES TAVERN COURT SPRINGFIELD NJ 07733 SPRINGFIELD NJ 07728-1908

  19. Address Information (2) • The second-to-last line is more specific: • House # and street name

  20. AMANDA HUGGINKISS 25 MOES TAVERN COURT SPRINGFIELD NJ 07733 1313 MOCKINGBIRD RD SPRINGFIELD NJ 07728-1908

  21. Address Information (3) • If necessary, a third-to-last, even-more-specific line can be included: • Building, college, business, or post name

  22. AMANDA HUGGINKISS 25 MOES TAVERN COURT SPRINGFIELD NJ 07733 SPRINGFIELD UNIVERSITY MAIL OFFICE 1313 MOCKINGBIRD RD SPRINGFIELD NJ 07728-1908

  23. Address Information (4) • If necessary, a fourth-to-last, even more specific line can be included: • Apartment, PO box, or building floor #

  24. AMANDA HUGGINKISS 25 MOES TAVERN COURT SPRINGFIELD NJ 07733 PO BOX 3415 SPRINGFIELD UNIVERSITY MAIL OFFICE 1313 MOCKINGBIRD RD SPRINGFIELD NJ 07728-1908

  25. Addressing Information (5) • The top line is the most specific: • Recipient of the letter

  26. AMANDA HUGGINKISS 25 MOES TAVERN COURT SPRINGFIELD NJ 07733 BART SIMPSON PO BOX 3415 SPRINGFIELD UNIVERSITY MAIL OFFICE 1313 MOCKINGBIRD RD SPRINGFIELD NJ 07728-1908

  27. Setting up the Envelope:Stamp • Place the stamp in the upper right hand corner

  28. AMANDA HUGGINKISS 25 MOES TAVERN COURT SPRINGFIELD NJ 07733 BART SIMPSON PO BOX 3415 SPRINGFIELD UNIVERSITY MAIL OFFICE 1313 MOCKINGBIRD RD SPRINGFIELD NJ 07728-1908

  29. Sending your Letter (1) • Put your folded letter in the envelope.

  30. Sealing your Envelope (1) • Lick the glue flap on the back of the envelope

  31. Sealing your Envelope (2) • Close the flap.

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